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Lafayette Prish School Board
LA
Equipment & Real Property Management Internal Control / Segregation of Duties
Recommendation: The School Board was unable to provide sufficient documentation for grant asset disposals. Four of the assets tested in the audit were missing and no disposal documentation could be provided. The School Board should comply with the policies and procedures concerning asset disposals...
Recommendation: The School Board was unable to provide sufficient documentation for grant asset disposals. Four of the assets tested in the audit were missing and no disposal documentation could be provided. The School Board should comply with the policies and procedures concerning asset disposals to ensure that all assets are properly accounted for and are disposed of properly. Corrective Action Plan: As assets become broken or obsolete, they are transferred to the warehouse for sale. This is evidenced by completing transfer forms which are signed by the principal or supervisor releasing the asset(s). Once an asset reaches the warehouse, it is segregated either by size or type. Large assets are normally itemized separately, while smaller items or computer related items are bundled together into a large gaylord box and sold as is. In this case, our auditors possessed signed transfer forms, but concluded during their review of disposals that the eventual asset itemizations were not sufficient or non-existent. Going forward, warehouse staff will commence their online auctions with full itemizations to show proof of disposal.
View Audit 336594
Finding 518256 (2024-011)
Material Weakness 2024
Lafayette Prish School Board
LA
Equipment & Real Property Management Internal Control / Segregation of Duties
Recommendation: The School Board was unable to provide sufficient documentation for grant asset disposals. Four of the assets tested in the audit were missing and no disposal documentation could be provided. The School Board should comply with the policies and procedures concerning asset disposals...
Recommendation: The School Board was unable to provide sufficient documentation for grant asset disposals. Four of the assets tested in the audit were missing and no disposal documentation could be provided. The School Board should comply with the policies and procedures concerning asset disposals to ensure that all assets are properly accounted for and are disposed of properly. Corrective Action Plan: As assets become broken or obsolete, they are transferred to the warehouse for sale. This is evidenced by completing transfer forms which are signed by the principal or supervisor releasing the asset(s). Once an asset reaches the warehouse, it is segregated either by size or type. Large assets are normally itemized separately, while smaller items or computer related items are bundled together into a large gaylord box and sold as is. In this case, our auditors possessed signed transfer forms, but concluded during their review of disposals that the eventual asset itemizations were not sufficient or non-existent. Going forward, warehouse staff will commence their online auctions with full itemizations to show proof of disposal.
View Audit 336594
Finding 518255 (2024-010)
Material Weakness 2024
Lafayette Prish School Board
LA
Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Recommendation: Federal regulations require the School Board to verify vendors are not suspended, debarred or otherwise excluded from doing business with the federal government prior to doing business with them. Failure to verify vendors are allowed to do business with the School Board could lead t...
Recommendation: Federal regulations require the School Board to verify vendors are not suspended, debarred or otherwise excluded from doing business with the federal government prior to doing business with them. Failure to verify vendors are allowed to do business with the School Board could lead to non-compliance. The School Board should implement policies and procedures to ensure that the verification of vendors is done prior to doing business with them. Corrective Action Plan: The Lafayette Parish School Board has a defined process in place to ensure debarment checks are being performed. As new vendors are setup, a debarment check is performed when federal funds are to be associated with a vendor. In addition, many vendors are utilized year after year, which is after an initial debarment check is performed. With respect to this audit, staff will ensure adequate records are maintained and stored to show proof of performance of this requirement.
View Audit 336594
Finding 518254 (2024-009)
Material Weakness 2024
Lafayette Prish School Board
LA
Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Recommendation: Federal regulations require the School Board to verify vendors are not suspended, debarred or otherwise excluded from doing business with the federal government prior to doing business with them. Failure to verify vendors are allowed to do business with the School Board could lead t...
Recommendation: Federal regulations require the School Board to verify vendors are not suspended, debarred or otherwise excluded from doing business with the federal government prior to doing business with them. Failure to verify vendors are allowed to do business with the School Board could lead to non-compliance. The School Board should implement policies and procedures to ensure that the verification of vendors is done prior to doing business with them. Corrective Action Plan: The Lafayette Parish School Board has a defined process in place to ensure debarment checks are being performed. As new vendors are setup, a debarment check is performed when federal funds are to be associated with a vendor. In addition, many vendors are utilized year after year, which is after an initial debarment check is performed. With respect to this audit, staff will ensure adequate records are maintained and stored to show proof of performance of this requirement.
View Audit 336594
Lafayette Prish School Board
LA
Cash Management School Nutrition Programs Internal Control / Segregation of Duties
Recommendation: There were inadequate controls over documentation of the number of students receiving snacks that are claimed for reimbursement. Supporting documentation relating to snacks is not being properly maintained. The School Board should implement policies and procedures to ensure that supp...
Recommendation: There were inadequate controls over documentation of the number of students receiving snacks that are claimed for reimbursement. Supporting documentation relating to snacks is not being properly maintained. The School Board should implement policies and procedures to ensure that supporting documentation is maintained for all snacks served. Corrective Action Plan: The child nutrition department will attempt to remedy this type of issue by recording the snack meals electronically by utilizing our existing system. The supervisor of child nutrition will determine how to implement this function.
View Audit 336594
Finding 518252 (2024-008)
Material Weakness 2024
Lafayette Prish School Board
LA
Cash Management School Nutrition Programs Internal Control / Segregation of Duties
Recommendation: There were inadequate controls over documentation of the number of students receiving snacks that are claimed for reimbursement. Supporting documentation relating to snacks is not being properly maintained. The School Board should implement policies and procedures to ensure that supp...
Recommendation: There were inadequate controls over documentation of the number of students receiving snacks that are claimed for reimbursement. Supporting documentation relating to snacks is not being properly maintained. The School Board should implement policies and procedures to ensure that supporting documentation is maintained for all snacks served. Corrective Action Plan: The child nutrition department will attempt to remedy this type of issue by recording the snack meals electronically by utilizing our existing system. The supervisor of child nutrition will determine how to implement this function.
View Audit 336594
Finding 518251 (2024-002)
Significant Deficiency 2024
City of Wells, Nv
NV
Procurement, Suspension & Debarment
Finding 2024-002 Finding Summary: 2 CFR Part 200 (Uniform Guidance) requires contracts greater than $25,000 contain suspension and debarment provisions. Eide Bailly noted one contract out of three tested which did not contain a suspension and debarment clause. Responsible Individuals: Samantha Nance...
Finding 2024-002 Finding Summary: 2 CFR Part 200 (Uniform Guidance) requires contracts greater than $25,000 contain suspension and debarment provisions. Eide Bailly noted one contract out of three tested which did not contain a suspension and debarment clause. Responsible Individuals: Samantha Nance, City Clerk Corrective Action Plan: The City of Wells is implementing internal controls to ensure suspension and debarment clauses are included in all required contracts. Anticipated Completion Date: December 2024
View Audit 336592
Finding 518247 (2024-003)
Significant Deficiency 2024
Casper Community College District
WY
Student Financial Aid Reporting Significant Deficiency § 200.208 § 200.339
2024-003: Student Financial Audit Cluster - Reporting (Significant Deficiency) Corrective Action: Controls have been implemented to retain the documentation used in preparing the FISAP. All documentation for all pieces of the FISAP are now being stored electronically in a shared drive as well as on...
2024-003: Student Financial Audit Cluster - Reporting (Significant Deficiency) Corrective Action: Controls have been implemented to retain the documentation used in preparing the FISAP. All documentation for all pieces of the FISAP are now being stored electronically in a shared drive as well as on paper to be held in the Director’s office. Anticipated Completion Date: 9/13/2024 Contact Person: Laurie Johnstone
View Audit 336582
Finding 518244 (2024-005)
Significant Deficiency 2024
Casper Community College District
WY
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking § 200.208 § 200.339
2024-005: Student Financial Audit Cluster - Special Tests and Provisions: Enrollment Reporting (Significant Deficiency) Corrective Action: Upon investigation, we discovered that even though Casper College is reporting our enrollment to the National Student Clearinghouse (NSC) in a timely fashion, t...
2024-005: Student Financial Audit Cluster - Special Tests and Provisions: Enrollment Reporting (Significant Deficiency) Corrective Action: Upon investigation, we discovered that even though Casper College is reporting our enrollment to the National Student Clearinghouse (NSC) in a timely fashion, those reports are not always being sent to the National Student Loan Data System (NSLDS) swiftly. We understand that NSC is a third-party servicer and ultimately, the institution is responsible for ensuring NSLDS is being updated properly. As a failsafe, Casper College has developed an internal audit procedure to manually update students in NSLDS to be in compliance with CFR 690.83. Anticipated Completion Date: 9/18/2024 Contact Person: Laurie Johnstone
View Audit 336582
Finding 518243 (2024-004)
Significant Deficiency 2024
Casper Community College District
WY
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking § 200.208 § 200.339
2024-004: Student Financial Audit Cluster - Special Tests and Provisions: Disbursements to or on Behalf of Students (Significant Deficiency) Corrective Action: Casper College’s award notifications have been updated to include when funds will be disbursed. In addition, the award notifications refere...
2024-004: Student Financial Audit Cluster - Special Tests and Provisions: Disbursements to or on Behalf of Students (Significant Deficiency) Corrective Action: Casper College’s award notifications have been updated to include when funds will be disbursed. In addition, the award notifications reference the Important Dates URL on the Casper College website for parents and students to refer to that include award disbursement dates. Anticipated Completion Date: 9/6/2024 Contact Person: Laurie Johnstone
View Audit 336582
Finding 518242 (2024-002)
Significant Deficiency 2024
City of Ann Arbor, Michigan
MI
Procurement, Suspension & Debarment
2024-002 – Suspension and Debarment – Verification. Auditor Description of Condition and Effect. The City did not provide evidence that two out of three vendors being awarded procurements are not suspended, debarred or otherwise excluded when the City hired the vendors to provide goods or services...
2024-002 – Suspension and Debarment – Verification. Auditor Description of Condition and Effect. The City did not provide evidence that two out of three vendors being awarded procurements are not suspended, debarred or otherwise excluded when the City hired the vendors to provide goods or services. The failure to monitor suspension and debarment could cause funds to be disbursed to contractors or vendors who are not eligible to have goods or services purchased with federal monies. Auditor Recommendation. We recommend that the City review its written policies and procedures over federal awards and enforce to ensure that the appropriate suspension and debarment evidence of verifications are retained for all vendors providing goods or services in excess of$25,000. Responsible Person: Marti Praschan, Chief Financial Officer. Corrective Action. Management concurs with the finding. The City has recently hired a Finance Specialist who will be responsible for federal award compliance, including suspension and debarment verifications. This person will be tasked with retaining documentation for all vendors awarded federal funding in excess of $25,000. Anticipated Completion Date: June 30, 2025.
View Audit 336577
Finding 518241 (2024-006)
Material Weakness 2024
Thompson School District R2-J
CO
Procurement, Suspension & Debarment § 200.320 § 200.324
Condition: The School District did not have sufficient controls in place to ensure compliance with its procurement policy and that appropriate documentation is retained regarding the procurement methodology chosen and support for compliance with the suspension and debarment requirements. Planned Cor...
Condition: The School District did not have sufficient controls in place to ensure compliance with its procurement policy and that appropriate documentation is retained regarding the procurement methodology chosen and support for compliance with the suspension and debarment requirements. Planned Corrective Action: This finding was due to the District having turnover among key personnel in the grants area, as well as non-adherence to policies and procedures related to grant records, grant accounting, and year-end close processes. The District will work with the Materials and Procurement department to ensure policies and procedures are updated and staff is trained. Prior to awarding any contract, District staff will search the federal Excluded Parties List System to determine that the contractor is not suspended or debarred. Documentation of this search will be maintained in the grant procurement file. Contact person responsible for corrective action: Rusty Williams, Interim Financial Officer Anticipated Completion Date: March 31, 2025
View Audit 336566
Finding 518240 (2024-005)
Material Weakness 2024
Thompson School District R2-J
CO
Reporting Material Weakness
Condition: Throughout the year, there was no control in place to ensure required reports were filed timely and in accordance with the grant agreement. The School District does not currently have a control in place where a review of inputs of the SF-425 and SF-429 reports could result in inaccurate r...
Condition: Throughout the year, there was no control in place to ensure required reports were filed timely and in accordance with the grant agreement. The School District does not currently have a control in place where a review of inputs of the SF-425 and SF-429 reports could result in inaccurate reporting. Planned Corrective Action: This finding was due to the District having turnover among key personnel in the grants area, as well as non-adherence to policies and procedures related to grant records, grant accounting, and year-end close processes. The District has developed policies and procedures specific to the Head Start program and has implemented a grant calendar to ensure that reporting deadlines are not missed going forward. Contact person responsible for corrective action: Rusty Williams, Interim Chief Financial Officer Anticipated Completion Date: March 31, 2025
View Audit 336566
Finding 518239 (2024-004)
Material Weakness 2024
Thompson School District R2-J
CO
Cash Management Material Weakness Special Tests & Provisions
Condition: During allowability testing it was discovered the District has no formalized reviewed of expenditures charged to grant. This included expenditures related to payroll, supplies and indirect costs. Planned Corrective Action: This finding was due to the District having turnover among key per...
Condition: During allowability testing it was discovered the District has no formalized reviewed of expenditures charged to grant. This included expenditures related to payroll, supplies and indirect costs. Planned Corrective Action: This finding was due to the District having turnover among key personnel in the grants area, as well as non-adherence to policies and procedures related to grant records, grant accounting, and year-end close processes. The District will perform periodic grant reconciliations throughout the fiscal year to ensure that grant records tie to the general ledger. The District will also ensure policies and procedures are updated, staff is trained, and documented evidence of appropriate and allowable expenditures is maintained. Contact person responsible for corrective action: Rusty Williams, Interim Chief Financial Officer Anticipated Completion Date March 31, 2025
View Audit 336566
Finding 518238 (2024-003)
Significant Deficiency 2024
Washington County
NC
Eligibility Internal Control / Segregation of Duties
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective ...
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-003 Inaccurate Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Section II. Financial Statement Findings Section III. Federal Award Findings and Questioned Costs Staff will be re-trained on effective date of change, and how to verify those dates are correct in NC FAST before the continuation of case processing. Policy and procedures will be used to ensure staff are trained appropriately. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure dates are correct in NC FAST. Trainings will be completed by December 31, 2024. The agency is adjusting to new rules exiting COVID protocols. Staff are to be re-trained on the application of resources, when to request additional information, where to scan additional information requested and the policies surrounding when to request those resources in regards to eligibility. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure information is gathered timely when needed and entered in appropriate locations. Trainings will be completed by December 31, 2024.Corrective Action: Proposed Completion Date: Corrective Actions for Finding 2024-001, 2024-002, and 2024-003 also apply to State Award Findings. Section IV - State Award Findings and Question Costs The agency is adjusting to new rules exiting COVID protocols. Staff are to be re-trained on the application of resources and the policies surrounding those resources in regards to eligibility. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure accuracy on information entered. Trainings will be completed by December 31, 2024.
View Audit 336555
Finding 518237 (2024-002)
Significant Deficiency 2024
Washington County
NC
Eligibility Internal Control / Segregation of Duties
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective ...
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-003 Inaccurate Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Section II. Financial Statement Findings Section III. Federal Award Findings and Questioned Costs Staff will be re-trained on effective date of change, and how to verify those dates are correct in NC FAST before the continuation of case processing. Policy and procedures will be used to ensure staff are trained appropriately. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure dates are correct in NC FAST. Trainings will be completed by December 31, 2024. The agency is adjusting to new rules exiting COVID protocols. Staff are to be re-trained on the application of resources, when to request additional information, where to scan additional information requested and the policies surrounding when to request those resources in regards to eligibility. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure information is gathered timely when needed and entered in appropriate locations. Trainings will be completed by December 31, 2024.
View Audit 336555
Finding 518236 (2024-001)
Significant Deficiency 2024
Washington County
NC
Eligibility Reporting
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective ...
Finding: 2024-001 Inaccurate Resources Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-002 Inadequate Request for Information Name of Contact Person: Lynn Swett, Human Services Deputy Director Corrective Action: Proposed Completion Date: Finding: 2024-003 Inaccurate Information Entry Name of Contact Person: Lynn Swett, Human Services Deputy Director Section II. Financial Statement Findings Section III. Federal Award Findings and Questioned Costs Staff will be re-trained on effective date of change, and how to verify those dates are correct in NC FAST before the continuation of case processing. Policy and procedures will be used to ensure staff are trained appropriately. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure dates are correct in NC FAST. Trainings will be completed by December 31, 2024. The agency is adjusting to new rules exiting COVID protocols. Staff are to be re-trained on the application of resources, when to request additional information, where to scan additional information requested and the policies surrounding when to request those resources in regards to eligibility. The agency recently put in place a Lead Worker for Adult Medicaid who will second party cases. Second party reviews will continue to occur to ensure information is gathered timely when needed and entered in appropriate locations. Trainings will be completed by December 31, 2024.
View Audit 336555
Monmouth Regional High School
NJ
Questioned Costs
Prior to submitting to the NJ Department of Agriculture, the meals claimed should be verified and agreed to the meal count activity records and edit check worksheets. Responsible officials will review and verify number of meals claimed and category of meals claimed for accuracy.
Prior to submitting to the NJ Department of Agriculture, the meals claimed should be verified and agreed to the meal count activity records and edit check worksheets. Responsible officials will review and verify number of meals claimed and category of meals claimed for accuracy.
View Audit 336547 Questioned Costs: $1
Finding 518230 (2024-001)
Significant Deficiency 2024
Washington Parish School Board
LA
Procurement, Suspension & Debarment
Management will review standing contracts regarding suspension and debarment regulations to ensure that appropriate language exists. In addition, the School Board will review vendors paid with federal grants and search SAM.gov for possible suspension and debarment issues. Appropriate language regard...
Management will review standing contracts regarding suspension and debarment regulations to ensure that appropriate language exists. In addition, the School Board will review vendors paid with federal grants and search SAM.gov for possible suspension and debarment issues. Appropriate language regarding suspension and debarment will be included in future contracts, Prior to entering future contracts, management will search SAM.gov to avoid entering into contracts with unauthorized parties. Management will document the result of such search. Anticipated completion date June 30, 2024 Responsible Contact Person Dana M . Knight, Director of Finance
View Audit 336529
Finding 518162 (2024-002)
Significant Deficiency 2024
City of Norwalk, Connecticut
CT
Procurement, Suspension & Debarment § 200.318 § 200.326
Description of Finding: The City’s procurement standards do not include the essential elements as outlined in 2 CFR sections 200.318 through 200.326. Statement of Concurrence or Nonconcurrence: Management agrees with this find...
Description of Finding: The City’s procurement standards do not include the essential elements as outlined in 2 CFR sections 200.318 through 200.326. Statement of Concurrence or Nonconcurrence: Management agrees with this finding. Corrective Action: Management has implemented a revised procurement policy which complies with Uniform Guidance. However, it was not in place until June 2024. Name of Contact Person: Jared Schmitt, Chief Financial Officer Projected Completion Date: June 30, 2025
View Audit 336498
Finding 518157 (2024-003)
Significant Deficiency 2024
City of Norwalk, Connecticut
CT
Questioned Costs Procurement, Suspension & Debarment § 200.318 § 200.326
Description of Finding: The Board of Education failed to solicit quotations related to a contract paid under the grant, in noncompliance with federal/local policy. Statement of Concurrence or Nonconcurrence: Management agrees ...
Description of Finding: The Board of Education failed to solicit quotations related to a contract paid under the grant, in noncompliance with federal/local policy. Statement of Concurrence or Nonconcurrence: Management agrees with this finding. Corrective Action: Management will review existing processes and contracts to ensure procurements are taking place in compliance with local policies and federal guidance. Name of Contact Person: Lunda Asmani, Chief Financial Officer, Board of Education Projected Completion Date: June 30, 2025
View Audit 336498 Questioned Costs: $1
Cift
OH
Subrecipient Monitoring Reporting Program Income
State of Condition:During the year ended June 30, 2024, the Center had unexpended program income for the 5 year term of the cooperative agreement. Corrective Action: Resolved. The Center made restitution for the unexpended amount as well as implemented new procedures to track program income and ex...
State of Condition:During the year ended June 30, 2024, the Center had unexpended program income for the 5 year term of the cooperative agreement. Corrective Action: Resolved. The Center made restitution for the unexpended amount as well as implemented new procedures to track program income and expenses to ensure the issue does not occur in the future
View Audit 336437
Finding 518127 (2024-002)
Significant Deficiency 2024
Cooperative Educational Service Agency No. 8
WI
Internal Control / Segregation of Duties Reporting Significant Deficiency
Management is cognizant of the Agency’s internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. The Agency has strengthened the internal control structure in recent years by revising the roles and responsibilities of multiple positi...
Management is cognizant of the Agency’s internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. The Agency has strengthened the internal control structure in recent years by revising the roles and responsibilities of multiple positions within the accounting department. The Agency continues to identify and implement effective mitigating controls when possible. Current Agency procedures for journal entries include one position that is primarily responsible for preparation of journal entries and posting. The Agency is working on implementing procedures that involve program personnel assisting with preparation and/or review of journal entries. Name of responsible official: Nick Curran, Director of Business Operations Expected completion date: Ongoing, no formal expected completion date.
View Audit 336435
Finding 518109 (2024-005)
Material Weakness 2024
Washoe County
NV
Reporting Material Weakness
Internal controls will be created for reporting to the Department of Treasury for Capital expenditures to include written justification.
Internal controls will be created for reporting to the Department of Treasury for Capital expenditures to include written justification.
View Audit 336406
Finding 518106 (2024-007)
Material Weakness 2024
Washoe County
NV
Reporting Subrecipient Monitoring Allowable Costs / Cost Principles
Internal controls will be created to ensure that the Quarterly Compliance Reports agree to internal supporting documents and that reports will be submitted timely.
Internal controls will be created to ensure that the Quarterly Compliance Reports agree to internal supporting documents and that reports will be submitted timely.
View Audit 336406
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