Corrective Action Plans

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Finding 25372 (2022-010)
Significant Deficiency 2022
Finding Reference 2022-010 Contact Person: Emily Buckley, VP of Advancement Views of Responsible Officials and Planned Corrective Action: Initial guidance from the Department of Education did not specify that quarterly reports were required for quarters in which no funds were expended. The late repo...
Finding Reference 2022-010 Contact Person: Emily Buckley, VP of Advancement Views of Responsible Officials and Planned Corrective Action: Initial guidance from the Department of Education did not specify that quarterly reports were required for quarters in which no funds were expended. The late report noted in the audit was for a quarter in which no Student Aid funds were expended. As soon as the Department of Education clarified in a webinar that quarterly reports were required even for quarters where no funds were expended, Donnelly posted the missing report showing zero expenditures. Anticipated Completion Date: October 2022
Finding 25371 (2022-008)
Significant Deficiency 2022
Finding Reference 2022-008 Contact Person: Emily Matis Views of Responsible Officials and Planned Corrective Action: Adjustments have been made to drawdowns in April and June of 2022 in order to correct for these overdraws. However, even after these corrections, $694.47 was still overdrawn from FY22...
Finding Reference 2022-008 Contact Person: Emily Matis Views of Responsible Officials and Planned Corrective Action: Adjustments have been made to drawdowns in April and June of 2022 in order to correct for these overdraws. However, even after these corrections, $694.47 was still overdrawn from FY22. This amount will be corrected in a future Title V draw for this amount. Salary drawdowns will be required to have backup payroll documentation for each draw in the future. Anticipated Completion Date: January 2023
View Audit 25035 Questioned Costs: $1
Finding 25370 (2022-007)
Significant Deficiency 2022
Finding Reference 2022-007 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: These Pell recipients are from the 2nd Chance Pell Grant Experiment and guidance has been inconsistent in the awarding process, resulting from staffing issues and high turnover. St...
Finding Reference 2022-007 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: These Pell recipients are from the 2nd Chance Pell Grant Experiment and guidance has been inconsistent in the awarding process, resulting from staffing issues and high turnover. Student credit hours are now determined using the correct Pell Grant Payment Schedule and awarded accordingly. Verification process includes reviewing student's maximum lifetime Pell award percentage of 600%. Anticipated Completion Date: July 1, 2022
View Audit 25035 Questioned Costs: $1
Finding 25369 (2022-006)
Significant Deficiency 2022
Finding Reference 2022-006 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: 21-22 semester dates were input incorrectly by a previous DFA and have now been corrected for the 22-23 school year to reflect DOE (per FSA handbook) requirements. Anticipated Comp...
Finding Reference 2022-006 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: 21-22 semester dates were input incorrectly by a previous DFA and have now been corrected for the 22-23 school year to reflect DOE (per FSA handbook) requirements. Anticipated Completion Date: December 8, 2022
View Audit 25035 Questioned Costs: $1
Finding 25366 (2022-005)
Significant Deficiency 2022
Finding Reference 2022-005 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected and documents missing due to staffing issues and high turnover. Verification is completed for enrolled students as soon as their ISIR is available to Donnelly th...
Finding Reference 2022-005 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected and documents missing due to staffing issues and high turnover. Verification is completed for enrolled students as soon as their ISIR is available to Donnelly through Empower. Verification worksheets are completed by the student and verified by the FA staff as required by DOE (per FSA handbook). All student documents are kept in student's file in the FA office locked cabinet. Anticipated Completion Date: March 21, 2022
Finding 25365 (2022-004)
Significant Deficiency 2022
Finding Reference 2022-004 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: Registrar Office automatically reports changes in student enrollment information to National Student Clearinghouse, which then goes into NSLDS on a monthly basis. The four students...
Finding Reference 2022-004 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: Registrar Office automatically reports changes in student enrollment information to National Student Clearinghouse, which then goes into NSLDS on a monthly basis. The four students that failed this test for Audit Finding 2022-004 were due to student completion issues and Donnelly College overriding the add/drop policy to retroactively drop students. Registrar clearly provides the information and application process requirements to students who are graduating and will not process their graduation until requirements are met. Once Registrar is made aware of a retroactive drop that overrides the add/drop policy, it is reported on the next month?s automatic report sent through National Student Clearinghouse to NSLDS. Anticipated Completion Date: Resumed by National Student Clearinghouse in December 2022
Finding 25364 (2022-003)
Significant Deficiency 2022
Finding Reference 2022-003 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected due to staffing issues and high turnover. Disbursement Letters are sent to students as they request Direct Loan funding amounts. The Disbursement Letter includes...
Finding Reference 2022-003 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected due to staffing issues and high turnover. Disbursement Letters are sent to students as they request Direct Loan funding amounts. The Disbursement Letter includes the three elements as required by DOE (per FSA handbook). Anticipated Completion Date: October 20, 2022
Finding 25363 (2022-002)
Significant Deficiency 2022
Finding Reference 2022-002 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected due to staffing issues and high turnover. Pell and Direct Loan origination records and disbursement records are submitted to the Common Origination Disbursement ...
Finding Reference 2022-002 Contact Person: Stephani Berry Views of Responsible Officials and Planned Corrective Action: This was neglected due to staffing issues and high turnover. Pell and Direct Loan origination records and disbursement records are submitted to the Common Origination Disbursement (COD) either same business day, or next business day. Formal reconciliation process is now completed every 1-2 months in order to verify disbursement dates, amounts, and cost of attendance in COD. Anticipated Completion Date: March 21, 2022
2022-001 Segregation of Duties Name of contact person: Jay Allison, Executive Director Corrective Action: The duties will be separated as much as possible and alternative controls will be considered to compensate for lack of separation. Proposed Completion Date: Ongoing.
2022-001 Segregation of Duties Name of contact person: Jay Allison, Executive Director Corrective Action: The duties will be separated as much as possible and alternative controls will be considered to compensate for lack of separation. Proposed Completion Date: Ongoing.
Finding 25358 (2022-004)
Significant Deficiency 2022
Finding Reference Number: 2022-004 Description of Finding: Per the Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (as approved and documented under OMB PRA number ? OMB #1505-0271), quarterly Project and Expenditure Reports are due to the Treasury by the last day...
Finding Reference Number: 2022-004 Description of Finding: Per the Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (as approved and documented under OMB PRA number ? OMB #1505-0271), quarterly Project and Expenditure Reports are due to the Treasury by the last day of the month following the end of the period covered, and the funds may be used to cover eligible costs incurred between March 3, 2021 and December 31, 2024. Statement of Concurrence of Non-compliance: The City works in good faith to report in a timely manner on all grants as required. There was an issue with the login information and password that was not responded to until after the reporting date. The City was under the impression using the interim final rule that costs associated as of the beginning of the pandemic were applicable costs. As such, we agree with this finding. Corrective Action: The City has since reported on time, testing login information prior to the due date to ensure that there are no issues with login or password. We will be reviewing all costs associated during the applicable time frame and utilizing other related costs left off reporting and resubmitting to the US Treasury.
Finding Reference Number: 2022-001 Description of Finding: Per the Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (as approved and documented under OMB PRA number ? OMB #1505-0271), quarterly Project and Expenditure Reports are due to the Treasury by the last day...
Finding Reference Number: 2022-001 Description of Finding: Per the Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (as approved and documented under OMB PRA number ? OMB #1505-0271), quarterly Project and Expenditure Reports are due to the Treasury by the last day of the month following the end of the period covered, and the funds may be used to cover eligible costs incurred between March 3, 2021 and December 31, 2024. Statement of Concurrence of Non-compliance: The City works in good faith to report in a timely manner on all grants as required. There was an issue with the login information and password that was not responded to until after the reporting date. The City was under the impression using the interim final rule that costs associated as of the beginning of the pandemic were applicable costs. As such, we agree with this finding. Corrective Action: The City has since reported on time, testing login information prior to the due date to ensure that there are no issues with login or password. We will be reviewing all costs associated during the applicable time frame and utilizing other related costs left off reporting and resubmitting to the US Treasury.
Finding Reference Number: 2022-003 Description of Finding: Per Title 2 CFR section 200.328, financial information and reports must be collected with the frequency required by the terms of the federal award. CDBG quarterly Cash on Hand financial reports are due within 30 days after the end of the rep...
Finding Reference Number: 2022-003 Description of Finding: Per Title 2 CFR section 200.328, financial information and reports must be collected with the frequency required by the terms of the federal award. CDBG quarterly Cash on Hand financial reports are due within 30 days after the end of the reporting period. Statement of Concurrence of Non-compliance: During this period, there were zero cash amounts to report and the department personnel did not report. As such, we agree with this finding. Corrective Action: The employee understands that even if there is zero dollars to report, it must be reported regardless. This has been documented and will be done quarterly even if zero dollars.
Finding 25355 (2022-005)
Significant Deficiency 2022
Finding Reference Number: 2022-005 Description of Finding: The requirements of 2 CFR Part 170 Appendix A state that direct recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act (FFATA) ...
Finding Reference Number: 2022-005 Description of Finding: The requirements of 2 CFR Part 170 Appendix A state that direct recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act (FFATA) Subaward Report System (FSRS) by the end of the month following the month in which the direct recipient awards such subawards. Statement of Concurrence of Non-compliance: The department in question did not understand that the award was within the scope of work that required it to be reported. As such, we agree with this finding. Corrective Action: The department representative has since filed this award in FSRS and will do so with all future awards as required.
Finding Reference Number: 2022-002 Description of Finding: The requirements of 2 CFR Part 170 Appendix A state that direct recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act (FFATA) ...
Finding Reference Number: 2022-002 Description of Finding: The requirements of 2 CFR Part 170 Appendix A state that direct recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act (FFATA) Subaward Report System (FSRS) by the end of the month following the month in which the direct recipient awards such subawards. Statement of Concurrence of Non-compliance: The department in question did not understand that the award was within the scope of work that required it to be reported. As such, we agree with this finding. Corrective Action: The department representative has since filed this award in FSRS and will do so with all future awards as required.
2022-001 Unapproved Budgeted Revenues Included in Lost Revenue Calculation Corrective action planned: Going forward, the Hospital will follow the written policy established in 2022 to eliminate miscalculations. Anticipated completion date: June 15, 2023 Contact person responsible for corrective ...
2022-001 Unapproved Budgeted Revenues Included in Lost Revenue Calculation Corrective action planned: Going forward, the Hospital will follow the written policy established in 2022 to eliminate miscalculations. Anticipated completion date: June 15, 2023 Contact person responsible for corrective action: Lori Minier, Chief Financial Officer
2022-008: ALN 93.568 LIHEAP/COVID-19 LIHEAP - Activities Allowed or Unallowed, Passthrough from Massachusetts Department of Housing and Community Development Condition: Receipts of LIHEAP grant funds exceeded LIHEAP grant expenses during the fiscal year, and LIHEAP restricted cash was deficient by...
2022-008: ALN 93.568 LIHEAP/COVID-19 LIHEAP - Activities Allowed or Unallowed, Passthrough from Massachusetts Department of Housing and Community Development Condition: Receipts of LIHEAP grant funds exceeded LIHEAP grant expenses during the fiscal year, and LIHEAP restricted cash was deficient by $1,849,775 when comparing the June 30, 2022 LIHEAP restricted cash balance of $1,965,909 to the LIHEAP deferred revenue of $3,815,684, indicating unallowable use of LIHEAP program funds. The Activities Allowed or Unallowed compliance requirement is identified as not being subject to audit in the Compliance Supplement and auditors are not expected to test requirements. However, we became aware of the material cash deficiency and determined non-compliance with the general requirements of the Activities Allowed or Unallowed compliance requirement clearly exists. Cause: LIHEAP program funds, including those identified in Finding 2022-007, were not immediately transferred to and held in the LIHEAP program checking account. Because the funds were not transferred they were utilized for non-LIHEAP programs resulting in unallowable activities related to the LIHEAP funds. Criteria: LIHEAP grant funds should only be utilized for allowable LIHEAP program activities. Effect of Potential Effect: Management did not comply with allowable activities compliance requirements for the LIHEAP program and has a LIHEAP cash deficiency of $1,849,775 at June 30, 2022. Recommendation: We recommend that management follow the compliance requirements for the LIHEAP program and only utilize LIHEAP program cash for allowable program activities. Additionally, we recommend that management correct the cash deficiency. Views of Responsible Officials: Management agrees with the finding, see Corrective Action Plan. Corrective Action Planned: June 27, 2023. NEFWC entered into a repayment agreement with the Commonwealth of MA on June 27, 2023. Anticipated Completion Date: September 30, 2023.
2022-007 (Repeat Finding): ALN: 93.568 LIHEAP/COVID-19 LIHEAP - Cash Management, Passthrough from Massachusetts Department of Housing and Community Development Condition: Management drawdowns of LIHEAP grant funds exceeded LIHEAP grant expenses during the fiscal year. Cause: There are two causes. ...
2022-007 (Repeat Finding): ALN: 93.568 LIHEAP/COVID-19 LIHEAP - Cash Management, Passthrough from Massachusetts Department of Housing and Community Development Condition: Management drawdowns of LIHEAP grant funds exceeded LIHEAP grant expenses during the fiscal year. Cause: There are two causes. First, management's routine grant drawdowns include more funds than needed for the LIHEAP program for incidentals and anticipated future costs. Therefore some of these LIHEAP drawdowns were not completely disbursed and $1,915,052 remains in deferred revenue at June 30, 2022. Second, a substantial portion of the COVID-19 LIHEAP ARPA grant was for Supplemental Benefits to prior year program participants. A drawdown of $11,675,500 was deposited to NEFWC's deposit account by Massachusetts DHCD in advance of the calculation and payment of client benefits related to these funds. The cash request was prepared and submitted by NEFWC on September 29, 2021 and approved by Massachusetts DHCD on September 29, 2021, and the receipt of funds by NEFWC was dated October 7, 2021. The calculation of the benefit amounts and recipients was subsequently performed by Massachusetts DHCD and NEFWC's payment of the client benefits, totaling $9,567,374, was paid on a check run dated November 1, 2021. As a result, the check run was $2,108,126 less than the advance cash receipt resulting in excess LIHEAP funds on- hand (deferred revenue). The total of these two causes is a deferred LIHEAP revenue balance at June 30, 2022 of $3,815,684. Criteria: Grant drawdowns should be made on a cost reimbursement basis and disbursed in accordance with cash management principles. Effect of Potential Effect: Management did not comply with cash management principles and as a result has deferred LIHEAP revenue of $3,815,684 at June 30, 2022. Recommendation: We recommend that management follow cash management principles and only draw down funds sufficient to reimburse actual expenditures. If excess funds are received they should be returned or accounted for in a subsequent funds request. Views of Responsible Officials: Management agrees with the finding, see Corrective Action Plan. Corrective Action Planned: June 27, 2023. NEFWC entered into a repayment agreement with the Commonwealth of MA on June 27, 2023. Anticipated Completion Date: September 30, 2023.
2022-002 Condition: Funds in the restricted cash account at June 30, 2022 of $1,965,909 are deficient to the same program deferred revenue funds of $3,815,684 by $1,849,775 on June 31, 2022. Cause: Program funds were retained in the centralized deposit account and not transferred to the program c...
2022-002 Condition: Funds in the restricted cash account at June 30, 2022 of $1,965,909 are deficient to the same program deferred revenue funds of $3,815,684 by $1,849,775 on June 31, 2022. Cause: Program funds were retained in the centralized deposit account and not transferred to the program checking account. Criteria: Restricted bank accounts should be equal to program funds on hand. Effect of Potential Effect: Non-transfers of program funds to the program checking account can result in non-compliant use of program funds. Recommendation: We recommend that management immediately transfer program funds to program restricted accounts and retain any unspent funds in the restricted accounts. Views of Responsible Officials: Management agrees with the finding, see Corrective Action Plan. Corrective Action Planned: June 27, 2023. NEFWC entered into a repayment agreement with the Commonwealth of MA on June 27, 2023. Anticipated Completion Date: September 30, 2023.
2022-001 Condition: Cash receipts for the LIHEAP program are not adequately segregated from NEFWC's general operating accounts. Cause: NEFWC has a centralized deposit account to receive all Commonwealth of Massachusetts electronic program payments, including LIHEAP. Electronic payments received fo...
2022-001 Condition: Cash receipts for the LIHEAP program are not adequately segregated from NEFWC's general operating accounts. Cause: NEFWC has a centralized deposit account to receive all Commonwealth of Massachusetts electronic program payments, including LIHEAP. Electronic payments received for LIHEAP are then transferred to the respective LIHEAP checking accounts to be available for the programs' disbursements. We noted that transfers to the LIHEAP account are made, but not in the exact amount when the cash is received. Some LIHEAP cash receipts remain in the centralized deposit account and are transferred when program disbursements are made. Criteria: The LIHEAP program grant receipts should be immediately deposited directly into the respective program checking accounts upon receipt. Effect or Possible Effect: Cash from the LIHEAP program could be utilized for NEFWC's other programs because it is not transferred from the centralized deposit account upon initial receipt. Recommendation: We recommend that management transfer the LIHEAP deposits immediately into the program's checking account or investigate the ability to have LIHEAP electronic payments made directly into the program checking account. Views of Responsible Officials: Management agrees with the finding, see Corrective Action Plan. Corrective Action Planned: Program contract not renewed, effective end date September 30, 2022. Anticipated Completion Date: Due to Program termination no further action required.
Finding 25344 (2022-004)
Significant Deficiency 2022
FINDING 2022-004 The 2022 97.024 Emergency Food and Shelter National Board Program grant funding was received during a crisis resulting in a unique situation for the City of Chicago. The funding was provided before the federal government set up an award identifier (i.e., ALN/CFDA, CSFA), resulting i...
FINDING 2022-004 The 2022 97.024 Emergency Food and Shelter National Board Program grant funding was received during a crisis resulting in a unique situation for the City of Chicago. The funding was provided before the federal government set up an award identifier (i.e., ALN/CFDA, CSFA), resulting in the Delegate Agency contract with the Department of Family Support Services (DFSS) containing only the name of the Grant. To address and prevent such issues in the future, the City's Office of Budget and Management (OBM) will run a Comprehensive Report quarterly to identify any placeholder award identifiers during funding setup. The Grants Management Unit within OBM will collaborate closely with the Department of Finance (DOF) to ensure the federal award identifiers are promptly updated in the financial system. Moreover, to ensure accuracy and compliance, the Grants Management Unit will work with the relevant contracting Department to update contracts with Delegate Agencies. This measure will guarantee that all necessary award identifiers are included, streamlining the funding process and ensuring proper tracking and reporting of federal grants. Assistant Budget Director Belczak at the Office of Budget and Management will be responsible for ensuring that this corrective action plan is implemented by the beginning of the fourth quarter in October 2023.
Finding 25343 (2022-003)
Significant Deficiency 2022
FINDING 2022-003 The City will transfer all ineligible administrative and indirect cost from the 97.024 ? Emergency Food and Shelter program no later than September 1, 2023. In addition, when administrative costs are allowed on a grant, delegate agencies will be required to maintain and provide adeq...
FINDING 2022-003 The City will transfer all ineligible administrative and indirect cost from the 97.024 ? Emergency Food and Shelter program no later than September 1, 2023. In addition, when administrative costs are allowed on a grant, delegate agencies will be required to maintain and provide adequate supporting documentation justifying the direct administrative cost charged to the program, which must be submitted through the City?s invoicing system. Assistant Budget Director Belczak at the Office of Budget and Management will be responsible for ensuring that this corrective action plan is implemented by the beginning of the fourth quarter in October 2023.
View Audit 21083 Questioned Costs: $1
Finding 25341 (2022-002)
Significant Deficiency 2022
FINDING 2022-002 As a result of the 2022 Single Audit, the Department of Housing (DOH) received an audit finding with respect to potential unallowable rental assistance payments made because of an internal control failure in the case management workflow that did not adequately segregate reviewer and...
FINDING 2022-002 As a result of the 2022 Single Audit, the Department of Housing (DOH) received an audit finding with respect to potential unallowable rental assistance payments made because of an internal control failure in the case management workflow that did not adequately segregate reviewer and approver duties. As a corrective action, DOH terminated its contractual agreement with its program administrator effective May 12, 2023. To disburse the remaining emergency rental assistance dollars, DOH has entered into a contractual agreement with the Illinois Housing Development Authority to be its new program administrator effective June 30, 2023. DOH is actively investigating questionable cases to quantify the total population and dollar amount of ineligible payments made. In addition, DOH is reviewing its case management workflow procedures to ensure clear segregation of duties in any future rental assistance program. Daniel Kay Hertz, DOH Director of Policy, will be responsible for ensuring that this corrective action plan is fully implemented by January 1, 2024.
Purchases and Contract awards are procured and approved in accordance with the Public School Contracts Law and Federal/State procurement regulations.
Purchases and Contract awards are procured and approved in accordance with the Public School Contracts Law and Federal/State procurement regulations.
2022-003 - The corrective action plan was documented in our response to the auditor's comment. See the Schedule of Findings and Questioned Costs. Mark Vasina Director of Finance 402-878-3341 June 30, 2023
2022-003 - The corrective action plan was documented in our response to the auditor's comment. See the Schedule of Findings and Questioned Costs. Mark Vasina Director of Finance 402-878-3341 June 30, 2023
2022-002 - The corrective action plan was documented in our response to the auditor's comment. See the Schedule of Findings and Questioned Costs. Mark Vasina Director of Finance 402-878-3341 June 30, 2023
2022-002 - The corrective action plan was documented in our response to the auditor's comment. See the Schedule of Findings and Questioned Costs. Mark Vasina Director of Finance 402-878-3341 June 30, 2023
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