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Corrective Action Plans

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Finding 47410 (2022-002)
Material Weakness 2022
McNary Elementary School District No. 23
AZ
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Material Weakness
The District has hired a new business manager as well as engaged a third party accountant with considerable experience. The individuals will work together to process financial transactions and record resulting financial information going forward. Controls have been implemented to ensure that source ...
The District has hired a new business manager as well as engaged a third party accountant with considerable experience. The individuals will work together to process financial transactions and record resulting financial information going forward. Controls have been implemented to ensure that source documentation is retained to support all transactions.
View Audit 52089
Bridges Preparatory School
SC
Reporting Matching / Level of Effort / Earmarking § 200.512
Finding 2022-001 Condition: The School did not meet the deadline for submission of its data collection form and reporting Package to the Federal Audit Clearing house for the fiscal year ended June 30, 2021. The data collection form and reporting package must b...
Finding 2022-001 Condition: The School did not meet the deadline for submission of its data collection form and reporting Package to the Federal Audit Clearing house for the fiscal year ended June 30, 2021. The data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors? report or nine months after the end of the fiscal year ended June 30, 2021, was December 5, 2021. Corrective Action Plan Corrective Action Planned: Establish procedures to verify that the data collection form and reporting package have been properly submitted on a timely basis. Name of Contact Person Responsible for Corrective Action: Jessica Mullen, Director of Finance and Operations Anticipated Completion Date: December 16, 2022
View Audit 50663
Finding 47407 (2022-001)
Significant Deficiency 2022
City of Anniston, Alabama
AL
Reporting Significant Deficiency
2022-001: Federal Grant Reporting Requirements Recommendation: Before undergoing any future federal grant activities the City should have a plan in place to ensure all required compliance requirements will be met in the required timeframe allowed under the federal grant guidelines. Action Taken: Cit...
2022-001: Federal Grant Reporting Requirements Recommendation: Before undergoing any future federal grant activities the City should have a plan in place to ensure all required compliance requirements will be met in the required timeframe allowed under the federal grant guidelines. Action Taken: City Manager, Economic Development Director, and Finance Director have been made aware of finding. Moving forward, Finance Director will oversee all grant requirements to ensure that reporting is completed in a timely manner. Name of Contact Person: Jessica Leonard, Finance Director; Anticipated Completion Date: Immediate
View Audit 49745
Endless Mountains Transportation Authority
PA
Reporting
The authority did not file quarterly Medical Assistance reports timely. The recent changes in personnel which included the removal of the Executive Director and vacancy of the Financial Comptroller within River Valley Transit Authority created a back log of reporting for Endless Mountains Transport...
The authority did not file quarterly Medical Assistance reports timely. The recent changes in personnel which included the removal of the Executive Director and vacancy of the Financial Comptroller within River Valley Transit Authority created a back log of reporting for Endless Mountains Transportation Authority. A new Executive Director has been appointed and a Fiscal Technician as well Comptroller are being hired for Endless Mountains Transportation Authority and River Valley Transportation Authority respectively. The changes in administration at both entities will allow the reporting submission deadlines to be met going forward.
View Audit 49743
Endless Mountains Transportation Authority
PA
Reporting Matching / Level of Effort / Earmarking
Commonwealth of Pennsylvania Act44/89 Funds The recent changes in personnel which included the removal of the Executive Director and vacancy of the Financial Comptroller within River Valley Transit Authority created a back log of reporting for Endless Mountains Transportation Authority. A new Execu...
Commonwealth of Pennsylvania Act44/89 Funds The recent changes in personnel which included the removal of the Executive Director and vacancy of the Financial Comptroller within River Valley Transit Authority created a back log of reporting for Endless Mountains Transportation Authority. A new Executive Director has been appointed and a Fiscal Technician as well Comptroller are being hired for Endless Mountains Transportation Authority and River Valley Transportation Authority respectively. The changes in administration at both entities will allow the reporting submission deadlines to be met going forward.
View Audit 49743
Finding 47398 (2022-005)
Material Weakness 2022
Endless Mountains Transportation Authority
PA
Internal Control / Segregation of Duties Procurement, Suspension & Debarment Material Weakness
Material Weakness ? Management Override of Controls The former Executive Director of River Valley Transit Authority, the managing agency of Endless Mountains Transportation Authority, was relieved of his duties in November 2022. The new administration has created a procurement department that is re...
Material Weakness ? Management Override of Controls The former Executive Director of River Valley Transit Authority, the managing agency of Endless Mountains Transportation Authority, was relieved of his duties in November 2022. The new administration has created a procurement department that is responsible for the review of any and all purchases made by departments as well as bidding requirements. The Procurement Manager is responsible for ensuring that all procurement guidelines are being followed prior to entering into any contract. All necessary procurement information is attached to invoices prior the invoice being processed. The board is required to approve any procurement that meets the municipal authority bidding guidelines.
View Audit 49743
Finding 47397 (2022-004)
Material Weakness 2022
Endless Mountains Transportation Authority
PA
Internal Control / Segregation of Duties Procurement, Suspension & Debarment Material Weakness
Material Weakness ? Segregation of Duties During the course of the FY22 fiscal year, the segregation of duties weakness had been mitigated with the hiring of a Comptroller at River Valley Transit Authority, the managing entity for Endless Mountains Transportation Authority. During the course of the...
Material Weakness ? Segregation of Duties During the course of the FY22 fiscal year, the segregation of duties weakness had been mitigated with the hiring of a Comptroller at River Valley Transit Authority, the managing entity for Endless Mountains Transportation Authority. During the course of the year, that position became vacant resulting in a segregation of duties issues. Endless Mountains Transportation Authority is hiring a Fiscal Technician for the input of invoices. The invoices will be approved by department heads. The Fiscal Officer at River Valley Transit Authority will be responsible for cutting the checks which are housed at River Valley Transit Authority. Both the Chief Finance Officer and the Executive Director review and approve the check register prior to any checks being released. In addition to the aforementioned, River Valley Transit Authority is in the process of hiring a Comptroller that will be responsible for reviewing invoice statements.
View Audit 49743
Finding 47396 (2022-001)
Material Weakness 2022
Sansum Clinic
CA
Reporting Material Weakness
As required by the OMB Uniform Guidance, we have provided our response and corrective action plan addressing the finding in the Schedule of Findings and Questioned Costs for the year ended December 31, 2022 Management?s Views and Corrective Action Plan Finding No.: 2022-001: Reporting ? Material Wea...
As required by the OMB Uniform Guidance, we have provided our response and corrective action plan addressing the finding in the Schedule of Findings and Questioned Costs for the year ended December 31, 2022 Management?s Views and Corrective Action Plan Finding No.: 2022-001: Reporting ? Material Weakness in Internal Control Over Compliance Federal Program Information Federal Agency: U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) Assistance Listing No.: 93.498 COVID-19 Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Award Year 2021 Corrective Action Planned Sansum Clinic agrees with the finding and management has implemented a corrective action plan. Management has added an additional layer of review control over the completeness and accuracy of expenditures and calculations included in future federal award reporting submissions. Person Responsible for Correction Action: Alex Bauer, Chief Financial Officer Anticipated Completion Date: September 1, 2023
View Audit 49742
Finding 47391 (2022-002)
Material Weakness 2022
Arizona Center for Disability Law
AZ
Cash Management Internal Control / Segregation of Duties
Finding 2022-002 Internal Controls over Major Programs Name of Contact: Karena A. Fuller, Director of Administration & Finance J.J. Rico, Chief Executive Officer Corrective Action: The Director of Administration and Finance and the administrative and finance assistant attended the NDRN conference fo...
Finding 2022-002 Internal Controls over Major Programs Name of Contact: Karena A. Fuller, Director of Administration & Finance J.J. Rico, Chief Executive Officer Corrective Action: The Director of Administration and Finance and the administrative and finance assistant attended the NDRN conference for fiscal staff. The conference educates fiscal staff on allocations, NOAs, and other fiscal and operation related topics from the Federal Award funders. During FY23, ACDL reduced the reimbursement requests and used amounts overdrawn in prior fiscal years to cover expenses. Anticipated Completion Date: 12/31/2023, ACDL is dedicated to thorough training of finance staff and reviewing finance policies to ensure the processes and procedures are being adhered to and are in accordance with the expectations of the funders.
View Audit 48991
Finding 47390 (2022-001)
Significant Deficiency 2022
Family Involvement Center, Inc.
AZ
Internal Control / Segregation of Duties Subrecipient Monitoring Reporting § 200.303
U.S. Department of Health and Human Services Family Involvement Center, Inc. respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 1, 2021 ? September 30, 2022 The findings from the schedule of findings and questioned costs are discuss...
U.S. Department of Health and Human Services Family Involvement Center, Inc. respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 1, 2021 ? September 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Health and Human Services 2022-001 Children?s Health Insurance Program ? Assistance Listing No. 93.767 Recommendation: Management should improve internal control monitoring activities over reporting requirements by establishing a log of all required reports with deadlines and sign offs responsible parties. This log should be regularly reviewed by management to ensure completely and timely report submission. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. The reporting requirement deadlines were missed due to changes in personnel and vacancies in both program and financial work areas. Action taken in response to finding: A review of the Financial Policies & Procedures clearly outline responsibilities related to this finding. Review of the Financial Policies and Procedures will be conducted by the Finance Director to the grant program/operation staff and finance staff. The Executive Director will carefully review each award and contract to ensure compliance through delegation to the Finance Director and establish a log and calendar for monitoring. Name(s) of the contact person(s) responsible for corrective action: Kathy Kelley, Finance Director Planned completion date for corrective action plan: Aug 16, 2023. If the U.S. Department of Health and Human Services has questions regarding this plan, please call Kathy Kelley at 602.412.4090
View Audit 48466
Finding 47389 (2022-001)
Significant Deficiency 2022
Johnson City Energy Authority Dba Brightridge
TN
Questioned Costs Matching / Level of Effort / Earmarking Subrecipient Monitoring
Corrective Action Plan: The USDA Rural Economic Development Loan (REDL) is an 80%/20% loan, where the ultimate recipient is responsible for 20% of the cost of each dollar spent up to the maximum loan amount. For this finding, the ultimate recipient was approved for a $1,000,000 loan that requires $1...
Corrective Action Plan: The USDA Rural Economic Development Loan (REDL) is an 80%/20% loan, where the ultimate recipient is responsible for 20% of the cost of each dollar spent up to the maximum loan amount. For this finding, the ultimate recipient was approved for a $1,000,000 loan that requires $1,250,000 to be spent to receive the full loan of $1,000,000. BrightRidge, the intermediary, paid out 100% of the first $866,307 of receipts provided by the ultimate loan recipient instead of 80% which would have been $693,045.60. In doing so, BrightRidge intended to pay a lessor percentage on the remaining receipts provided by the ultimate recipient to ensure an 80%/20% sharing was complied with on the total loan amount of $1,000,000. The loan is secured by an irrevocable standby letter of credit provided by the ultimate recipient. BrightRidge was made aware by our independent auditors that regardless of the intent, payments of any monies should be supported by the 80%/20% split based on receipts from the ultimate recipient. BrightRidge agrees and understands that payments to the recipient must not exceed 80% of the receipts from approved expenditures on any future USDA REDL loan. At June 30, 2022, the loan is not fully paid out due to delays in the delivery of cutting machinery that will account for most of the final payment. The remaining $133,693 of USDA funds will be paid out to the ultimate recipient when receipts of $383,693 are provided by the ultimate recipient. BrightRidge will continue to monitor the final payments to the ultimate recipient and will adhere to payout requirements on any future USDA Rural Development Loans. BrightRidge has had four USDA REDL loans in the history of the organization making these an infrequent occurrence. As of June 30, 2022, BrightRidge has no other pending USDA REDL loan applicants.
View Audit 41564 Questioned Costs: $1
St. Simeon II Housing Development Fund Company, Inc.
NY
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
St. Simeon II Housing Development Fund Company, Inc. respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard,...
St. Simeon II Housing Development Fund Company, Inc. respectfully submits the following Corrective Action Plan for the year ended July 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Management will insure the audited financial statement are filed into the REAC system within 90-days after year-end. Contact Person(s) Responsible ? Jennifer McEvoy-Riley, Executive Director Anticipated Completion Date ? April 11, 2023 Auditee Disagreements ? N/A This corrective action plan was prepared by St. Simeon Properties, the management company, on behalf of St. Simeon II Housing Development Fund Company, Inc.. St. Simeon Properties 9 Hilltop Court, Suite 1 Poughkeepsie, NY 12601
View Audit 45906
Finding 47387 (2022-003)
Significant Deficiency 2022
Michigan Interfaith Housing Corporation, Inc.
MI
Subrecipient Monitoring Reporting
Finding # 2022.003 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsibl...
Finding # 2022.003 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsible Party: Darrell Lancour Estimated Completion: December 31, 2022
View Audit 45904
Finding 47386 (2022-003)
Significant Deficiency 2022
Northland Lutheran Affordable Living for the Elderly, Inc.
MI
Subrecipient Monitoring Reporting
Finding # 2022.003 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsibl...
Finding # 2022.003 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsible Party: Darrell Lancour Estimated Completion: December 31, 2022
View Audit 45903
Finding 47385 (2022-004)
Significant Deficiency 2022
Northland Lutheran Housing for the Elderly, Inc.
WI
Subrecipient Monitoring Reporting
Finding # 2022.004 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsibl...
Finding # 2022.004 View of Responsible Officials: The Project will review its processes and procedures over reporting submissions required under its Federal awards and will submit the audit report and data collection form for the year ended December 31, 2022, within the required deadline. Responsible Party: Darrell Lancour Estimated Completion: December 31, 2022
View Audit 45901
Finding 47384 (2022-003)
Significant Deficiency 2022
Northland Lutheran Housing for the Elderly, Inc.
WI
Cash Management
Finding # 2022.003 View of Responsible Officials: Subsequent to yearend, the Project requested and was repaid from the affiliate. The Project will continue to monitor related party activity to ensure the Project does not pay reimbursements or advances to affiliates in excess of allowed expenditures...
Finding # 2022.003 View of Responsible Officials: Subsequent to yearend, the Project requested and was repaid from the affiliate. The Project will continue to monitor related party activity to ensure the Project does not pay reimbursements or advances to affiliates in excess of allowed expenditures. Responsible Party: Darrell Lancour Estimated Completion: March 31, 2023
View Audit 45901
Faith Community United Credit Union, Inc.
OH
Reporting § 200.516
Views of responsible officials and planned corrective action: Management agrees with the above finding. Management plans to report their 2022 fiscal year appropriately using the correct reporting deadlines for 2022, and improve internal controls over program reporting requirements accordingly. Manag...
Views of responsible officials and planned corrective action: Management agrees with the above finding. Management plans to report their 2022 fiscal year appropriately using the correct reporting deadlines for 2022, and improve internal controls over program reporting requirements accordingly. Management will inquire with their CDFI representative regarding any additional actions needed for their 2021 reporting components submitted in the prior period.
View Audit 44843
Finding 47382 (2022-004)
Material Weakness 2022
Southwest Behavioral Health Services, Inc. and Subsidiaries
AZ
Allowable Costs / Cost Principles Material Weakness Period of Performance § 200.430
Item: 2022-004 Assistance Listing Number: 14.241 Programs: Housing Opportunities for Persons with Aids Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 144347 Award Year: July 1, 2021 ? June 30, 2022...
Item: 2022-004 Assistance Listing Number: 14.241 Programs: Housing Opportunities for Persons with Aids Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 144347 Award Year: July 1, 2021 ? June 30, 2022 and July 1, 2022 ? June 30, 2023 Compliance Requirement: Allowable Activities and Costs Criteria: Under cost principles established by 2 CFR 200.430, compensation for personal services includes all remuneration, paid currently or accrued, for services of employees rendered during the period of performance under the Federal award, including but not necessarily limited to wages and salaries. Condition: In our sampling of payroll expenditures charged to the program, we noted one employee's wage rate charged to the grant was not updated consistent with the employee's wage rate increase paid in their payroll. As a result, the incorrect amount of payroll costs was charged to the program (undercharged). Name of Contact Person: Mike Fett, CFO Phone Number: (602) 265-8338 Anticipated Completion Date: September 30, 2023 Views of Responsible Officials and Corrective Actions: Southwest Behavioral Health Services, Inc. and Subsidiaries will implement controls to ensure payroll costs charged to the grant properly reflected payroll changes and that amounts charged to the grant were properly supported by current wage rates.
View Audit 42283
Finding 47381 (2022-003)
Material Weakness 2022
Southwest Behavioral Health Services, Inc. and Subsidiaries
AZ
Questioned Costs Allowable Costs / Cost Principles Material Weakness § 200.405
Item: 2022-003 Assistance Listing Number: 14.241 Programs: Housing Opportunities for Persons with Aids Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 144347 Award Year: July 1, 2021 ? June 30, 2022 ...
Item: 2022-003 Assistance Listing Number: 14.241 Programs: Housing Opportunities for Persons with Aids Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 144347 Award Year: July 1, 2021 ? June 30, 2022 and July 1, 2022 ? June 30, 2023 Compliance Requirement: Allowable Activities and Costs Criteria: In accordance with 2 CFR ? 200.405 - Allocable costs ? a cost is allocable to a particular Federal award or other cost objective if the goods or services involved are chargeable or assignable to that Federal award or cost objective in accordance with relative benefits received. This standard is met if the cost is incurred specifically for the Federal award, benefits both the Federal award and other work of the non-Federal entity and can be distributed in proportions that may be approximated using reasonable methods and is necessary to the overall operation of the non-Federal entity and is assignable in part to the Federal award in accordance with the principles in subpart E. Condition: In fiscal year 2022, the Organization did not have an adequate process to review and approve employee cell phone costs charged to the program resulting in non-program costs being charged to the program. Name of Contact Person: Mike Fett, CFO Phone Number: (602) 265-8338 Anticipated Completion Date: September 30, 2023 Views of Responsible Officials and Corrective Actions: Southwest Behavioral Health Services, Inc. and Subsidiaries will establish additional policies and procedures to ensure adequate review of cell phone bills occurs and terminated and transferred employees are removed immediately. Additionally, we will implement proper review controls over the cost reimbursement reports to identify issues like these timely.
View Audit 42283 Questioned Costs: $1
Finding 47380 (2022-002)
Material Weakness 2022
Southwest Behavioral Health Services, Inc. and Subsidiaries
AZ
Questioned Costs Allowable Costs / Cost Principles Material Weakness § 200.405
Item: 2022-002 Assistance Listing Number: 14.231 Programs: COVID-19 Emergency Solutions Grant ? Homeless Street Outreach Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 154962-0 Award Year: July 1, 2...
Item: 2022-002 Assistance Listing Number: 14.231 Programs: COVID-19 Emergency Solutions Grant ? Homeless Street Outreach Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Agencies: City of Phoenix Pass-Through Grantor Identifying Number: 154962-0 Award Year: July 1, 2021 ? June 30, 2022 and July 1, 2022 ? September 30, 2022 Criteria: In accordance with 2 CFR ? 200.405 - Allocable costs ? a cost is allocable to a particular Federal award or other cost objective if the goods or services involved are chargeable or assignable to that Federal award or cost objective in accordance with relative benefits received. This standard is met if the cost is incurred specifically for the Federal award, benefits both the Federal award and other work of the non-Federal entity and can be distributed in proportions that may be approximated using reasonable methods and is necessary to the overall operation of the non-Federal entity and is assignable in part to the Federal award in accordance with the principles in subpart E. Condition: In fiscal year 2022, the Organization did not have an adequate process to review and approve employee cell phone costs charged to the program resulting in non-program costs being charged to the program. One employee's phone bill continued to be charged to the grant after they stopped working on the program. Name of Contact Person: Mike Fett, CFO Phone Number: (602) 265-8338 Anticipated Completion Date: September 30, 2023 Views of Responsible Officials and Corrective Actions: Southwest Behavioral Health Services, Inc. and Subsidiaries will establish additional policies and procedures to ensure adequate review of cell phone bills occurs and terminated and transferred employees are removed immediately. Additionally, we will implement proper review controls over the cost reimbursement reports to identify issues like these timely.
View Audit 42283 Questioned Costs: $1
Finding 47379 (2022-002)
Significant Deficiency 2022
Carlsbad Municipal School District
NM
School Nutrition Programs Significant Deficiency Matching / Level of Effort / Earmarking § 200.303 § 200.430
Auditors? Recommendation: The auditor recommends that the District implement controls for documenting and retaining information to indicate the District follows the requirements over 2 CFR section 200.430(i). Action Taken: The district will expand the internal controls over the timekeeping and payro...
Auditors? Recommendation: The auditor recommends that the District implement controls for documenting and retaining information to indicate the District follows the requirements over 2 CFR section 200.430(i). Action Taken: The district will expand the internal controls over the timekeeping and payroll processes by requiring all employee pay applications for the Child Nutrition program be reviewed and approved by the Human Resources Department. A schedule of Pay Rates will be created and submitted to the Board of Education for formal approval, along with the other Salary Schedules approved with the annual budget. In addition, the district is moving to an electronic timekeeping system that will eliminate the use of paper timesheets that must be manually processed for payroll purposes. All Board approved pay rates will be programmed into the electronic timekeeping system so that the need for manual pay rate entry and gross pay calculations will be eliminated. Due Date for Completion: July 1, 2023 Responsible Party: Lisa Rhoades, Food Service Manager Lisa Robinson, Assistant Superintended for Talen Acquisition, and Laura Garcia, Chief Financial Officer
View Audit 40907
Finding 47378 (2022-001)
Significant Deficiency 2022
Carlsbad Municipal School District
NM
Procurement, Suspension & Debarment § 200.303
Auditors? Recommendation: The auditor recommends that the District verify that all vendors are not listed on the excluded parties list system by performing a search on sam.gov and maintaining the results of such search in the vendor?s file. Action Taken: During the 2021-22 audit, the documentation t...
Auditors? Recommendation: The auditor recommends that the District verify that all vendors are not listed on the excluded parties list system by performing a search on sam.gov and maintaining the results of such search in the vendor?s file. Action Taken: During the 2021-22 audit, the documentation to support vendor eligibility was not in the vendor?s paperwork for verification. The current process for vendor verification requires a New Vendor Form, a current W-9 Form, Sam.Gov verification of the vendor?s registration status, and an IRS TIN Match, a requirement implemented in FY 2021-22. All of the information obtained is then filed in a vendor file. To avoid any future deficiency, the Purchasing Department will submit a Sam.Gov verification of all vendors that will be utilizing federal funds. Due Date for Completion: June 30, 2023 Responsible Party: Crystal Gonzalez, Chief Financial Officer
View Audit 40907
Finding 47375 (2022-002)
Significant Deficiency 2022
The Geneva Foundation
WA
Special Tests & Provisions Subrecipient Monitoring Reporting
Finding 2022-002 : Significant deficiency in internal control over compliance for special tests and provisions. Contact Person(s): Matthew Rueckert, Chief Operating Officer and Ana Trujillo, Director, Finance and Accounting. Corrective action planned: Geneva management concurs with the recommendatio...
Finding 2022-002 : Significant deficiency in internal control over compliance for special tests and provisions. Contact Person(s): Matthew Rueckert, Chief Operating Officer and Ana Trujillo, Director, Finance and Accounting. Corrective action planned: Geneva management concurs with the recommendations. The Finance Office will review procedures and re-train staff to ensure monitoring of level of effort (LOE) for key personnel is reviewed monthly. Management believes that review of financial and LOE reporting are clearly defined, documented, and in compliance with accounting principles generally accepted in the United States of America and sponsor requirements; however, management will seek to strengthen the documentation, training, and communications between Finance and the Office of Award Management. If process deficiencies are identified or Standard Operating Procedures are not current, updates will be made, and end user compliance training will be rolled out to ensure a clear understanding. Anticipated completion date August 31, 2023
View Audit 40905
Town of Southbridge, Massachusetts
MA
Subrecipient Monitoring Reporting Program Income § 200.328
Condition: As of the March 31, 2022, reporting date, the Town reported obligations of $5,044,950 while actual obligations were only $1,134,400. Corrective Action Planned: With the reporting due on 4/30/23 the method of reporting on the obligated funds will be utilized when submitting the report. Ant...
Condition: As of the March 31, 2022, reporting date, the Town reported obligations of $5,044,950 while actual obligations were only $1,134,400. Corrective Action Planned: With the reporting due on 4/30/23 the method of reporting on the obligated funds will be utilized when submitting the report. Anticipated Completion Date: 4/30/23 Contact: Kristine Russell, Town Accountant
View Audit 52937
Finding 47369 (2022-001)
Material Weakness 2022
Community of Peace Academy Charter School No. 4015
MN
Allowable Costs / Cost Principles Material Weakness Reporting
COVID-19 EDUCATION STABILIZATION FUND 84.425c, 84.425D, 84.425W, 84.425U Recommendation: Recommendation: We recommend the School review its controls and procedures over charging costs to federal programs to ensure no costs are charged to multiple federal programs. Explanation of disagreement with au...
COVID-19 EDUCATION STABILIZATION FUND 84.425c, 84.425D, 84.425W, 84.425U Recommendation: Recommendation: We recommend the School review its controls and procedures over charging costs to federal programs to ensure no costs are charged to multiple federal programs. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The school will review it?s controls and procedures over charging cost to federal programs to ensure no costs are charged to multiple federal programs. The school will coordinate these efforts with the grant manager for the school. Name(s) of the contact person(s) responsible for corrective action: Tim McGowan, Executive Director Planned completion date for corrective action plan: June 30, 2023
View Audit 52935
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