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Corrective Action Plans

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Finding 48559 (2022-013)
Material Weakness 2022
State of Ohio
OH
Eligibility Special Tests & Provisions Subrecipient Monitoring
Corrective Action Plan: Each state Fraud Control Specialist is assigned designated county agencies to provide technical assistance and training, as well as to monitor certain reports to ensure compliance with state and federal regulations. The counties will be monitored monthly and those not showing...
Corrective Action Plan: Each state Fraud Control Specialist is assigned designated county agencies to provide technical assistance and training, as well as to monitor certain reports to ensure compliance with state and federal regulations. The counties will be monitored monthly and those not showing improvement will be offered training and technical assistance as appropriate. When a Fraud Control Specialist notices a county agency falling short of a required threshold, contact is made with county officials and the offer of assistance will be made. Once the number of alerts becomes manageable by the county agency, a Continuous Improvement Plan (CIP) may be required of the county agency if the issue continues over a four-month period of continuous contact and assistance. This type of CIP may be initiated outside the scope of Fraud Control Triad Review. The Fraud Control Section will conduct follow-up on CIPs as part of the Triad Review process. When the county agency responds with a CIP, it is reviewed for clarity, action, and desired outcomes. Once approved, the Fraud Control Section will issue a closure letter for the Triad Review; however, a CIP may remain open for a longer period of time if warranted. We are in the process of creating a procedure and a closure letter for CIPs alone. This procedure will be implemented by June 30, 2023. Supervisory Reviews are monitored as part of the Triad Review process. Currently, the question is posed to the county supervisor about conducting random supervisory reviews. We are in the process of creating a procedure within the Triad Review process to be provided a list of IEVS matches that were reviewed by the supervisor. This procedure will be communicated statewide through the Fraud Control Training Program and enforced and verified during the Triad Review process. Anticipated Completion Date for Corrective Action: ? The Ohio Benefits system improvement work and IEVS alert training ? Completed and continuing in fiscal year 2023 ? IEVS enhancement system release - April 2023 ? Triad Review closure letter procedures ? June 2023 Contact Person Responsible for Corrective Action Chris Dickens, Fraud Control Section Chief, Ohio Department of Job and Family Services 30 E. Broad Street, 37th Floor, Columbus, OH 43215 Phone Number: 614-387-5499, E-Mail Address: Chris.Dickens@jfs.ohio.gov
View Audit 52604
State of Ohio
OH
Questioned Costs Eligibility Subrecipient Monitoring
Corrective Action Plan: ? The program office will reach out to the county to advise of the error and ensure it has been corrected. ? The county will be reminded of the proper income entry and explain their plan to ensure it doesn?t happen again. ? The county will need to confirm they have started th...
Corrective Action Plan: ? The program office will reach out to the county to advise of the error and ensure it has been corrected. ? The county will be reminded of the proper income entry and explain their plan to ensure it doesn?t happen again. ? The county will need to confirm they have started the overpayment process for any benefit overissued. Anticipated Completion Date for Corrective Action: February 2023 Contact Person Responsible for Corrective Action: Betsy Suver, Bureau Chief, Ohio Department of Job and Family Services 30 East Broad Street, Columbus OH 43215 Phone Number: 614-387-8302, E-Mail Address: Betsy.Suver@jfs.ohio.gov
View Audit 52604 Questioned Costs: $1
Finding 48557 (2022-001)
Material Weakness 2022
State of Ohio
OH
Allowable Costs / Cost Principles Subrecipient Monitoring Eligibility
Corrective Action Plan: Alerts - The Ohio Department of Administrative Services (DAS) in coordination with the Ohio Department of Medicaid (ODM), the Ohio Department Job and Family Services (ODJFS), and our vendor partners will continue to work to address system design weaknesses by identifying and ...
Corrective Action Plan: Alerts - The Ohio Department of Administrative Services (DAS) in coordination with the Ohio Department of Medicaid (ODM), the Ohio Department Job and Family Services (ODJFS), and our vendor partners will continue to work to address system design weaknesses by identifying and prioritizing system changes and updates that impact eligibility determinations and benefit amounts as well as alert volume and processing improvements. Weekly problem review meetings will continue to be held to identify reported system issues and track any needed updates through the normal prioritization and slotting process. These changes will be delivered according to the agreed upon release cadence based on business priority and impact. Upon delivery of such system changes, the Ohio Benefits Program Team will monitor production to determine if the desired outcome was achieved. The Ohio Benefits Program Team continued to analyze system alerts during FY2021 and FY2022 and presented recommendations to the vendor partners for overall system alert improvements; these recommendations were prioritized, and strategic modifications were implemented in our normal release cadence through calendar year 2022, with the most recent release occurring in February 2022. Comprehensive alert reduction efforts thus far have reduced by approximately 29 million the overall number of backlog alerts and have resulted in approximately 22 million fewer new alert generations. The next alert-centered release, R4.6.1, is scheduled for April 2023. This release, specific to IRS IEVS enhancements will streamline the work for County Caseworkers to process IRS IEVS matches from the IRS Unearned Income interface. There will be both E-Verify enhancements and a change in the match logic which will result in a reduction in the volume of IRS records that are flagged as IRS IEVS matches. County Caseworker time spent processing IRS IEVS matches is expected to reduce; remaining time spent on IRS IEVS matches is expected to have more value by allowing County Caseworkers to focus time on matches with an eligibility impact or potential for benefit recovery. Interagency Agreements - An Interagency Agreement is entered into by the Ohio Department of Job and Family Services (ODJFS) and the Ohio Department of Administrative Services (DAS). A second Interagency Agreement is entered into by the Ohio Department of Medicaid (ODM) and the Ohio Department of Administrative Services (DAS). Each of these Agreements are entered into for the purpose of setting forth the roles and responsibilities, budget methodology and payment terms, data sharing restrictions, security protocols, and compliance requirements for the Ohio Benefits Program. DAS, ODM, and ODJFS have completed extensive policy, program, and legal reviews and the final Agreement is in circulation to secure DAS, ODM, and ODJFS Director?s signatures. Data Governance - A well-designed, mature, data governance program typically includes a governance team, a steering committee that acts as the governing body, and a group of data stewards. They work together to create the standards and policies for governing data, as well as implementation and enforcement procedures that are primarily carried out by the data stewards. The Ohio Benefits Program Data Governance Team meets monthly since September 2022. The team, led by ODJFS as one of the primary data owners, is working to complete its initial objectives which include: ? Address and Remediate Concerns about Reporting Cleanliness. o Develop an improved process for report intake, development, and delivery. ? Enhance Automatic Reporting and Monitoring. o Develop oversight reports to examine key areas of the business that are used to monitor for compliance. ? Evaluate EDMS? Audit Accessibility. o Understand the audit process and make recommendations on how to organize and display data to assist with future audits. ? Address Additional Priorities as determined by the data governance committee (in conjunction with the steering committee and other stakeholders). o The team will continue to establish key objectives to monitor and improve. DAS follows DAS Policy 2100-04 for Data Classification. The Ohio Benefits Program systems store data in a consistent manner, with shared data understanding for making program eligibility determinations based on quality data. As a collector and processor of the data, DAS acts as a DATA STEWARD for the agency DATA OWNERS. Per state data classification policy (2100-04, point 5.4), "? a data owner is responsible for establishing data use guidelines. An information owner shall not be a data or system administrator, but rather the head of a business or program area?? DAS customers are responsible for classifying their data and for informing DAS as to its levels of confidentiality and criticality." Since the DAS Ohio Benefits Program team has not been given data ownership and data classification information, the DAS Ohio Benefits Program team treats all data as "Confidential Personal Information". Some data may be further classified as Federal Tax Information (FTI) or Health Insurance Portability and Accountability Act (HIPAA) information, with the corresponding data access restrictions, monitoring and reporting requirements. As a Data Steward, the DAS Ohio Benefits Program team is responsible for carrying out data usage and security policies and meeting state and federal regulations for data contained on the Ohio Benefits Program systems and storage. Anticipated Completion Date for Corrective Action: ? Alerts ? April 2023 ? Interagency Agreements ? Completed ? Data Governance - Completed Contact Person Responsible for Corrective Action: Kristina Hagberg, Deputy State Chief Information Officer, Ohio Department of Administrative Services 30 East Broad Street, Columbus, Ohio 43215 Phone: 614-644-9245, E-mail Address: Kristina.Hagberg@das.ohio.gov
View Audit 52604
Finding 48556 (2022-001)
Material Weakness 2022
Dean College
MA
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring
Allowable Costs ? COVID 19 Federal Emergency Management Agency Disaster Grants ? Public Assistance, Assistance Listing Number 97.036, Department of Homeland Security Condition A cost item was submitted twice within the applications of FEMA funds and funded by FEMA. Views of Responsible Officials an...
Allowable Costs ? COVID 19 Federal Emergency Management Agency Disaster Grants ? Public Assistance, Assistance Listing Number 97.036, Department of Homeland Security Condition A cost item was submitted twice within the applications of FEMA funds and funded by FEMA. Views of Responsible Officials and Planned Corrective Actions Management agrees with the finding. FEMA was notified about the cost item and provided the College with instruction related to the return of funds. In addition, all future applications will be reviewed by a second staff member to prevent submission of a duplicate item. Responsible Official: Kathleen McGuire, Vice President for Financial Services Expected Completion Date: December 1, 2022 Summary Schedule of Prior Audit Findings None noted.
View Audit 52542 Questioned Costs: $1
Asheville Voa Elderly Housing, INC (laurel Wood)
VA
Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $144,002. Management will ensur...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $144,002. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: September 7, 2022
View Audit 51645
Central Grade School District No. 51
IL
Subrecipient Monitoring Cash Management Reporting § 200.305
Finding No.: 2022-002 Condition: The District's expenditure report filed for June 30, 2022 included expenditures paid in August 2022. These amounts were not reported as committed or obligated. Plan: Grant expenditure reports will be prepared on the cash basis and obligations reported. The...
Finding No.: 2022-002 Condition: The District's expenditure report filed for June 30, 2022 included expenditures paid in August 2022. These amounts were not reported as committed or obligated. Plan: Grant expenditure reports will be prepared on the cash basis and obligations reported. The liquidation of the obligations will be reported on subsequent liquidation reports. Anticipated Date of Completion: June 1, 2023 Name of Contact Person: Dale Heidbreder, Superintendent Management Response: There is no disagreement with this finding and management will monitor all future federal reimbursement requests. Committed and obligated expenditures will be reported appropriately, and will be paid within 90 days after project completion.
View Audit 49400
Finding 48553 (2022-001)
Material Weakness 2022
Shelton School District No. 309
WA
Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Shelton School District No. 309 September 1, 2021 through August 31, 2022 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Shelton School District No. 309 September 1, 2021 through August 31, 2022 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2022-01 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable activities and costs, procurement and restricted purpose requirements. Name, address, and telephone of District contact person: Brenda Trogstad, Assistant Superintendent of Finance & Operations Shelton School District No. 309 700 South 1st Street Shelton, WA 98584 Corrective action the auditee plans to take in response to the finding: Shelton School District does not concur with the audit finding being issued by the State Auditor?s Office. The district does agree that internal controls and processes could be improved. It is the district?s understanding the almost every district in Washington State that received this grant has an audit finding. The district believes there was not clear guidance on processes and requirements. The school district did not receive any of the federal funds directly. The vendors that we purchased the laptops, hotspots, and bus wi-fi were responsible for applying for the funds from the federal government directly. The district is being held accountable for the actions of the vendor which we did not have control over. The district does not agree that these should be questionable costs since the district did not apply for or receive any funds directly. The ECF laptops were procured using the USAC site and procedures. The district filed a form 370 indicating the devices we wanted and we received quotes from two vendors. One vendor?s quote was related to a cooperative purchasing agreement contract. The district chose to purchase from that vendor as they included a white glove service to place asset tags on the devices, enroll them in our admin console and they also came with an extended warranty that includes accidental damage protection. The district?s IT Operations Manager was working with school principals to come up with the best method to determine high need students in a fair and equitable manner. The laptops will be distributed early in the 2023-24 school year once the plan is in place and all parties agree with the process. Anticipated date to complete the corrective action: Prior to January 1, 2024.
View Audit 50013 Questioned Costs: $1
Finding 48551 (2022-004)
Significant Deficiency 2022
Price County
WI
Reporting
Corrective Action Planned: Carrie Kyle, County Accountant, will provide documentation of numbers to report that matches the general ledger detail for Nick Trimner, County Administrator to review and date prior to recording the annual report. The next annual report is due March 2024 of which time the...
Corrective Action Planned: Carrie Kyle, County Accountant, will provide documentation of numbers to report that matches the general ledger detail for Nick Trimner, County Administrator to review and date prior to recording the annual report. The next annual report is due March 2024 of which time the County Administrator will review prior to recording the annual report.
View Audit 41917
Finding 48549 (2022-009)
Material Weakness 2022
Madison Consolidated Schools
IN
Matching / Level of Effort / Earmarking Special Tests & Provisions Subrecipient Monitoring § 200.303
FINDING 2022-009 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: In the future when we have construction projects being paid fr...
FINDING 2022-009 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: In the future when we have construction projects being paid from federal funds we will request the contractor to submit payroll logs weekly to the Director of Facilities. We will also require them to include weekly payroll reports in the pay applications. Anticipated Completion Date: 2/13/23
View Audit 49219
Finding 48547 (2022-007)
Material Weakness 2022
Madison Consolidated Schools
IN
Equipment & Real Property Management § 200.303 § 200.313
FINDING 2022-007 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: We are in the process of contracting with a fixed asset compan...
FINDING 2022-007 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: We are in the process of contracting with a fixed asset company to perform a physical fixed asset review for MCS. The Assistant to the CFO and the CFO will monitor this process and perform a documented review of the asset ledger. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48544 (2022-008)
Material Weakness 2022
Madison Consolidated Schools
IN
Internal Control / Segregation of Duties Subrecipient Monitoring Material Weakness § 200.302 § 200.303 § 200.328 § 200.329
FINDING 2022-008 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Documentation will be kept to ensure evidence of preparation, ...
FINDING 2022-008 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Documentation will be kept to ensure evidence of preparation, review, and approval of the Grant Reporting. Two individuals will sign off on all future reports and documentation will be kept on file. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48541 (2022-004)
Material Weakness 2022
Madison Consolidated Schools
IN
Internal Control / Segregation of Duties Special Tests & Provisions Subrecipient Monitoring § 200.303
FINDING 2022-004 Contact Person Responsible for Corrective Action: Janet McCreary, Director of Curriculum, Instruction, & Assessments Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The high school will create proce...
FINDING 2022-004 Contact Person Responsible for Corrective Action: Janet McCreary, Director of Curriculum, Instruction, & Assessments Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The high school will create procedures for tracking enrollments, removals, transfers, expulsion, and graduation numbers. Beginning in FY23, a cohort review is administered three times yearly (September, February, and June) by administration and school counselors. Student Services clerk reviews the withdrawal file for any student marked unknown or undetermined to obtain any necessary documentation and/or signatures. After review and confirmation of the appropriate mobility code and documentation, administration will work with the district technology team to correct errors in data exchange. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48540 (2022-003)
Material Weakness 2022
Madison Consolidated Schools
IN
Subrecipient Monitoring Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303 § 200.333
FINDING 2022-003 Contact Person Responsible for Corrective Action: Janet McCreary, Director of Curriculum, Instruction, & Assessments Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Data Management Specialist wi...
FINDING 2022-003 Contact Person Responsible for Corrective Action: Janet McCreary, Director of Curriculum, Instruction, & Assessments Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Data Management Specialist will save all reports submitted to the DOE. This will ensure that supporting documentation is kept that will be used determine Eligibility for Title I. The Title I Compliance Specialist/Grants & Compliance Specialist will verify the information for accuracy and keep documentation of the review. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48537 (2022-005)
Material Weakness 2022
Madison Consolidated Schools
IN
Matching / Level of Effort / Earmarking Allowable Costs / Cost Principles § 200.208 § 200.303 § 200.403
FINDING 2022-005 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Starting in FY 2021 Time and Effort logs were kept by employee...
FINDING 2022-005 Contact Person Responsible for Corrective Action: Danica Houze, Chief Financial Officer Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Starting in FY 2021 Time and Effort logs were kept by employees working with non-public students. Logs are submitted to the Director of Student Services and the payroll department, then accounts are distributed to match time actually spent with the non-public time spent per the time and effort logs. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48531 (2022-006)
Material Weakness 2022
Madison Consolidated Schools
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.1 § 200.303 § 200.317 § 200.318 § 200.319
FINDING 2022-006 Contact Person Responsible for Corrective Action: Judy Brooks, Food Service Coordinator Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Food Service Coordinator will follow our procurement proce...
FINDING 2022-006 Contact Person Responsible for Corrective Action: Judy Brooks, Food Service Coordinator Contact Phone Number: 812-274-8001 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Food Service Coordinator will follow our procurement procedures for all purchases. Food Service Coordinator will document that vendors for the BID are not suspended or debarred from participation in federal programs before purchasing also vendors used through the Wilson Center. The Deputy Treasurer will verify procurement and suspension and debarment documentation is on file before payment is made. When we are checking the vendors on the sams.gov website and there are no results founds then we will also request the vendor to submit a suspended and debarred form. Anticipated Completion Date: 2/13/2023
View Audit 49219
Finding 48529 (2022-003)
Significant Deficiency 2022
Mountain View School District
AR
Questioned Costs Allowable Costs / Cost Principles Special Tests & Provisions
Finding Number: 2022-003 Finding. The district purchased and requested reimbursement totaling $7,415 for devices purchased for the sole purpose of anticipated loss or breakage which did not meet the definition of eligible equipment. Corrective Action Plan: The district will seek gui...
Finding Number: 2022-003 Finding. The district purchased and requested reimbursement totaling $7,415 for devices purchased for the sole purpose of anticipated loss or breakage which did not meet the definition of eligible equipment. Corrective Action Plan: The district will seek guidance from the Federal Communications Commission on how the remaining devices should be used and implement proper controls over the program. Anticipated Completion Date: June 30, 2023
View Audit 48527 Questioned Costs: $1
Finding 48528 (2022-002)
Significant Deficiency 2022
Mountain View School District
AR
Questioned Costs Allowable Costs / Cost Principles Special Tests & Provisions
Finding Number: 2022-002 Finding. Unallowable costs totaling $2,800 for seven devices that were provided to school board members, who do not provide educational services to students. Response Corrective Action Plan: The district will seek guidance from the Federal Communications Commission on ho...
Finding Number: 2022-002 Finding. Unallowable costs totaling $2,800 for seven devices that were provided to school board members, who do not provide educational services to students. Response Corrective Action Plan: The district will seek guidance from the Federal Communications Commission on how the devices should be used and will implement proper controls over the program. Anticipated Completion Date: June 30, 2023
View Audit 48527 Questioned Costs: $1
Finding 48522 (2022-005)
Material Weakness 2022
North Central Parke Community School Corporation
IN
Internal Control / Segregation of Duties Subrecipient Monitoring Material Weakness § 200.303
FINDING 2022-005 Contact Person Responsible for Corrective Action: Vonessia Harmon, Business Manager Contact Phone Number: 765-569-4195 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Due to the unexpected COVID19 pandemic along with the addition of ...
FINDING 2022-005 Contact Person Responsible for Corrective Action: Vonessia Harmon, Business Manager Contact Phone Number: 765-569-4195 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Due to the unexpected COVID19 pandemic along with the addition of new ESSER & CARES grants & their various reporting requirements, the Business Manager failed to obtain review and signature from the Superintendent for the annual data collection reports. Effective immediately, in addition to the monthly reimbursement requests, the Superintendent will also properly review & sign off on all State & Federal grant reporting documents prepared & submitted by the Business Manager. Audit Evidence: Superintendent Signature & Date In the NCP Business Office Handbook; under Grants; the following has been added: ?The Superintendent will properly review and sign off on each reporting requirement to ensure accuracy.? Anticipated Completion Date: Effective immediately
View Audit 44369
Finding 48519 (2022-004)
Material Weakness 2022
North Central Parke Community School Corporation
IN
Special Tests & Provisions Subrecipient Monitoring Material Weakness § 200.303
FINDING 2022-004 Contact Person Responsible for Corrective Action: Mike Schimpf, Superintendent Contact Phone Number: 765-569-4191 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The material weakness in graduation cohort supporting documentation was...
FINDING 2022-004 Contact Person Responsible for Corrective Action: Mike Schimpf, Superintendent Contact Phone Number: 765-569-4191 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The material weakness in graduation cohort supporting documentation was due to the performance of previous building administration at the High School. A new building Principal and Guidance counselor have replaced those individuals. It is the responsibility of the Superintendent to ensure that the new building administrators are following IC 20-26-13 for graduation Cohort rate determination. Effective immediately, the High School building Principal and HS Guidance counselor will be given a copy of the graduation Cohort compliance regulations. The Superintendent will monitor their compliance and supporting documentation as needed. Anticipated Completion Date: Effective immediately
View Audit 44369
Finding 48518 (2022-003)
Material Weakness 2022
North Central Parke Community School Corporation
IN
Matching / Level of Effort / Earmarking § 200.303
FINDING 2022-003 Contact Person Responsible for Corrective Action: Mike Schimpf, Supt/ Title I Director, Kristin Bonomo Contact Phone Number: 765-569-4191/ 765-569-4301 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Eligibility: It is the responsibi...
FINDING 2022-003 Contact Person Responsible for Corrective Action: Mike Schimpf, Supt/ Title I Director, Kristin Bonomo Contact Phone Number: 765-569-4191/ 765-569-4301 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Eligibility: It is the responsibility of the Technology Director to ensure completeness and accuracy on the data retrieved from Harmony for the Data Exchange (formerly Real-Time Reports). It is the responsibility of the Technology Director to ensure timely & accurate uploads of Real Time Data. It is the Food Service Director?s responsibility to ensure students are marked correctly and timely as Free/Reduced/Paid in the system. Furthermore, it is the Administration?s responsibility to review the reports for accuracy and sign off on the reports. Audit Evidence: Signatures and notations by Administrators The Title I Director, when completing the Title I Grant application, will ensure that the public school enrollment and poverty count numbers uploaded by the IDOE to the Title I portal are accurate within reason. Supporting Documentation, such as copies of real time reports, will be kept in the Title I Director files for comparison. Audit Evidence: Title I Director Files will contain supporting documentation Level of Effort: While the Superintendent and the School Board President have already been reviewing and signing off via the Form 9 Certification page. Furthermore, the Superintendent will now also review, make notations, and initial each page of the Form 9 report prepared by the Business Manager. Audit Evidence: Superintendent notations, initials, and signatures Earmarking: It is the responsibility of the Title I Director to ensure compliance with earmarking for homeless set-aside. Effective immediately, the Business Manager will provide the Title I Director and Superintendent monthly Title I appropriation balance reports for review. The Title I Director will work directly with the McKinney- Vento homeless liaison ensure that all homeless Set-Aside funding is properly disbursed prior to the end of the grant period. Audit Evidence: Monthly Appropriation Reports, emails and other noted correspondence. Anticipated Completion Date: Effective immediately
View Audit 44369
Finding 48503 (2022-002)
Material Weakness 2022
North Central Parke Community School Corporation
IN
Procurement, Suspension & Debarment § 200.1 § 200.303 § 200.317 § 200.318 § 200.319
FINDING 2022-002 Contact Person Responsible for Corrective Action: Tammy Breedlove, Food Service Director Contact Phone Number: 765-569-4308 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The following internal control process has been added to the ...
FINDING 2022-002 Contact Person Responsible for Corrective Action: Tammy Breedlove, Food Service Director Contact Phone Number: 765-569-4308 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The following internal control process has been added to the Business Office Handbook Effective February 1, 2023. It is the responsibility of the Food Service Director to ensure compliance and comply with the grant agreement and the Procurement and Debarment compliance requirements. Each School year, the Food Service Director & Superintendent will present the West Central IN ESC Food Service Bids & any Food Service Small Purchase quotes to the School Board for review and approval. Audit Evidence will be the Board packets and Board Minutes. Food Service Small Purchases- The Food Service Director will obtain quotes directly from the vendors or use the vendor?s website/catalog to compare products and prices. The Food Service Director attends WCIESC procurement meetings to get the most up-to-date pricing information. It is the responsibility of the Food Service Director to keep all documentation. The Food Service Director will present the documentation to the Business Manager for review. Small Purchase Vendors will be approved by the School board each School Year. Audit Evidence will be the quote documentation as well as the Board packets and Board Minutes. Anticipated Completion Date: March 15, 2023
View Audit 44369
Finding 48502 (2022-001)
Material Weakness 2022
North Central Parke Community School Corporation
IN
Allowable Costs / Cost Principles School Nutrition Programs Procurement, Suspension & Debarment § 200.303 § 200.403
FINDING 2022-001 Contact Person Responsible for Corrective Action: Tammy Breedlove, Food Service Director Contact Phone Number: 765-569-4308 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The following internal control process has been added to the ...
FINDING 2022-001 Contact Person Responsible for Corrective Action: Tammy Breedlove, Food Service Director Contact Phone Number: 765-569-4308 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The following internal control process has been added to the Business Office Handbook Effective February 1, 2023. The Food Service Director will follow all guidelines as contained in the Child Nutrition Procurement Plan and retain all documentation in compliance with Child Nutrition regulations and State Law. Furthermore, the Food Service Director will ensure that the following procedures are in place: 1. Each School year, the Food Service Director will prepare 5 binders- 1 for each Cafeteria, 1 for the Food Service Director, and 1 for the Business Manager. These binders will contain all approved bids and price changes/vendor correspondence. It is the responsibility of the Food Service Director & Cafeteria Site Managers to update these binders as price changes occur. Audit Evidence will be the contents in each binder for each school year. 2. When invoices for goods are received, the Food Service Director is responsible for ensuring that the invoices are reviewed and crosschecked to the original order/ approved pricing by the Cafeteria Site Manager. Furthermore, the Food Service Director will also review the invoices/pricing and sign off on the claim voucher sheet as approval for the Business Manager to pay the invoice. Audit Evidence: The Cafeteria Site Manager?s signature on the invoices & the Food Service Director?s signature on the claim voucher sheet. Anticipated Completion Date: Effective February 1, 2023
View Audit 44369
Alexander Youth Network
NC
Subrecipient Monitoring
To prevent further late reports, internal calendar notifications will be added to the Executive Director and Program Director?s calendars. All information needed for the quarterly reports will be collected by the 15th of the month so the report can be submitted on time by the end of the month it is ...
To prevent further late reports, internal calendar notifications will be added to the Executive Director and Program Director?s calendars. All information needed for the quarterly reports will be collected by the 15th of the month so the report can be submitted on time by the end of the month it is due. The reporting calendar will be created at the beginning of the grant period so all dates are reviewed ahead of time, so there is no mistake which reports are due when. The Organization?s anticipated completion date for the corrective action plan is February 2023.
View Audit 41644
Finding 48500 (2022-002)
Significant Deficiency 2022
Association of State Drinking Water Administrators
VA
Subrecipient Monitoring Reporting
Finding No. 2022-002: Timely Submission of Required Federal Reports - Significant Deficiency in Internal Control Over Compliance ? Assistance Listing No. 66.424 Recommendation We recommend ASDWA utilize a comprehensive checklist to ensure all required reports are prepared and submitted in a timely ...
Finding No. 2022-002: Timely Submission of Required Federal Reports - Significant Deficiency in Internal Control Over Compliance ? Assistance Listing No. 66.424 Recommendation We recommend ASDWA utilize a comprehensive checklist to ensure all required reports are prepared and submitted in a timely manner. At least two individuals should be tasked with responsibility for monitoring the due dates for all required submissions. Action Taken We are working to establish a more robust notification system for all staff concerning required reporting deadlines. While ASDWA has a very small staff size of just 6, additional training and back-up for various responsibilities is being developed to better ensure timely action for all required filings. The ASDWA Accounting Liaison and another ASDWA staff person will be tasked for monitoring the due dates for all required submissions. Contact Person Responsible for Corrective Action Alan Roberson, Executive Director aroberson@asdwa.org Expected Completion Date: This corrective action is in process and expected to be fully implemented by June 30, 2023.
View Audit 47010
Finding 48499 (2022-002)
Material Weakness 2022
Powder River Conservation District
WY
Questioned Costs Matching / Level of Effort / Earmarking
2022-002 Cost Sharing Requirements - Material Weakness i. Contact Person Responsible for Action: District Manager Anita Bartlett ii. Correction Action Planned: The PRCD will insure that district employees receive updated training for OMB requirements of federal grants. 1. Anticipated Completion Date...
2022-002 Cost Sharing Requirements - Material Weakness i. Contact Person Responsible for Action: District Manager Anita Bartlett ii. Correction Action Planned: The PRCD will insure that district employees receive updated training for OMB requirements of federal grants. 1. Anticipated Completion Date: December 31, 2023. iii. Correction Action Planned: The PRCD will insure to confirm the original source of all grant funding, so confusion does not occur when receiving federal grant funding from non-federal sources. 1. Anticipated Completion Date: December 31, 2023. iv. Correction Action Planned: The PRCD will also contact the US Fish and Wildlife Service/WY Game and Fish Department and the USDA-NRCS to discuss the federal-to-federal funding match that occurred within the Emergency Watershed Protection Program during the District's FY 2021-2022 to see what correction actions they agencies would like the District to take. The District will follow the recommendations of the federal agencies. 1. Anticipated Completion Date: June 30, 2023.
View Audit 47009 Questioned Costs: $1
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