Finding Text
Federal Program Information: Department of Health and Human Services AL # 93.498 Provider Relief Fund and American Rescue Plan Rural Distribution (the ?Program?) Activities Allowed or Unallowed and Allowable Costs/Cost Principles Criteria: Under the terms and conditions applicable for recipients of payments from funds appropriated in the Public Health and Social Services Emergency Fund for prover relief (?Relief Fund?) under Public Law 116-136, recipients of payments from the Relief Fund may use the payments to prevent, prepare for and respond to the coronavirus and that payments shall reimburse the recipient only for health care related expenses or lost revenues that are attributable to coronavirus. Condition: When conducting our audit procedures related to Activities Allowed or Unallowed and Allowable Costs/Cost Principles for the Program for the year ended June 30, 2022, we identified the total population of transactions and related expenditures and selected a sample of 40 transactions. For 9 out of the 40 transactions selected, no documentation supporting the expenditures, such as vendor invoices, was available. Additionally, for these 9 transactions, which aggregate to $7,589, no documentation was available to support that the expenditures were appropriately approved prior to purchase or payment in accordance with AABR?s policies and procedures and controls over such expenditures. Effect: The 9 transactions are not properly supported and therefore, it cannot be verified if the funds were used in accordance with the terms and conditions of the Relief Fund. Questioned Costs: $7,589 Context: There were a total of 520 transactions in the overall population, amounting to $332,118. Cause: The approved vendor invoices for the 9 expenditures were misfiled after payments were made to the vendors. Recommendation: We recommend that AABR enhance and reinforce its policies and procedures related to proper documentation and approval of purchases and vendor payments, ensuring that expenditures were made for the appropriate program and purpose. Views of responsible officials and planned corrective actions: See Auditee?s corrective action plan for view of responsible officials and planned corrective actions.