Corrective Action Plans

Finding 392116 (2023-001)

None 2023

NJ

Cash Management School Nutrition Programs Equipment & Real Property Management

The District will reduce net cash resources by investing in capital equiment where necessary and allocating direct cost overhead expenditures.

View Audit 302279

Finding 392109 (2023-002)

Material Weakness 2023

Belpre City School District

OH

Subrecipient Monitoring Allowable Costs / Cost Principles Material Weakness § 200.102 § 200.207

Finding Number: 2023-002 Planned Corrective Action: We are confident that our ESSER expenditures align with the allowable purposes and intents of the grant application that was submitted in the CCIP. We also stand by the integrity of our identification of expenses in total in the American Rescue Pla...

Finding Number: 2023-002 Planned Corrective Action: We are confident that our ESSER expenditures align with the allowable purposes and intents of the grant application that was submitted in the CCIP. We also stand by the integrity of our identification of expenses in total in the American Rescue Plan ESSER Federal Grant Program despite differences identified between grant years. The FER process and the reallocation of funds by grant year was confusing. However, as in the response above, we recognize the responsibility to adhere to the strict timelines was our responsibility. All ESSER funds have now been expended and we are confident they are allowable expenses per the guidelines provided. The Treasurer, Superintendent, and Federal Funds Coordinator agree to work more collaboratively to ensure our expenditures are within the grant timeframes prior to FER submissions. Anticipated Completion Date: 03/08/2024 Responsible Contact Person: Lance A. Erlwein, Treasurer

View Audit 302269

Finding 392105 (2023-002)

Material Weakness 2023

Healthreach Community Health Centers

ME

Reporting

Finding: 2023-002 Condition: Two of the three annual Federal Financial Reports (FFR) tested included certain amounts which were not supported by underlying accounting records. The reports were to be completed on the accrual basis of accounting; however, based on procedures performed, it was determi...

Finding: 2023-002 Condition: Two of the three annual Federal Financial Reports (FFR) tested included certain amounts which were not supported by underlying accounting records. The reports were to be completed on the accrual basis of accounting; however, based on procedures performed, it was determined the reports were completed on the cash basis of accounting. Individual(s) Responsible for Corrective Action: Donna Williams, Director of Finance Planned Corrective Action: HealthReach implemented a new accounting software program during 2023 that includes a grant management module. The Director of Finance will run reports for the individual grants to ensure proper reporting on the Federal Financial Reports includes expenses that have been incurred and paid but have not yet been drawn down. Anticipated Completion Date: This process will begin with the 2023 Federal Financial Reports (due in 2024).

View Audit 302258

Finding 392103 (2023-001)

None 2023

Healthreach Community Health Centers

ME

Subrecipient Monitoring Special Tests & Provisions

Finding: 2023-001 Condition: The Organization has not applied sliding fee discounts to patient charges consistent with its sliding fee discount program. Individual(s) Responsible for Corrective Action: Donna Williams, Director of Finance Planned Corrective Action: The Board of Directors approved ...

Finding: 2023-001 Condition: The Organization has not applied sliding fee discounts to patient charges consistent with its sliding fee discount program. Individual(s) Responsible for Corrective Action: Donna Williams, Director of Finance Planned Corrective Action: The Board of Directors approved revisions to the Sliding Fee Program which were implemented as of February 1, 2024. Services are now discounted to a flat dollar amount rather than being slid as a percentage of the charge which will mitigate the possibility of the wrong discount amount being applied to the patient charges. HealthReach currently performs internal audits twice a year on the sliding fee program. The frequency of the testing will be changed to quarterly. The number of claims audited will be increased from 10 to 25. Anticipated Completion Date: The Affordable Care Policy was presented to the Board of Directors and approved at the January 24, 2024, meeting. A copy of the new policy was provided to Berry Dunn during the audit. The quarterly reviews of 25 charges will begin in April 2024 for the first quarter of the year.

View Audit 302258

Finding 392102 (2023-001)

Significant Deficiency 2023

Child Nutrition, INC

VA

Subrecipient Monitoring Eligibility Internal Control / Segregation of Duties

Corrective Action Taken or Planned: Child Nutrition, Inc. is in contact with the Virginia Department of Health (VDH) awaiting official written notification of the requirement that the three visits per year take place within the fiscal year. Immediately, for the current fiscal year (FY2024), the Ex...

Corrective Action Taken or Planned: Child Nutrition, Inc. is in contact with the Virginia Department of Health (VDH) awaiting official written notification of the requirement that the three visits per year take place within the fiscal year. Immediately, for the current fiscal year (FY2024), the Executive Director analyzed the Review History Report for all active providers to ensure compliance within the current fiscal year. The Executive Director drafted and finalized Reports Required to ensure Monitor Compliance within Fiscal Year (October – September) on March 11, 2024 and trained all Organization staff on March 14, 2024. Reports Required to ensure Monitor Compliance within Fiscal Year (October – September) • Review History Report: Executive Director and Field Specialist Manager are to review quarterly and communicate with Field Specialist if there are any discrepancies or required action. Field Specialists are required to run report for their case load and review quarterly. • Provider Due Reviews: Executive Director and Field Specialist Manager are to review monthly and communicate with Field Specialist if there are any discrepancies or required action. Field Specialists are required to run report for their case load and review monthly • Providers Not Trained: Executive Director and Field Specialist Manager are to review monthly and communicate with Field Specialist if there are any discrepancies or required action. Field Specialists are required to run report for their case load and review monthly • Sponsor Review Worksheet – Past Review History Executive Director and Program Manager will review the past review history on the Sponsor Review Worksheet as reports are received and entered into Minute Menu. The Program Manager will update Review# in Minute Menu. The Executive Director will edit next review due date as necessary. Name of Contact Person: Elizabeth Wittusen, Executive Director Phone Number of Contact Person: (540) 347-3767 Projected Completion Date: March 2024

View Audit 302252

Finding 392101 (2023-001)

Significant Deficiency 2023

Winslow Unified School District No. 1

AZ

Questioned Costs Cash Management Reporting

FINDINGS—FEDERAL AWARDS 2023-001: Reporting Type of Finding: Noncompliance, significant deficiency Condition/Context: The District overclaimed meals served by 16 lunches, resulting in an overpayment of $71. Action planned in response to finding: The District will evaluate its internal control proced...

FINDINGS—FEDERAL AWARDS 2023-001: Reporting Type of Finding: Noncompliance, significant deficiency Condition/Context: The District overclaimed meals served by 16 lunches, resulting in an overpayment of $71. Action planned in response to finding: The District will evaluate its internal control procedures over the preparation of meal reimbursement claims to eliminate clerical errors to ensure that the meals claimed to the Arizona Department of Education are accurately reported. Planned completion date for corrective action plan: For the period ending June 30, 2024. Name of the contact person responsible for corrective action: Casey Hancock, Business Manager

View Audit 302249 Questioned Costs: $1

Finding 392097 (2023-003)

None 2023

Henry-Stark Counties Special Education District No. 801

IL

Allowable Costs / Cost Principles § 200.403 § 200.413

Condition - The Special Education District prepared, and the cognizant agency approved, a grant budget that included $637,216 of salaries for learning loss, summer enrichment and after school programs (run by member districts). The Special Education District claimed grant expenditures for payments ...

Condition - The Special Education District prepared, and the cognizant agency approved, a grant budget that included $637,216 of salaries for learning loss, summer enrichment and after school programs (run by member districts). The Special Education District claimed grant expenditures for payments to member districts as salaries. Plan - Management will ensure compliance with all aspects of the program in the future. Anticipated Date of Completion - July 1, 2024. Name of Contact Person - Greg Wetheim, Director. Management Response - Management does not agree with this finding. Management reached out to the cognizant agency which provided the following response - "The ESSER III Cooperative grant was state set-aside funds that were originally awarded to ISBE. ISBE determined that to meet the stipulations of Learning Loss-Summer Enrichment-After School Program reservations, the most efficient way to reach the maximum number of students would be through the cooperatives providing for their member districts. Henry-Stark County Special Education District met those requirements and fulfilled their financial obligations by providing evidence-based activities through their member districts"

View Audit 302239

Finding 392095 (2023-002)

Material Weakness 2023

Henry-Stark Counties Special Education District No. 801

IL

Cash Management Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303

Condition - The Special Education District claimed grant expenditures which were not specifically included in the grant budget as approved by the cognizant agency (Illinois State Board of Education). The Special Education District's approved budget included wages, however the grant expenditures cla...

Condition - The Special Education District claimed grant expenditures which were not specifically included in the grant budget as approved by the cognizant agency (Illinois State Board of Education). The Special Education District's approved budget included wages, however the grant expenditures claimed were for payments/reimbursements to member districts. Plan - Management will review internal controlls to ensure that the District is in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Anticipated Date of Completion - July 1, 2024. Name of Contact Person - Greg Wetheim, Director. Managment Resonse - Management does not agree with this finding. Management reached out to the cognizant agency which provided the following response - "The ESSER III Cooperative grant was state set-aside funds that were originally awarded to ISBE. ISBE determined that to meet the stipulations of Learning Loss-Summer Enrichment-After School Program reservations, the most efficient way to reach the maximum number of students would be through the cooperatives providing for their member districts. Henry-Stark County Special Education District met those requirements and fulfilled their financial obligations by providing evidence-based activities through their member districts"

View Audit 302239

Finding 392092 (2023-005)

Significant Deficiency 2023

Housing Authority of Prince George's County

MD

Questioned Costs Special Tests & Provisions Significant Deficiency

Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct...

Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HAPGC will implement policies and procedures and controls to validate landlord and or participant compliance with the timely correction of HQS deficiencies. HAPGC will abate HAP for HQS fails in accordance with the regulations. Name(s) of the contact person(s) responsible for corrective action: Jessica Anderson-Preston Planned completion date for corrective action plan: September 30, 2024.

View Audit 302221 Questioned Costs: $1

Finding 392090 (2023-004)

Significant Deficiency 2023

Housing Authority of Prince George's County

MD

HUD Housing Programs Special Tests & Provisions Significant Deficiency

Recommendation: We recommend the Authority review their process and internal controls for rent reasonableness to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in res...

Recommendation: We recommend the Authority review their process and internal controls for rent reasonableness to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HAPGC will acquire and implement a rent reasonableness software system that will assist in the proper application and documentation of rent reasonableness requirements. Name(s) of the contact person(s) responsible for corrective action: Jessica Anderson-Preston Planned completion date for corrective action plan: July 31, 2024

View Audit 302221

Finding 392088 (2023-003)

Significant Deficiency 2023

Housing Authority of Prince George's County

MD

HUD Housing Programs Eligibility Significant Deficiency

Recommendation: We recommend the Authority review their process and internal controls for new tenants to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response t...

Recommendation: We recommend the Authority review their process and internal controls for new tenants to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Under the leadership of the newly appointed Executive Director, HAPGC will develop and implement to internal control policies to ensure waiting list selection notices are properly documented in client files, and voucher forms and HAP contracts are appropriately executed. Additional efforts will be placed on increasing the number internal quality control reviews performed of re-examination transactions to ensure adherence to the above listed compliance items. Name(s) of the contact person(s) responsible for corrective action: Jessica Anderson-Preston Planned completion date for corrective action plan: November 30, 2024.

View Audit 302221

Finding 392086 (2023-002)

Significant Deficiency 2023

Housing Authority of Prince George's County

MD

Questioned Costs HUD Housing Programs Eligibility

Recommendation: We recommend the Authority review their process and internal controls over eligibility to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response t...

Recommendation: We recommend the Authority review their process and internal controls over eligibility to ensure compliance with HUD requirements and their administrative plan. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Under the leadership of the newly appointed Executive Director, HAPGC will assess the overall operations of the Housing Choice Voucher Program. The assessment will include the following: a review of the overall effectiveness of the current voucher department management, a review and comprehensive update of the Administrative Plan; comprehensive staff training on the proper implementation and correct calculation and documentation of HUD program eligibility requirements including but not limited to income, assets, and expenses related to deductions from annual income and other factors that affect the determination of adjusted income. HAPGC will also implement policies to ensure the timely completion of annual re-examinations, and the proper retainage of supporting documentation for re-examination actions. Additional efforts will be placed on increasing the number internal quality control reviews performed of re-examination transactions to ensure adherence to the above listed compliance items. Efforts will also be place on increasing staffing levels and decreasing the amount of time required to fill vacant positions. Name(s) of the contact person(s) responsible for corrective action: Jessica Anderson-Preston Planned completion date for corrective action plan: November 30, 2024.

View Audit 302221 Questioned Costs: $1

Finding 392083 (2023-004)

Material Weakness 2023

Lss Housing Jamestown, Inc.

ND

Allowable Costs / Cost Principles Eligibility Special Tests & Provisions § 200.334

US Department of Housing and Urban Development Federal Financial Assistance Listing #14.157 Supportive Housing for the Elderly (Section 202) Finding Summary: As a result of management transition, supporting documentation for expense transactions and tenant eligibility were destroyed and were unable ...

US Department of Housing and Urban Development Federal Financial Assistance Listing #14.157 Supportive Housing for the Elderly (Section 202) Finding Summary: As a result of management transition, supporting documentation for expense transactions and tenant eligibility were destroyed and were unable to be recreated. The organization was lacking appropriate internal controls to ensure records were retained for the required period of time. Responsible Individual: Dawn Helmowski, Finance Director Corrective Action Plan: Subsequent to the audit period under review, the affiliated entity of Luther Social Services of North Dakota has been replaced with Beyond Shelter, Inc. Upon this change, the new LSS Jamestown Housing, Inc. Board of Directors, implemented a Document Retention and Destruction Policy that includes retention or required documents for the required time periods that will ensure documents are retained. This policy was put into place on April 19, 2023. Anticipated Completion Date: April 2023

View Audit 302214

Finding 392077 (2023-001)

None 2023

Mount St. Mary's Housing Development Fund Company, Inc.

NY

HUD Housing Programs Matching / Level of Effort / Earmarking

Oversight agency for audit: U.S. Department of Housing and Urban Development Mount St. Mary's Housing Development Fund Company, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: EFPR Group, CPA...

Oversight agency for audit: U.S. Department of Housing and Urban Development Mount St. Mary's Housing Development Fund Company, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: EFPR Group, CPAs, PLLC 6390 Main Street, Suite 200 Williamsville, NY 14221 Audit period: December 31, 2023 The finding from the December 31, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Section I of the schedule, Summary of Auditors’ Results, does not include findings and is not addressed. (A) Findings - Financial Statement Audit None (B) Findings - Federal Award Programs Audits U.S. Department of Housing and Urban Development (1) Finding 2023-001: Section 202 Capital Advance Funding and Project Rental Assistance Contract, Assistance Listing Number 14.157 (a) Recommendation: The Company should collect the balance due as soon as possible. (b) Action Taken: In March 2024, the Company obtained the final payment to repay the $11,700 of past due receivables. Management has established a new report to monitor the shared expenses on a monthly basis and ensure timely payment of shared expenses. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call James Lonergan at 716-847-1635. Sincerely yours, _____________________________ James Lonergan, Executive Director

View Audit 302207

Finding 392072 (2023-003)

Significant Deficiency 2023

Port Washington Saukville School District

WI

Procurement, Suspension & Debarment § 200.214

2023-003 Child Nutrition Cluster – Assistance Listing No. 10.553 and 10.555 Recommendation: We recommend the District design controls to ensure an adequate documentation of control and review of potential contractors to determine they are not suspended or debarred is retained for all applicable vend...

2023-003 Child Nutrition Cluster – Assistance Listing No. 10.553 and 10.555 Recommendation: We recommend the District design controls to ensure an adequate documentation of control and review of potential contractors to determine they are not suspended or debarred is retained for all applicable vendor relationships. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We will review vendor suspension and debarment evaluation policies and purchasing policies and implement polices and controls to ensure that District policies and controls comply with Uniform Guidance requirements. Name(s) of the contact person(s) responsible for corrective action: Brenda Arnett Planned completion date for corrective action plan: June 30, 2024

View Audit 302204

Finding 392071 (2023-002)

Significant Deficiency 2023

Port Washington Saukville School District

WI

Procurement, Suspension & Debarment § 200.318

2023-002 Child Nutrition Cluster – Assistance Listing No. 10.553 and 10.555 Recommendation: It is recommend the District should review and update as necessary the procurement policies to ensure they fully comply with Uniform Guidance and any other applicable requirements. The District should design...

2023-002 Child Nutrition Cluster – Assistance Listing No. 10.553 and 10.555 Recommendation: It is recommend the District should review and update as necessary the procurement policies to ensure they fully comply with Uniform Guidance and any other applicable requirements. The District should design and implement control process to ensure grant transactions comply with Uniform Guidance requirements and proper documentation is maintained. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We will review procurement and purchasing policies and implement polices and controls to ensure that District policies and controls comply with Uniform Guidance requirements. Name(s) of the contact person(s) responsible for corrective action: Brenda Arnett Planned completion date for corrective action plan: June 30, 2024

View Audit 302204

Finding 392070 (2023-002)

Significant Deficiency 2023

Sanders Unified School District No. 18

AZ

Internal Control / Segregation of Duties Special Tests & Provisions Significant Deficiency

Program: Impact Aid Federal Assistance Listing Number: 84.041 Federal Agency: U.S. Department of Education Questioned Costs: N/A Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control Compliance Requirement: N. Special Tests and Provisions Condition/Context: Wage c...

Program: Impact Aid Federal Assistance Listing Number: 84.041 Federal Agency: U.S. Department of Education Questioned Costs: N/A Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control Compliance Requirement: N. Special Tests and Provisions Condition/Context: Wage certificates were not maintained for construction projects exceeding $2,000 or other minor remodeling projects during the current year. Documentation was not maintained to support contracts included the proper wage rate clauses. Criteria: According to Federal guidelines, §7007 construction funds, as well as any §7002 or §7003(b) funds expended for construction or minor remodeling, are subject to Wage Rate Requirements (20 USC 1232b). Corrective Action: The District will ensure the proper wage rate language is included in all contracts for construction and minor remodeling projects exceeding $2,000. In addition, wage rate certifications will be received when necessary and reviewed to ensure they adhere to wage rate requirements. Planned completion date for corrective action plan: For the period ending June 30, 2024. Name of the contact person responsible for corrective action: Barbara Baca, Business Manage

View Audit 302194

Finding 392069 (2023-001)

Significant Deficiency 2023

Sanders Unified School District No. 18

AZ

Questioned Costs Equipment & Real Property Management Internal Control / Segregation of Duties

2023-001 EQUIPMENT AND REAL PROPERTY MANAGEMENT Program: Education Stabilization Fund – ESSER III Federal Assistance Listing Number: 84.425U Federal Agency: U.S. Department of Education Pass-Through Agency: Arizona Department of Education Grantor Number: 21FESIII-111119-01A Questioned Costs: $16,552...

2023-001 EQUIPMENT AND REAL PROPERTY MANAGEMENT Program: Education Stabilization Fund – ESSER III Federal Assistance Listing Number: 84.425U Federal Agency: U.S. Department of Education Pass-Through Agency: Arizona Department of Education Grantor Number: 21FESIII-111119-01A Questioned Costs: $16,552.20 Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control Compliance Requirement: F. Equipment and Real Property Management Condition/Context: During our testing of equipment assets, it was noted that one asset was not authorized by the SEA prior to the purchase being made. Corrective Action: The District will ensure all real property and equipment purchases are approved by the SEA before purchase. Planned completion date for corrective action plan: For the period ending June 30, 2024. Name of the contact person responsible for corrective action: Barbara Baca, Business Manager

View Audit 302194 Questioned Costs: $1

Finding 392068 (2023-001)

Significant Deficiency 2023

Center for Workforce Inclusion, Inc.

MD

Cash Management Reporting

For the year ended June 30, 2023 closing, CWI transitioned to newaccounting software. As part of the transition, we discovered an additional reconciling item after thefourth quarter financial information was submitted. We have modified our reconciliation proceduresfor the closing. Given our prior au...

For the year ended June 30, 2023 closing, CWI transitioned to newaccounting software. As part of the transition, we discovered an additional reconciling item after thefourth quarter financial information was submitted. We have modified our reconciliation proceduresfor the closing. Given our prior audit reports since the year ended June 30, 2015, did not have anyfindings, we believe this is an isolated incident resulting from the accounting software transition.

View Audit 302192

Finding 392067 (2023-004)

Material Weakness 2023

Putnam County Commission

WV

Questioned Costs Allowable Costs / Cost Principles Cash Management § 200.404

Finding # 2023-004 Title of Finding Allowable Costs/Costs Principles Contact Person Jeremy Young Anticipated Completion Date 06/30/2024 Corrective Action planned to be taken: The County Commission will seek reimbursement for the amounts paid in excess of contractually stipulated prices direc...

Finding # 2023-004 Title of Finding Allowable Costs/Costs Principles Contact Person Jeremy Young Anticipated Completion Date 06/30/2024 Corrective Action planned to be taken: The County Commission will seek reimbursement for the amounts paid in excess of contractually stipulated prices directly from the vendor.

View Audit 302190 Questioned Costs: $1

Finding 392056 (2023-002)

None 2023

Sioux Central Csd

IA

We will update our written policies to include the required written policies under Uniform Guidance.

View Audit 302188

Finding 392055 (2023-001)

Significant Deficiency 2023

Food Gatherers, Inc.

MI

School Nutrition Programs Equipment & Real Property Management

Management has identified the incidents where an agency signature was not obtained upon two deliveries of USDA foods to that agency. Management has verified that the deliveries of USDA foods to that agency were legitimate deliveries in accordance the Compliance Requirements for the Emergency Food A...

Management has identified the incidents where an agency signature was not obtained upon two deliveries of USDA foods to that agency. Management has verified that the deliveries of USDA foods to that agency were legitimate deliveries in accordance the Compliance Requirements for the Emergency Food Assistance Program. Management believes that enhanced training and supervision will improve the application of management's documented controls that require agency signatures be obtained upon delivery of USDA foods to partnering agencies.

View Audit 302186

Finding 392050 (2023-005)

Significant Deficiency 2023

Belcourt Public School District #7

ND

2023-005 MATERIAL WEAKNESS – Idea Part B Funds Condition: District expenditures made with state and local funds fell below the level of those expenditures for the preceding year. Contact Person: Duane Poitra, Business Manager Corrective Action Plan: District will monitor state and local funding towa...

2023-005 MATERIAL WEAKNESS – Idea Part B Funds Condition: District expenditures made with state and local funds fell below the level of those expenditures for the preceding year. Contact Person: Duane Poitra, Business Manager Corrective Action Plan: District will monitor state and local funding towards special education expenditures to ensure annual compliance with the audit standard of Maintenance of Effort requirements pertaining to Special Education. Anticipated Completion Date: April 1, 2024

View Audit 302180

Finding 392047 (2023-004)

Significant Deficiency 2023

Belcourt Public School District #7

ND

Subrecipient Monitoring Equipment & Real Property Management Procurement, Suspension & Debarment

2023-004 MATERIAL WEAKNESS – Equipment/Real Property Management Condition: The District did not obtain prior approval for equipment acquisition. In addition, the approval received was for less than the expenditures incurred. Contact Person: Duane Poitra, Business Manager Corrective Action Plan: The ...

2023-004 MATERIAL WEAKNESS – Equipment/Real Property Management Condition: The District did not obtain prior approval for equipment acquisition. In addition, the approval received was for less than the expenditures incurred. Contact Person: Duane Poitra, Business Manager Corrective Action Plan: The purchasing agent acquired verification that American Rescue Plan – Elementary and Secondary School Emergency Relief (ESSER III) may be used for IDEA B allowable special education purchases. Moving forward, prior approval will be acquired by District purchasing agents on the ND DPI Capital Expenditure Prior Approval For Use of Federal Funding form before capital purchase is made using federal funding. Anticipated Completion Date: April 1, 2024

View Audit 302180

Finding 392044 (2023-003)

Material Weakness 2023

Belcourt Public School District #7

ND

Special Tests & Provisions

2023-003 MATERIAL WEAKNESS – SPECIAL TESTS AND PROVISIONS Condition: The District did not provide the wage rate clauses to contractors. In addition, the District did not obtain from contractors the certified payroll registers, nor did they perform testing to ensure contractors were paying the prevai...

2023-003 MATERIAL WEAKNESS – SPECIAL TESTS AND PROVISIONS Condition: The District did not provide the wage rate clauses to contractors. In addition, the District did not obtain from contractors the certified payroll registers, nor did they perform testing to ensure contractors were paying the prevailing wage rates. Contact Person: Duane Poitra, Business Manager Corrective Action Plan: The contractor indicated that he would not be using payroll in this particular contract, but rather work would be performed by independent contractors. It was not understood by the District that the contractor would be required to provide weekly certified payroll reports indicating that no payroll occurred during the weekly payroll reporting period. Contractors awarded future construction project contracts applicable to payroll reporting will be required to provide weekly certified payroll reports to the Belcourt School District. Anticipated Completion Date: Fiscal Year 2023-2024

View Audit 302180

Corrective Action Plans

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