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Corrective Action Plans

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Finding 33756 (2022-006)
Material Weakness 2022
Clay Community Schools
IN
Internal Control / Segregation of Duties Subrecipient Monitoring Eligibility § 200.303
FINDING 2022-006 Contact Person Responsible for Corrective Action: John Szabo, Director of Business Affairs Contact Phone Number: 812-443-4461 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Real time reporting will be compiled by the Data Management...
FINDING 2022-006 Contact Person Responsible for Corrective Action: John Szabo, Director of Business Affairs Contact Phone Number: 812-443-4461 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Real time reporting will be compiled by the Data Management Specialist (currently Stephanie Jackson) and will be reviewed by the Title I Grant Coordinator (currently Tim Rayle). Annual Financial reports will be compiled by the Director of Business Affairs (currently John Szabo), and prior to submission those reports will be reviewed by the Title I Grant Coordinator. Anticipated Completion Date: July 2023
View Audit 29668
Saint Luke's Memorial Hospital, Inc.
PR
Subrecipient Monitoring Reporting
Finding No. 2022-001 Reporting Name (s) of the Contact Person (s) Responsible for Corrective Action Carlos M. Valentin Borges - Finance Director Condition Found As a result of our audit procedures, we noted one instance in which the Organization reported the use of funds to the federal grantor after...
Finding No. 2022-001 Reporting Name (s) of the Contact Person (s) Responsible for Corrective Action Carlos M. Valentin Borges - Finance Director Condition Found As a result of our audit procedures, we noted one instance in which the Organization reported the use of funds to the federal grantor after the required timeframe limit as follows: Fund Required DateReported Date Past Due Days Coronavirus State and Local Fiscal Recovery Funds (Worker Reliefe Program) 3/16/2022 3/22/2023 371 Company Response The Organization agrees with the finding. Corrective Action Plan At Saint Luke?s Memorial Hospital, Inc. we?ve been very careful regarding the monthly required reporting. However, due to the fact is the first time the Organization receives such funds and due to the learning process, we incurred in an involuntary mistake in report submission. Action was taken regarding personnel orientation as well as calendars setup for future reporting. Anticipated Completion Date Already implemented. __________________________ Carlos Valentin, MBA Finance Director
View Audit 29539
Finding 33737 (2022-004)
Significant Deficiency 2022
Crete Public Schools No 2
NE
Questioned Costs Subrecipient Monitoring
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance and Superintendent will work with the Director of Federal Programs to ensure compliance monitoring is in place wh...
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance and Superintendent will work with the Director of Federal Programs to ensure compliance monitoring is in place when using federal funds for construction related projects.
View Audit 32710 Questioned Costs: $1
Finding 33726 (2022-002)
Material Weakness 2022
Boys & Girls Clubs of the Lewis Clark Valley, Inc.
ID
Subrecipient Monitoring Internal Control / Segregation of Duties
Individuals Responsible for Corrective Action Plan: Corey Crownhart, BGCA ID ? Alliance Director Corrective Action: The Alliance Director has drafted and recommended the Board of Directors for the Idaho Alliance of Boys & Girls Clubs to adopt a Subrecipient Monitoring Policy. This policy would in...
Individuals Responsible for Corrective Action Plan: Corey Crownhart, BGCA ID ? Alliance Director Corrective Action: The Alliance Director has drafted and recommended the Board of Directors for the Idaho Alliance of Boys & Girls Clubs to adopt a Subrecipient Monitoring Policy. This policy would include: 1) Assessing risk associated with each sub-recipient based on factors such as financial stability, program complexity, and past performance, 2) Developing a monitoring plan for each sub-recipient, outlining the scope, frequency, and objectives of monitoring activities, 3) Clarifying to sub-recipients the records to be maintained and submitted as part of monitoring activities, and 4) Codifying the responsibilities of the Alliance to report monitoring findings to the sub-recipient and Board of Directors. The Subrecipient Monitoring Policy will be reviewed at the next Alliance Board Meeting scheduled for November 9th, 2023. Anticipated Completion Date: January 1, 2024
View Audit 30972
Finding 33720 (2022-003)
Material Weakness 2022
City of Jurupa Valley
CA
Subrecipient Monitoring Material Weakness Reporting § 200.329
Finding Number 2022-003 Federal Agency: U.S. Department of Housing and Urban Development Federal Financial Assistance Listing: 14.218 Program Name: CDBG Entitlement Grants Cluster Compliance Requirement: Reporting Type of Finding: Material Weakness in Internal Control over Compliance, Instance of N...
Finding Number 2022-003 Federal Agency: U.S. Department of Housing and Urban Development Federal Financial Assistance Listing: 14.218 Program Name: CDBG Entitlement Grants Cluster Compliance Requirement: Reporting Type of Finding: Material Weakness in Internal Control over Compliance, Instance of Non-compliance Criteria: 2 CFR 200.329(b) requires that reports submitted to the federal awarding agency include all activity of the reporting period, are supported by applicable accounting or performance records, and are fairly presented in accordance with program requirements. For direct recipients of grants or cooperative agreements who make first-tier subawards of $30,000 or more are required to register in the Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting System (FSRS) and report subaward date through FSRS. The City must report the following items: ? All subaward obligations/modifications that have been reported ? Subaward date ? Subrecipient DUNS number ? Amount of subaward ? Subaward obligation/action date ? Date of report submission ? Subaward number Condition: FFATA reporting was not completed through FSRS. Cause: The City?s control did not ensure the FFATA reporting was completed in accordance with governing requirements. Effect: Information was not reported to the federal awarding agency. Questioned Costs: None reported. Context/Sampling: The entire population of one subrecipient who received in excess of $30,000 was selected for testing. Repeat Finding from Prior Year: No Recommendation: Eide Bailly recommends the City enhance internal controls to ensure FFATA reporting is prepared in accordance with program requirements. Responsible Individuals: Amy Sells, Senior Management Analyst Consuelo Cardenas, Administrative Services Director Corrective Action Plan: The City requires subrecipients to provide the details necessary for subaward reporting as part of the agreement process. The City will assign designated staff member(s) to complete FFATA reporting for subawards that meet the reporting criteria. City staff will review each subaward $30,000 or greater approved by City Council and will coordinate with the assigned designated staff member(s) assigned to monitor and ensure that FFATA reporting is completed. Anticipated Completion Date: June 30, 2023.
View Audit 36352
Finding 33704 (2022-003)
Significant Deficiency 2022
Cosumnes Community Services District
CA
Subrecipient Monitoring Reporting Significant Deficiency
Finding 2022-003 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Reporting Condition: The Project and Expenditure Reports were not filed. Recommendation: We reco...
Finding 2022-003 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Reporting Condition: The Project and Expenditure Reports were not filed. Recommendation: We recommend the District file the initial Project and Expenditures Report for the period covering March 3, 2021 to March 31,2022 as soon as possible. Subsequent annual reports should be filed by the April 30, 2023 deadline. Management Response and Corrective Action Plan: The District has confirmed with the City of Elk Grove that as the main recipient of the grant, the City has filed the project and expenditure reports with the Treasury Department. In addition to what has already been report, the District will establish the proper authority to report the project and expenditure reports to the Treasury Department for period covering March 3, 2021 to March 31, 2022. The District will ensure that going forward projects and expenditures are reported in accordance with the schedule set forth by the guidance issued by the Treasury.
View Audit 35580
Finding 33695 (2022-001)
Significant Deficiency 2022
City of Rancho Palos Verdes
CA
Procurement, Suspension & Debarment Subrecipient Monitoring Significant Deficiency
CORRECTIVE ACTION PLAN City of Rancho Palos Verdes respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021, to June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbere...
CORRECTIVE ACTION PLAN City of Rancho Palos Verdes respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021, to June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT There are no financial statement findings. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department of Labor 2022-001 Corona Virus State and Local Recovery Funds? Assistance Listing No. 21.027 Recommendation: We recommend the City implement procedures to ensure that documentation of the verification process for suspension and debarment is maintained to support the City's internal control over compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The City is already reviewing this matter and will expedite the appropriate updates to the City's procedures by ensuring that the specific documentation of the verification process for suspension and debarment is maintaned. Name(s) of the contact person(s) responsible for corrective action: Vina Ramos, Deputy Director of Finance Planned completion date for corrective action plan: June 30, 2023
View Audit 32979
Finding 33671 (2022-010)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring
Recommendation: We recommend that the agency review its procedures for monitoring of annual audits for subrecipients. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reports will be generated at calendar year end ...
Recommendation: We recommend that the agency review its procedures for monitoring of annual audits for subrecipients. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reports will be generated at calendar year end and sent to PA to generate audit letters. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Michael Neth Planned completion date for corrective action plan: March 2023
View Audit 33298
Finding 33670 (2022-009)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring § 200.331
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is...
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM will revise award letters to encompass all required information. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Chris Noe Planned completion date for corrective action plan: December 2023
View Audit 33298
Finding 33669 (2022-008)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring Reporting
Recommendation: We recommend that the agency implement controls to ensure routine access to FSRS and to save completed reports to a secondary location. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM currentl...
Recommendation: We recommend that the agency implement controls to ensure routine access to FSRS and to save completed reports to a secondary location. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM currently has an open ticket with FSRS to have Amy McGonigle?s email address updated. We are investigating levels of access so that the Grants Manager can view all data submitted. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Michael Neth Planned completion date for corrective action plan: December 2023
View Audit 33298
Finding 33665 (2022-007)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring Reporting § 200.303
Recommendation: We recommend that KDCF and KHRC implement a process that includes ensuring the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA re...
Recommendation: We recommend that KDCF and KHRC implement a process that includes ensuring the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA reporting process to ensure timely submission of subawards for all subrecipient agreements. KDCF will update FFATA reporting procedures to include transfers of federal fund to other state agencies and any subawards to other organizations. Staff will be designated to make sure FFATA reporting deadlines are met going forward to avoid future audit findings. KDCF has posted for a new position in the Office of Grants and Contracts that will be responsible to assuring all FFATA reporting is completed timely. Name(s) of the contact person(s) responsible for corrective action: Brian Carlgren, Deputy Director of Fiscal Services Laura Lewien, Post Award Manager Planned completion date for corrective action plan: April 2023
View Audit 33298
Finding 33663 (2022-004)
Significant Deficiency 2022
State of Kansas
KS
Reporting Subrecipient Monitoring Matching / Level of Effort / Earmarking § 200.303
Recommendation: We recommend that KDCF implement a process that includes tracking the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA reporting...
Recommendation: We recommend that KDCF implement a process that includes tracking the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA reporting process to ensure timely submission of subawards for all subrecipient agreements. KDCF will update FFATA reporting procedures to include transfers of federal fund to other state agencies and any subawards to other organizations. Staff will be designated to make sure FFATA reporting deadlines are met going forward to avoid future audit findings. KDCF has posted for a new position in the Office of Grants and Contracts that will be responsible to assuring all FFATA reporting is completed timely. Name(s) of the contact person(s) responsible for corrective action: Brian Carlgren, Deputy Director of Fiscal Services Laura Lewien, Post Award Manager Planned completion date for corrective action plan: April 2023
View Audit 33298
Finding 33658 (2022-014)
Significant Deficiency 2022
State of Kansas
KS
Subrecipient Monitoring Procurement, Suspension & Debarment § 200.303 § 200.331
Recommendation: We recommend the agency obtain certifications from vendor stating their organization is not suspended, debarred, or otherwise excluded from participation in federal assistance programs or document the procedures performed to verify the vendor is not identified as suspended or debarre...
Recommendation: We recommend the agency obtain certifications from vendor stating their organization is not suspended, debarred, or otherwise excluded from participation in federal assistance programs or document the procedures performed to verify the vendor is not identified as suspended or debarred on SAM. We recommend that the agency have proper procedures in place to ensure that all contractual documentation is maintained and able to be located. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDHE is in the process of implementing a new contract system which will include steps for verifying suspension and debarment status for all contracts and sub-recipient agreements which KDHE is a party to. Name(s) of the contact person(s) responsible for corrective action: Kelly Chilson Planned completion date for corrective action plan: July 1, 2023
View Audit 33298
Finding 33657 (2022-013)
Material Weakness 2022
State of Kansas
KS
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
Recommendation: We recommend the agency obtain certifications from vendor stating their organization is not suspended, debarred, or otherwise excluded from participation in federal assistance programs or document the procedures performed to verify the vendor is not identified as suspended or debarre...
Recommendation: We recommend the agency obtain certifications from vendor stating their organization is not suspended, debarred, or otherwise excluded from participation in federal assistance programs or document the procedures performed to verify the vendor is not identified as suspended or debarred on SAM. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDHE will ensure that all contractual agreements developed in house have either a certification from the contractor or reflect verification in the System for Award Management for suspension and/or debarment. KDHE will make the Department of Administration aware of this finding and request their cooperation in implementing procedures for those contracts approved by their office but cannot guarantee that they will comply with the request. Name(s) of the contact person(s) responsible for corrective action: Kelly Chilson Planned completion date for corrective action plan: May 2023
View Audit 33298
Finding 33656 (2022-012)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring § 200.303 § 200.331
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is...
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The sub-recipient expenditures in question were funds distributed to support COVID-19 Staffing & Infrastructure, Expanded Infrastructure, Care Resource Coordination and Expanded Testing. The critical need to get the funds paid out quickly for support at the height of the pandemic resulted in an alternative document being used as the Subaward agreement instead of the established Sub-Recipient Agreement which contains the required information. KDHE has since developed an alternative document that can be used on an exception basis that will facilitate a faster payment process in the event that a future Public Health Emergency or other situation would require that Subawards be made that due to time constraints cannot follow the established Sub-Recipient Agreement process. The alternative document contains the required information. Name(s) of the contact person(s) responsible for corrective action: Kelly Chilson Planned completion date for corrective action plan: April 1, 2023
View Audit 33298
Finding 33643 (2022-006)
Significant Deficiency 2022
State of Kansas
KS
Procurement, Suspension & Debarment Subrecipient Monitoring
Recommendation: We recommend management document when vendors are checked and verified for suspension and debarment requirements and for this to occur for all vendors. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to findin...
Recommendation: We recommend management document when vendors are checked and verified for suspension and debarment requirements and for this to occur for all vendors. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Kansas Department of Commerce will formalize a policy consistent with 31 CFR section 19.300 to ensure that prior to entering into subawards and contracts with award funds, a determination will be made that any subrecipients and contractors are not suspended, debarred or otherwise excluded. This policy will include implementation of a checklist indicating the date when suspension and debarment requirements were checked and verified. Name(s) of the contact person(s) responsible for corrective action: Sherry Rentfro Planned completion date for corrective action plan: June 30, 2023
View Audit 33298
American Bureau of Shipping
TX
Subrecipient Monitoring § 200.332 § 200.501 § 200.521
Finding 2022-001 ? Subrecipient Monitoring Cluster: Research and Development Agency: Department of Commerce and Department of Health and Human Services Award Names: Standards/Guidance for Rapid Qualification of Metal-Based Additive Manufacturing and Development and Testing a Field-based Hazard/Near-...
Finding 2022-001 ? Subrecipient Monitoring Cluster: Research and Development Agency: Department of Commerce and Department of Health and Human Services Award Names: Standards/Guidance for Rapid Qualification of Metal-Based Additive Manufacturing and Development and Testing a Field-based Hazard/Near-Miss Sharing System for Commercial Fishing Vessels Award Numbers: 70NANB21H038 and U01OH012288 Assistance Listing Title: Measurement and Engineering Research and Standards and Occupational Safety and Health Program Assistance Listing Number: 11.609 and 93.262 Award Year: FY 2022 To ensure American Bureau of Shipping (ABS) is in compliance with 2 CFR 200.332(d) and 2 CFR 200.332(f), ABS will obtain and review annual Uniform Guidance reports or annual audited financial statements (if the entity was not subject to a Uniform Guidance audit) of all subrecipients. ABS has revised its Contracted Research and Development Process Instruction for subrecipient monitoring. The process instruction is supplemented by a subrecipient monitoring form and check sheet. The annual subrecipient monitoring form and check sheet outline the necessary steps to document and interpret the review of Uniform Guidance reports or financial reports. The annual review will be completed within two months of the grant date anniversary. The contracts administrator and project manager will provide two-step verification by reviewing, dating, and signing both the subrecipient monitoring form and check sheet to document their understanding of the type of opinion(s) expressed, findings associated with their awards, document their review, and assess whether there is any change in the initial risk assessment and subsequent monitoring need of each subrecipient. The annual reviews commenced in July 2023.
View Audit 35586
American Bureau of Shipping
TX
Subrecipient Monitoring Eligibility Matching / Level of Effort / Earmarking § 200.303
Finding 2022-002 ? Budget to Actual Analysis Cluster: Research and Development Supporting Agency: Department of Health and Human Services and Department of Energy Award Names: Development and Testing a Field-based Hazard/Near-Miss Sharing System for Commercial Fishing Vessels and Aerodynamic Turbine...
Finding 2022-002 ? Budget to Actual Analysis Cluster: Research and Development Supporting Agency: Department of Health and Human Services and Department of Energy Award Names: Development and Testing a Field-based Hazard/Near-Miss Sharing System for Commercial Fishing Vessels and Aerodynamic Turbines, Lighter and Afloat, with Nautical Technologies and Integrated Servo-control (ATLANTIS) Award Numbers: U01OH012288 and DE-AR0001188 Assistance Listing Title: Occupational Safety and Health Program and Advanced Research Projects Agency - Energy Assistance Listing Number: 93.262 and 81.135 Award Year: FY 2022 To ensure that ABS is in compliance with 2 CFR 200.303, ABS is updating its Contracted Research and Development Process Instruction to outline appropriate communication and coordination for budget to actual analysis of all research and development projects and to ensure appropriate documentation is maintained. The updated process instruction will articulate the designation of project managers to formally document a consistent review of budgets to actuals cost analysis on a quarterly basis. The process instruction will further ensure the documentation accounts for the review of cost allowability, and the project manager will sign and date as verification of a completed review. The anticipated completion date is the first quarter of 2024.
View Audit 35586
Town of North Reading
MA
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles
Audit Finding Reference: 2022-001 Planned Corrective Action: The Town plans to formalize written policies and procedures related to Federal awards as required under Uninform Guidance. Specifically, there will be formalized written policies regarding cash management, allowable costs, program income/r...
Audit Finding Reference: 2022-001 Planned Corrective Action: The Town plans to formalize written policies and procedures related to Federal awards as required under Uninform Guidance. Specifically, there will be formalized written policies regarding cash management, allowable costs, program income/requesting reimbursement, eligibility determination, equipment and real property management, subrecipient monitoring, and period of availability. Additionally, the written policies around procurement will include standards of conduct over conflicts of interest and procedures for evaluating vendors for suspension and debarment. Name of Contact Person: Laurianne Galvin, Acting Finance Director Finance Department 235 North Street North Reading, MA 01864 Phone: 978-357-5224 Email: lgalvin@northreadingma,gov Anticipated Date of Completion: between September 30, 2023 and October 31, 2023. The Town?s Select Board must approve this written policy and approval is dependent upon their meeting schedule, which could be inconsistent during the summer months.
View Audit 32959
Finding 33589 (2022-004)
Material Weakness 2022
Commonwealth of Massachusetts
MA
Subrecipient Monitoring § 200.1 § 200.303 § 200.332 § 200.414
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-004 Child and Adult Care Food Program ? Assistance Lis...
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-004 Child and Adult Care Food Program ? Assistance Listing No. 10.558 Action taken in response to the finding: The Office for Food and Nutrition Programs (FNP) has moved from a paper based permanent agreement to a web form that exists on the DESE Security Portal. All existing and new Child Nutrition Sponsors will continue to sign off on the document via the web-based portal allowing for a more efficient collection and document retention process. The identified sponsors with missing permanent agreements for the time period selected now have signed permanent agreements via the web-based form. FNP will add the applicable FAIN numbers to the Financial Management portion of FNP?s public website. FNP will review and update these numbers annually as applicable. FNP, in conjunction with DESE?s Federal Accounting Unit, have embarked on a process to provide all Child Nutrition sponsors instructions and collect information related to UEIs. FNP will continue the process and outreach until all UEIs have been collected. Name of the contact person responsible for corrective action: Robert Leshin, Director of Nutrition, Jeffrey Benbenek, Director of Audit & Compliance Planned completion date for corrective action plan: July 1, 2023
View Audit 31118
Finding 33586 (2022-003)
Significant Deficiency 2022
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Reporting School Nutrition Programs § 200.303
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-003 Child Nutrition Cluster ? Assistance Listing No. 10...
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-003 Child Nutrition Cluster ? Assistance Listing No. 10.555, 10.559, 10.582 Action taken in response to the finding: The timeliness of reporting was affected by FSRS rejecting original report submittals and correcting the errors timely. To address this issue, DESE will review, and enhance procedures and internal controls to ensure that all required subawards are reported timely to FSRS no later than the end of the month following the month of issuance. Specifically; (1) update procedures to ensure that DESE maintains all supporting documentation for report delays due to FSRS rejections and issues that arise during the reporting process that may cause delays in timely reporting; and (2) Incorporating other DESE units and staff in resolving reporting issues to avoid reporting delays. Name of the contact person responsible for corrective action: Robert Curtin, Associate Commissioner of DATA, Robert Leshin, Director of Nutrition, Robert McDonald, Federal Grants Manager, Jeffrey Benbenek, Director of Audit & Compliance Planned completion date for corrective action plan: July 1, 2023
View Audit 31118
Finding 33585 (2022-002)
Significant Deficiency 2022
Commonwealth of Massachusetts
MA
School Nutrition Programs Subrecipient Monitoring Eligibility § 200.303
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.555, 10.559, 10.582 ...
DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION 2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.555, 10.559, 10.582 Action taken in response to the finding: The Office for Food and Nutrition Programs (FNP) has moved from a paper based permanent agreement to a web form that exists on the DESE Security Portal. All existing and new Child Nutrition Sponsors will continue to sign off on the document via the web-based portal allowing for a more efficient collection and document retention process. The identified sponsors with missing permanent agreements for the time period selected now have signed permanent agreements via the web-based form. Name of the contact person responsible for corrective action: Robert Leshin, Director of Nutrition Planned completion date for corrective action plan: Action Completed
View Audit 31118
Finding 33580 (2022-003)
Significant Deficiency 2022
Metropolitan School District of New Durham
IN
Internal Control / Segregation of Duties Reporting Significant Deficiency § 200.302 § 200.303 § 200.328
Finding 2022-003 ? Education Stabilization Fund - Reporting Contact Person Responsible for Corrective Action: Christopher deBruyn Contact Phone Number: (219) 785-2239 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The ESSER and GEER Grant Aw...
Finding 2022-003 ? Education Stabilization Fund - Reporting Contact Person Responsible for Corrective Action: Christopher deBruyn Contact Phone Number: (219) 785-2239 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The ESSER and GEER Grant Awards Annual Report was correctly completed, but did not have a verified review. Moving forward the review will be conducted by forwarding the completed to another member of the corporation team and a response email be sent back, only after the Annual Report has been understood and independently reviewed. Anticipated Completion Date: The next ESSER and GEER Grant Awards Annual Report
View Audit 37322
Finding 33579 (2022-002)
Significant Deficiency 2022
Metropolitan School District of New Durham
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Significant Deficiency § 200.303
Finding 2022-002 ? Education Stabilization Fund - Allowable Costs- Cost Principles Contact Person Responsible for Corrective Action: Christopher deBruyn Contact Phone Number: (219) 785-2239 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Th...
Finding 2022-002 ? Education Stabilization Fund - Allowable Costs- Cost Principles Contact Person Responsible for Corrective Action: Christopher deBruyn Contact Phone Number: (219) 785-2239 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: There was a single instance of physical document mismanagement, which is speculated to have occurred during the mandated work from home period. This resulted in a signed voucher being missing and only an unsigned voucher was able to be produced. By following our existing controls process, this will not happen, again. Anticipated Completion Date: Now
View Audit 37322
Finding 33541 (2022-001)
Material Weakness 2022
Children First Fund
IL
Subrecipient Monitoring § 200.332 § 200.501
Children First Fund: The Chicago Public Schools Foundation State Single Audit Corrective Action Plan For the Fiscal Year Ended 2022 AUDIT FINDINGS Finding Reference Number: 2022-001 Description of Finding: CFF did not communicate the required information to subrecipients noted in the criteria i...
Children First Fund: The Chicago Public Schools Foundation State Single Audit Corrective Action Plan For the Fiscal Year Ended 2022 AUDIT FINDINGS Finding Reference Number: 2022-001 Description of Finding: CFF did not communicate the required information to subrecipients noted in the criteria including the communication of what funding represented federal funding and was subject to the related grant requirements. Statement of Concurrence or Nonconcurrence: The organization agrees with the finding and will implement corrective action when applicable. Corrective Action: The Chicago Connected initiative was supported by various external partners, including government and philanthropic funders. As the fiscal sponsor, the Children First Fund executed service agreements with each participating community-based organization (CBO), that noted the amount they were awarded. As deliverables were met, CFF made payments based on when the funds came in since they were not designated to a particular CBO by funder. As a result, CFF did not notify CBOs which payments came from federal vs philanthropic funding. Understanding that this is required when it comes to distributing federal funds to subrecipients, CFF will ensure that it's internal controls are updated to include this moving forward. Name of Contact Person: Yemisi Odedina, Managing Director of Finance & Operations E: yodedina@childrenfirstfund.org P: (312) 883-4977 Projected Completion Date: By the end of the calendar year of 2023, the organization will ensure that it?s internal controls are updated to include the federal uniform guidance standards that applies to federal awards to ensure future awards are managed per those guidelines.
View Audit 32609
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