DRI – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
DRI will implement controls that require the documentation of risk assessment with respect to the subaward process....
DRI – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
DRI will implement controls that require the documentation of risk assessment with respect to the subaward process. Depending on the results of the risk assessment, monitoring procedures will be designed to ensure compliance. With the current limited resources available in DRI’s Financial Services team, a position will be recruited as soon as possible with an anticipated start date in early spring 2025. It is expected that this position will support the full development and implementation of new procedures once on board.
• How compliance and performance will be measured and documented for future audit, management and performance review:
Documentation will be maintained in DRI’s pre-award system or in the accounting system, as appropriate to ensure compliance.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Chief Financial Officer may be held accountable in the future if repeat or similar observations are noted.
NSU – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
Nevada State University (NSU) has developed procedures to ensure the necessary reviews of all subrecipients’ transactions including risk assessment and determination, and financial statement review. Procedures will include the following: documentation of subrecipient risk assessment and risk-level determination and documentation of monitoring activities at regular intervals to ensure subrecipients are complying and making progress on performance objectives. NSU will proactively request subrecipients’ annual financial statements and audit reports. Upon review, NSU may modify monitoring as needed.
• How compliance and performance will be measured and documented for future audit, management and performance review:
NSU will perform risk assessment via a checklist prior to issuance of subaward. Subrecipient technical/progress reports will be requested periodically to monitor activities and progress. NSU will proactively request subrecipients’ annual financial statements and audit reports. Upon review, NSU will modify monitoring as may be needed. All reviews will be documented and maintained in the subrecipients’ files.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Director of Grants Award Services will be responsible with additional oversight by the Associate Vice President of Fiscal Services.
UNLV – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
The UNLV Office of Sponsored Programs will implement required controls for subrecipient risk assessment immediately. Additionally, UNLV OSP will enhance our current tools using the guidance of the Federal Demonstration Partnership for national standardized forms for subrecipient monitoring. Policies and procedures will be in place by the end of the calendar year 2024, and monitoring will be performed annually.
• How compliance and performance will be measured and documented for future audit, management and performance review:
Materials–to include the risk assessment, degree of sub monitoring required, and training for all OSP personnel–will be completed within 60 days. The risk assessment will be attached to each fully executed subrecipient agreement and, as applicable, annual risk assessments will be completed. Policies and procedures are being developed and are expected to be in place by the end of the calendar year 2024.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The UNLV Office of Sponsored Programs Executive Director is accountable for exercising oversight and responsibility.
UNR – Agrees with the finding.
• Detailed corrective action taken, including what will be done to avoid the identified issues in the future, and when these measures will be in place:
All required subaward documents will be retained in a centralized funding database for easy access and compliance tracking. Subaward specialists will review subrecipient audit reports at least once a year, rather than only when processing amendments.
• How compliance and performance will be measured and documented for future audit, management and performance review:
All required subaward documents, including subrecipient letters of certification, will be uploaded to Workday and maintained in a centralized funding database.
• Who will be responsible and may be held accountable in the future if repeat or similar observations are noted:
The Associate Director of PreAward is responsible for remediation of this finding. Name of contact person responsible for corrective action plan:
Rhett R. Vertrees, Assistant Chief Financial Officer
2601 Enterprise Road, Reno NV 89512-1666
Phone: (775)784-3409, Fax: (775)784-1127
Email: rvertrees@nshe.nevada.edu