Corrective Action Plans

Finding 387824 (2023-003)

None 2023

OK

Questioned Costs Student Financial Aid Eligibility

Corrective Action Plan: $1,461 was returned to the source on December 4, 2023. Communication between the offices will be improved so that Student Financial Aid Office is made aware of enrollment status changes timely. In addition, the Student Financial Aid Director will monitor the third-party admin...

Corrective Action Plan: $1,461 was returned to the source on December 4, 2023. Communication between the offices will be improved so that Student Financial Aid Office is made aware of enrollment status changes timely. In addition, the Student Financial Aid Director will monitor the third-party administrator and follow-up when returns are not completed timely. Anticipated Completion Date: The corrective action will be completed by June 30, 2024. Contact Person: Cliff Bristow, Director of Financial Aid 405-912-9037

View Audit 299875 Questioned Costs: $1

Finding 387823 (2023-002)

None 2023

Randall University

OK

Questioned Costs Student Financial Aid Eligibility

Corrective Action Plan: Management agrees that all six R2T4s were completed late and funds were returned late or post-withdraw disbursements were not made timely. The Financial Aid Director will work with University officials to ensure that the Financial Aid Office is informed of enrollment status c...

Corrective Action Plan: Management agrees that all six R2T4s were completed late and funds were returned late or post-withdraw disbursements were not made timely. The Financial Aid Director will work with University officials to ensure that the Financial Aid Office is informed of enrollment status changes timely. The Financial Aid Director and the CFO will meet with the third-party administrator to resolve the amount of time it is taking for them to review and approve the R2T4s and return funds or award post-withdraw disbursements. The following monetary issues are in the The first student identified above is due a $1,849 Federal Pell Grant post withdraw disbursement that was not offered or disbursed. $1,849 was posted to the student’s account on February 29, 2024. For the third student identified above, the R2T4 was sent to the third-party administrator for review in November 2023. The University has an ongoing audit being performed by the Department of Education. Based on advice from the University’s Department of Education contact, the resolution for this student should wait until the Department’s audit is complete. For the fourth student identified above, the R2T4 was not completed timely and the incorrect number of days in the semester was used in the calculation. A R2T4 was submitted to the third-party administrator in November 2023. On February 29, 2024, the student’s account show the following amounts were returned to the source: $990 of unsubsidized loan funds, $2,227 of subsidized loan funds, and $1,310 of PLUS Loan funds. For the sixth student identified above, the Student Financial Aid Director missed a notification from the third-party administrator asking for additional files. The information was supplied to the third-party administrator in November 2023. $862 was returned to the source on December 4, 2023. Anticipated Completion Date: The corrective action will be completed by June 30, 2024. Contact Person: cliff Bristow, Director of Financial Aid 405-912-9037

View Audit 299875 Questioned Costs: $1

Finding 387822 (2023-001)

None 2023

Randall University

OK

Questioned Costs Student Financial Aid Reporting

Corrective Action Plan: The Student Financial Aid Director corrected the enrollment status and withdrawal date for the students in question in November 2023. Procedures have been improved to ensure the information is communicated timely to the third-party servicer and that third-party servicer repor...

Corrective Action Plan: The Student Financial Aid Director corrected the enrollment status and withdrawal date for the students in question in November 2023. Procedures have been improved to ensure the information is communicated timely to the third-party servicer and that third-party servicer reports the changes to NSLDS timely. Anticipated Completion Date: The corrective action was completed in November 2023. Contact Person: Cliff Bristow, Director of Financial Aid 405-912-9037

View Audit 299875 Questioned Costs: $1

Finding 387820 (2023-005)

Significant Deficiency 2023

Hodges University, Inc.

FL

Student Financial Aid Reporting Significant Deficiency

2023-005 Common Origination and Disbursement (COD) Reporting Recommendation: We recommend that the University review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Reaso...

2023-005 Common Origination and Disbursement (COD) Reporting Recommendation: We recommend that the University review their reporting policies and procedures to ensure accurate and timely reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Reason for finding: Due to unforeseen technical issues and outdated procedures. Action taken in response to finding: The University is updating the procedures and internal controls to improve the timeliness of reporting. Hodges University is also working closely with our software providers to ensure the transmittals are working in both directions, and that the systems are communicating properly. Name(s) of the contact person(s) responsible for corrective action: Olker Alva, Director of Students Financial Services, and Diana Schultz, SVP of Student Affairs and Financial Services and Provost Planned completion date for corrective action plan: Effective immediately

View Audit 299868

Finding 387819 (2023-004)

Significant Deficiency 2023

Hodges University, Inc.

FL

Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking

2023-004 Return to Title IV (R2T4) Recommendation: We recommend that the University review its policies and procedures to ensure R2T4 calculations are performed accurately. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Planned completion date for co...

2023-004 Return to Title IV (R2T4) Recommendation: We recommend that the University review its policies and procedures to ensure R2T4 calculations are performed accurately. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Planned completion date for corrective action plan: Effective immediately Reason for finding: The University policies were not in alignment with the with the federal policies and best practices. Action taken in response to finding: Hodges University is updating its policies to follow the federal policies and best practices in order to remain compliant; that update will reflect as an addendum to the catalog. Name(s) of the contact person(s) responsible for corrective action: Nicole Hurley, Director of University Registrar, Olker Alva, Director of Students Financial Services, and Diana Schultz, SVP of Student Affairs and Financial Services and Provost

View Audit 299868 Questioned Costs: $1

Finding 387816 (2023-003)

Significant Deficiency 2023

Hodges University, Inc.

FL

Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking

2023-003 240-Day Requirement for Unclaimed Checks Recommendation: We recommend that the University review its procedures related to outstanding student checks to ensure they are being returned to the Department of Education within 240 days. Explanation of disagreement with audit finding: There is no...

2023-003 240-Day Requirement for Unclaimed Checks Recommendation: We recommend that the University review its procedures related to outstanding student checks to ensure they are being returned to the Department of Education within 240 days. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Reason for finding: The University continuously attempted to refund the student checks. Action taken in response to finding: The Financial Aid and Student Accounts offices will work diligently to ensure the University's compliance with the federal regulations and deadlines regarding unclaimed properties. Name(s) of the contact person(s) responsible for corrective action: Olker Alva, Director of Students Financial Services, and Diana Schultz, SVP of Student Affairs and Financial Services and Provost Planned completion date for corrective action plan: April 30, 2024

View Audit 299868 Questioned Costs: $1

Finding 387815 (2023-002)

Material Weakness 2023

Hodges University, Inc.

FL

Student Financial Aid Reporting Material Weakness

2023-002 National Student Loan Data System (NSLDS) Enrollment Reporting Recommendation: We recommend that the University review their policies and procedures to ensure accurate reporting and responding to enrollment rosters to NSLDS. Explanation of disagreement with audit finding: There is no disagr...

2023-002 National Student Loan Data System (NSLDS) Enrollment Reporting Recommendation: We recommend that the University review their policies and procedures to ensure accurate reporting and responding to enrollment rosters to NSLDS. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Reason for finding: Hodges University's enrollment and withdrawal policies did not align with the department of education requirements. In addition, internal controls in place were insufficient. Action taken in response to finding: Hodges University is updating its policies to follow the federal policies and best practices in order to remain compliant; that update will reflect as an addendum to the catalog. We have implemented additional internal controls to ensure the timeliness and accuracy of future reporting, and compliance. Name(s) of the contact person(s) responsible for corrective action: Nicole Hurley, Director of University Registrar, Olker Alva, Director of Students Financial Services, and Diana Schultz, SVP of Student Affairs and Financial Services and Provost. Planned completion date for corrective action plan: Effective immediately

View Audit 299868

Finding 387727 (2023-001)

Significant Deficiency 2023

Lake Michigan College

MI

Student Financial Aid Reporting Subrecipient Monitoring

Finding Number: 2023-001 Condition: The College did not timely return the Title IV funds (R2T4) for 3 students. Planned Corrective Action: As outlined in the audit finding, the auditors noted three of the forty R2T4 transactions reviewed (7.5%) were not completed within the required timeframe. We h...

Finding Number: 2023-001 Condition: The College did not timely return the Title IV funds (R2T4) for 3 students. Planned Corrective Action: As outlined in the audit finding, the auditors noted three of the forty R2T4 transactions reviewed (7.5%) were not completed within the required timeframe. We have reviewed these transactions and agree with the auditor’s determination. Given that only three calculations were identified as late, we consider these to be anomalies and not reflective of our overall operating practice. As the auditors state, all three of these transactions were calculated correctly and were all three associated with the Fall term. Since that time, we have instituted new processes to help ensure the timely processing of all R2T4 calculations. These new processes include cross-training of staff to help ensure complete coverage of duties regarding this task. In addition, financial aid staff relating to R2T4 activities have received additional training with a financial aid consultant to help ensure both timeliness and accuracy. Contact person responsible for corrective action: Nicole Hatter, Executive Director, Advising and Financial Aid - nhatter@lakemichigancollege.edu - 269-927-8185 Anticipated Completion Date: 3/21/2024

View Audit 299798

Finding 387723 (2023-001)

Significant Deficiency 2023

Beacon College, Inc.

FL

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Recommendation: We recommend the College evaluate its policies and procedures for identifying and reporting enrollment status changes to ensure that all changes are reported to NSLDS in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding....

Recommendation: We recommend the College evaluate its policies and procedures for identifying and reporting enrollment status changes to ensure that all changes are reported to NSLDS in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The College has recently updated their Student Information System (SIS) to a less manual program. Formerly, the College used SONIS, but as of February 2023 has moved to Jenzabar One (J1). The J1 system is more robust than the SONIS system and is interfaced with the Financial Aid Management (FAM) system the College uses – PowerFAIDS. With the capability of the systems communicating with each other, the College can implement real-time internal reconciliation that can quickly identify issues with the dates, amounts, etc. and will allow the departments to work quickly to resolve exceptions found related to compliance of the dates, amounts, etc. Since the change-over to J1, the reconciliation process has been more efficient and has allowed for quick resolution of discrepancies identified. Name(s) of the contact person(s) responsible for corrective action: Daphne Parks, Vice President of Processing at FAS; Stephanie Knight, Director of Enrollment Services & Financial Aid, Beacon College; Carrie Santaw, Registrar, Beacon College Planned completion date for corrective action plan: Completed.

View Audit 299776

Finding 387722 (2023-002)

Significant Deficiency 2023

Beacon College, Inc.

FL

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Recommendation: We recommend that the College review their reporting policies and procedures to ensure accurate reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: In Beacon’s previous student bill...

Recommendation: We recommend that the College review their reporting policies and procedures to ensure accurate reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: In Beacon’s previous student billing system (Sonis, in use until February 2023), Beacon had recuring difficulties posting certain transactions to student accounts, causing Financial Aid staff or the Jenzabar program administrator to work behind the scenes to get transactions entered. Since our conversion to Jenzabar J1, we have not encountered these difficulties. Secondly, a schedule of posting transactions to the student accounts has been established depending upon when the transaction is received from Financial Aid. This schedule should ensure that posting of transactions is performed timely and predictably. Name(s) of the contact person(s) responsible for corrective action: Daphne Parks, Vice President of Processing at FAS; Stephanie Knight, Director of Enrollment Services & Financial Aid, Beacon College Planned completion date for corrective action plan: Completed.

View Audit 299776

Finding 387681 (2023-002)

Significant Deficiency 2023

Coe College

IA

Student Financial Aid Matching / Level of Effort / Earmarking Reporting

Assistant Director of Academic Data and Records will run a report on the last business day of the month to verify any students that have exited the institution from the prior two submission periods (last two months) have valid exit dates in the National Student Loan Clearinghouse. Any discrepancies ...

Assistant Director of Academic Data and Records will run a report on the last business day of the month to verify any students that have exited the institution from the prior two submission periods (last two months) have valid exit dates in the National Student Loan Clearinghouse. Any discrepancies will be corrected to ensure timely and accurate submission of student records from the Clearinghouse to NSLDS.

View Audit 299752

Finding 387665 (2023-002)

Significant Deficiency 2023

Saint Leo University, INC

FL

Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

NSLDS Reporting Recommendation: We recommend the Institution review its reporting procedures to ensure that students’ program begin dates and program enrollment effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no ...

NSLDS Reporting Recommendation: We recommend the Institution review its reporting procedures to ensure that students’ program begin dates and program enrollment effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: 1) The university completed phase one of the corrective action plan with the practice of matching the program begin date to the term date for new students last year. Accuracy is monitored with reports. No repeat findings found on this population of students. The audit recommendation focuses on continuing students. The university is now in the process of completing phase two, continuing students. Existing active programs will be manually updated by the Registrar’s Office; steps for resolution are already in progress. Using reports to capture students, the team will update the student information system, NSLDS, and NSC, correcting the program begin date to match the term date. This process change will align our reporting procedures with required regulations prior to the close of the 2023 fiscal year (July 2024). 2) The Registrar’s team will provide ongoing instruction to all personnel who have access to process program changes in the student information system. The instructions will direct users to match the begin date of the new program with the term; exceptions will be addressed in the communication. Changes will be monitored by the Registrar’s Office with daily reports. Repeat finding, see 2022-003, item 2. CAP phase 2 focuses on continuing students and is still in process, this involves identifying continuing students with mis-matched data and making the appropriate corrections. Name(s) of the contact person(s) responsible for corrective action: Elizabeth Vestal, Registrar. Planned completion date for corrective action plan: July 2024

View Audit 299743

Finding 387663 (2023-001)

Significant Deficiency 2023

Saint Leo University, INC

FL

Questioned Costs Student Financial Aid Significant Deficiency

Return to Title IV Recommendation: We recommend the University review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct withdrawal dates and are completed accurately. Explanation of disagreement with audit finding: There is no disagreement with ...

Return to Title IV Recommendation: We recommend the University review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct withdrawal dates and are completed accurately. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The university is researching ways to ensure accuracy in the data entry of withdrawal dates into the system of record. The current process is manual data entry by advising staff creating an opportunity for human input error. Options are being reviewed and could include an integration between the system of record and the eForm the data is collected on or a report that will compare the withdrawal date entered into the system to the source data. Repeat finding, see 2022-002: CAP Completed. Prior year finding had to do with manual data entry directly into the R2T4 calculation. No repeat findings were found in this area of data entry. Name(s) of the contact person(s) responsible for corrective action: Brenda Clark, Director of Financial aid Planned completion date for corrective action plan: December 2023

View Audit 299743 Questioned Costs: $1

Finding 387661 (2023-001)

Significant Deficiency 2023

Marymount Manhattan College

NY

Student Financial Aid Special Tests & Provisions Eligibility

Name of contact person: Katie Langan Corrective action: With respect to the finding relating to program length issues, the College agrees with this finding and will make appropriate changes to ensure that the NSLDS records for program length are based on years, correcting the earlier issue of basin...

Name of contact person: Katie Langan Corrective action: With respect to the finding relating to program length issues, the College agrees with this finding and will make appropriate changes to ensure that the NSLDS records for program length are based on years, correcting the earlier issue of basing program length by weeks. With respect to the program change date record retention issue, the College agrees with this finding and will take appropriate actions to correct this issue. These actions will include retraining of staff to reinforce the necessity of retaining the records, providing adequate secure storage facilities for paper records and conducting regular quality control exercises to ensure that this issue does not re-occur. Proposed completion date: June 30, 2024

View Audit 299742

Finding 387659 (2023-001)

Significant Deficiency 2023

Middlebury College

VT

Student Financial Aid Allowable Costs / Cost Principles Significant Deficiency

Prior to 2015-16, Perkins MPNs were paper promissory notes stored physically on campus. We have since moved to an electronic MPN process that has been utilized and stored with our third-party servicers, Campus Partners and then Heartland ECSI. The authority for schools to make new Federal Perkins Lo...

Prior to 2015-16, Perkins MPNs were paper promissory notes stored physically on campus. We have since moved to an electronic MPN process that has been utilized and stored with our third-party servicers, Campus Partners and then Heartland ECSI. The authority for schools to make new Federal Perkins Loans ended September 30, 2017. Middlebury has not lent Perkins Loans to borrowers since the 2017-18 academic year, thus not creating any new Perkins Loan promissory notes.

View Audit 299732

Finding 387592 (2023-002)

Significant Deficiency 2023

Palomar Community College District

CA

Student Financial Aid Subrecipient Monitoring Significant Deficiency

Management's Response: We concur. View of Responsible Officials and Corrective Action Plan The District has modified the business practice for returning Title IV funds to improve the calculation of when funds are due and provided training to ensure multiple individuals are able to perform the neces...

Management's Response: We concur. View of Responsible Officials and Corrective Action Plan The District has modified the business practice for returning Title IV funds to improve the calculation of when funds are due and provided training to ensure multiple individuals are able to perform the necessary procedures for returning Title IV funds. Implementation Date: 6-23-23

View Audit 299712

Finding 387586 (2023-001)

Significant Deficiency 2023

Palomar Community College District

CA

Student Financial Aid Period of Performance Reporting

Management's Response: We concur. View of Responsible Officials and Corrective Action Plan The District is conducting a review of its processes for NSLDS reporting to improve accuracy and has provided training to ensure multiple individuals are able to perform the necessary procedures for submittin...

Management's Response: We concur. View of Responsible Officials and Corrective Action Plan The District is conducting a review of its processes for NSLDS reporting to improve accuracy and has provided training to ensure multiple individuals are able to perform the necessary procedures for submitting NSLDS reports. Implementation Date: In Progress

View Audit 299712

Finding 387578 (2023-001)

Significant Deficiency 2023

College of Mount Saint Vincent

NY

Student Financial Aid Reporting Significant Deficiency

The College has conducted a comprehensive review and update of its procedures for reporting Federal Direct Loan and Pell Grant disbursements to the COD system. The College has multiple program calendars which overlap our standard academic calendar, including two aid years concurrently during spring ...

The College has conducted a comprehensive review and update of its procedures for reporting Federal Direct Loan and Pell Grant disbursements to the COD system. The College has multiple program calendars which overlap our standard academic calendar, including two aid years concurrently during spring and summer sessions. We have identified the multiple start dates as a primary challenge with timely reporting and have initiated corrective actions to synchronize program dates more closely with the standard academic calendar. This includes the phasing out of a summer header student cohort to prevent similar issues in the 2024-2025 academic year. A bi-weekly reconciliation report has been created to review activity and identify early discrepancies to maintain better internal controls. During the 2021-2022 aid years, the Financial Aid office had four Financial Aid directors with different approaches to aid awarding strategy. The current Director is focused on refining processes to enhance internal controls. Additionally, the College recognized a need for staff professional development and training and engaged a Financial Aid consultant to review our systems and processes. The Financial Aid consultant now conducts quarterly assessments to help us maintain our setups and provides ongoing training for our team. These steps are in line with best practices and are part of our commitment to minimizing errors and conducting timely financial aid reporting. The College has made significant improvements. The number of selected records failing the 15-day COD reporting window decreased from 15 in FY22 to 4 in FY23.

View Audit 299699

Finding 387569 (2023-003)

Significant Deficiency 2023

Pennsylvania Academy of the Fine Arts

PA

Student Financial Aid Reporting Significant Deficiency

Recommendation: The Academy should develop procedures to have the financial aid and financial accounting information systems reconciled monthly. Corrective Action: A policy to review and reconcile the FISAP data between Financial Aid and Finance departments, prior to submitting the FISAP to the Depa...

Recommendation: The Academy should develop procedures to have the financial aid and financial accounting information systems reconciled monthly. Corrective Action: A policy to review and reconcile the FISAP data between Financial Aid and Finance departments, prior to submitting the FISAP to the Department of Education, will be implemented. Person Responsible for Corrective Action: Eric Pryor, President and CEO

View Audit 299686

Finding 387568 (2023-002)

Significant Deficiency 2023

Pennsylvania Academy of the Fine Arts

PA

Student Financial Aid Significant Deficiency Matching / Level of Effort / Earmarking

Recommendation: The Academy should review and revise its controls over compliance to ensure that the School Account Statement reconciliations are performed monthly. Corrective Action: A procedure to reconcile School Account Statements monthly will be implemented. Person Responsible for Corrective Ac...

Recommendation: The Academy should review and revise its controls over compliance to ensure that the School Account Statement reconciliations are performed monthly. Corrective Action: A procedure to reconcile School Account Statements monthly will be implemented. Person Responsible for Corrective Action: Eric Pryor, President and CEO Anticipated Completion Date for Corrective Action: The Corrective Action will be immediately implemented in response to the auditor’s recommendation.

View Audit 299686

Finding 387564 (2023-001)

None 2023

Edward Waters University

FL

Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking

Finding 2023-001 - U.S. Department of Education (USD), Title IV Student Financial Aid Programs: We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs: a) Seven (7) out of 25 students had credit...

Finding 2023-001 - U.S. Department of Education (USD), Title IV Student Financial Aid Programs: We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs: a) Seven (7) out of 25 students had credit balances created by Title IV funds that were not refunded to the student or a Title IV program within the allotted 14 days. All seven (7) students were later refunded shortly after the allotted 14 days. b) Two (2) students were not paid Federal Work-study funds according to the total hours worked and the correct amount paid per hour. Questioned costs were $490. The two (2) students were subsequently paid the correct amounts. Corrective Action – We concur with the auditor’s finding. EWU’s student subsidiary ledger has been fully converted into our newly purchased global ERP system, Colleague, for fiscal year 2024. In the past, there were several manual processes amongst various departments to ensure the disbursement of student refunds. Our new system integrates all the student financial information allowing us to streamline our process for more efficiency. This process digitizes our student refund disbursements allowing for students to receive eRefunds. In addition, the new system allows for the Office of Student Accounts to exercise full oversight of the student refund process. Subsequently, our new system greatly enhances the University’s ability to provide more timely disbursements of student refunds. In addition to the newly adopted student refund process, the business office has since updated the Business and Finance organizational structure to provide an additional oversight over payroll disbursement to ensure students are receiving timely and accurate disbursements from the Federal work-study program. The business office reconciles with the financial aid department monthly on all financial aid awards.

View Audit 299677 Questioned Costs: $1

Finding 387559 (2023-002)

Material Weakness 2023

Valor Christian College

OH

Questioned Costs Special Tests & Provisions Student Financial Aid

A: COMMENTS ON FINDING AND RECOMMENDATION(S): VALOR CHRISTIAN COLLEGE OCCURS WITH THE FINDING B: ACTIONS TAKEN OR PLANNED: VALOR COLLEGE HAS IMPLEMENTED A POLICY THAT WILL INCREASE AWARENESS OF STUDENTS WHO STOP ATTENDING THEIR COURSES. THEY POLICY CONTAINS TIGHTER RESTRICTIONS ON THE TRACKING OF AT...

A: COMMENTS ON FINDING AND RECOMMENDATION(S): VALOR CHRISTIAN COLLEGE OCCURS WITH THE FINDING B: ACTIONS TAKEN OR PLANNED: VALOR COLLEGE HAS IMPLEMENTED A POLICY THAT WILL INCREASE AWARENESS OF STUDENTS WHO STOP ATTENDING THEIR COURSES. THEY POLICY CONTAINS TIGHTER RESTRICTIONS ON THE TRACKING OF ATTENDANCE AND WITHDRAWAL OF STUDENTS WHO FAIL TO PARTICIPATE. IN ADDITION, CAMPUS IVY HAS SCHEDULED A WEEKLY REVIEW OF RETURN OF TITLE IV FORMS TO ENSURE REFUNDS AND POST WITHDRAWAL DISBURSEMENTS ARE SCHEDULED IN A TIMELY MANNER.

View Audit 299675 Questioned Costs: $1

Finding 387558 (2023-001)

Material Weakness 2023

Valor Christian College

OH

Questioned Costs Special Tests & Provisions Student Financial Aid

A: COMMENTS ON FINDING AND RECOMMENDATION(S): VALOR CHRISTIAN COLLEGE OCCURS WITH THE FINDING B: ACTIONS TAKEN OR PLANNED: VALOR COLLEGE WILL INCREASE CONTROLS OVER INADVERTENT OVERPAYMENTS CREATED WHEN A STUDENT WITHDRAWS WITHOUT NOTIFICATION AFTER THE FUNDS HAVE BEEN ORDERED BUT BEFORE THEY DISBUR...

A: COMMENTS ON FINDING AND RECOMMENDATION(S): VALOR CHRISTIAN COLLEGE OCCURS WITH THE FINDING B: ACTIONS TAKEN OR PLANNED: VALOR COLLEGE WILL INCREASE CONTROLS OVER INADVERTENT OVERPAYMENTS CREATED WHEN A STUDENT WITHDRAWS WITHOUT NOTIFICATION AFTER THE FUNDS HAVE BEEN ORDERED BUT BEFORE THEY DISBURSE. VALOR COLLEGE HAS REFUNDED $1,048 DUE FOR THE INCORRECT REFUNDS. FOR THE R2T4, CAMPUS IVY HAS ADDED A SECOND LAYER OF REVIEW TO THE R2T4 PROCESS. THE CURRENT CAMPUS IVY POLICY IS TO REQUIRE THE CLIENT TO SUBMIT A REFUND REQUEST FORM FOR ANY INELIGIBLE FUNDS THAT WERE DISBURSED, ALONG WITH THE R2T4. IF THE STUDENT IS THEN DUE A PWD, THE FUNDS WOULD THEN BE RESCHEDULED BASED ON THE R2T4 AND OFFERED TO THE STUDENT. THIS WILL PREVENT THE RETENTION OF INELIGIBLE FUNDS.

View Audit 299675 Questioned Costs: $1

Finding 387477 (2023-001)

Material Weakness 2023

Washington and Lee University

VA

Student Financial Aid Reporting Matching / Level of Effort / Earmarking

Correction Action Plan: The University plans to implement the following: During the 2023-2024 academic year, the Registrar Office implemented the following mechanisms to ensure that all status change records are reported to NLSDS accurately.  Reinforce and train individuals in the compliance and co...

Correction Action Plan: The University plans to implement the following: During the 2023-2024 academic year, the Registrar Office implemented the following mechanisms to ensure that all status change records are reported to NLSDS accurately.  Reinforce and train individuals in the compliance and control ownership role to ensure controls are operating as designed.  Incorporate the review of student status change records within the duties of the individuals in compliance and control ownership roles within the Registrar office.

View Audit 299647

Finding 387461 (2023-006)

Significant Deficiency 2023

Prairie State College - Community College District No. 515

IL

Student Financial Aid Internal Control / Segregation of Duties

The college will implement a two-step process to verify the FWS earnings reported on the FISAP. The Financial Aid Director and Manager of Compliance will develop a checklist to include verifying payroll records/reports. The checklist will be reviewed to confirm the accuracy of data reported on the F...

The college will implement a two-step process to verify the FWS earnings reported on the FISAP. The Financial Aid Director and Manager of Compliance will develop a checklist to include verifying payroll records/reports. The checklist will be reviewed to confirm the accuracy of data reported on the FISAP. Contact person(s) responsible for corrective action: Yvette McGee, Director of Financial Aid Anticipated Completion Date: August 30, 2024

View Audit 299620

Corrective Action Plans

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