Audit 15949

Assistance Listing Number, Federal Agency, and Program Name ALN 84.063 and 84.268; Department of Education; Federal Pell Grant Program and Federal Direct Loan Program Federal Award Identification Number and Year P063P220348, P268K220348, and P268K210348 Pass through Entity N/A Finding Type Material weakness and material noncompliance with laws and regulations Repeat Finding No Criteria Federal Pell Grant Program: An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR Section 690.83(b)(2)). Federal Direct Student Loans: Changes in student status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a Student Status Confirmation Report (SSCR) sent to the NSLDS within 60 days of the status change (34 CFR Section 685.309(b)). Condition Sinclair Community College did not report student status changes timely and accurately for certain students who graduated or withdrew during the year. Questioned Costs None Identification of How Questioned Costs Were Computed N/A Context Of the 25 students tested for student change status, 3 student status changes were not submitted within the required time frame, and 3 students were not properly reported as graduated or withdrawn. Cause and Effect The College did not have a process in place to ensure timely and proper reporting for all student status changes. As a result, there were instances of reporting outside of the required time frame and instances where reporting of graduated or withdrawn statuses did not occur. Recommendation We recommend that the College put a control process in place to ensure all student status changes are reported timely and accurately. Views of Responsible Officials and Corrective Action Plan Sinclair Community College will perform a comprehensive review of enrollment reporting to National Student Loan Data System by way of the National Student Clearinghouse. This will include a review of enrollment reporting processing, personnel responsibilities, system modifications, and make all necessary revisions to workflows to prevent future occurrence of this finding. A review of activity prior to implementation of revised procedures will be conducted, and any exceptions will be documented and corrected.

Assistance Listing Number, Federal Agency, and Program Name ALN 84.063 and 84.268; Department of Education; Federal Pell Grant Program and Federal Direct Loan Program Federal Award Identification Number and Year P063P220348, P268K220348, and P268K210348 Pass through Entity N/A Finding Type Material weakness and material noncompliance with laws and regulations Repeat Finding No Criteria Federal Pell Grant Program: An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR Section 690.83(b)(2)). Federal Direct Student Loans: Changes in student status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a Student Status Confirmation Report (SSCR) sent to the NSLDS within 60 days of the status change (34 CFR Section 685.309(b)). Condition Sinclair Community College did not report student status changes timely and accurately for certain students who graduated or withdrew during the year. Questioned Costs None Identification of How Questioned Costs Were Computed N/A Context Of the 25 students tested for student change status, 3 student status changes were not submitted within the required time frame, and 3 students were not properly reported as graduated or withdrawn. Cause and Effect The College did not have a process in place to ensure timely and proper reporting for all student status changes. As a result, there were instances of reporting outside of the required time frame and instances where reporting of graduated or withdrawn statuses did not occur. Recommendation We recommend that the College put a control process in place to ensure all student status changes are reported timely and accurately. Views of Responsible Officials and Corrective Action Plan Sinclair Community College will perform a comprehensive review of enrollment reporting to National Student Loan Data System by way of the National Student Clearinghouse. This will include a review of enrollment reporting processing, personnel responsibilities, system modifications, and make all necessary revisions to workflows to prevent future occurrence of this finding. A review of activity prior to implementation of revised procedures will be conducted, and any exceptions will be documented and corrected.

Assistance Listing Number, Federal Agency, and Program Name ALN 84.063 and 84.268; Department of Education; Federal Pell Grant Program and Federal Direct Loan Program Federal Award Identification Number and Year P063P220348, P268K220348, and P268K210348 Pass through Entity N/A Finding Type Material weakness and material noncompliance with laws and regulations Repeat Finding No Criteria Federal Pell Grant Program: An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR Section 690.83(b)(2)). Federal Direct Student Loans: Changes in student status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a Student Status Confirmation Report (SSCR) sent to the NSLDS within 60 days of the status change (34 CFR Section 685.309(b)). Condition Sinclair Community College did not report student status changes timely and accurately for certain students who graduated or withdrew during the year. Questioned Costs None Identification of How Questioned Costs Were Computed N/A Context Of the 25 students tested for student change status, 3 student status changes were not submitted within the required time frame, and 3 students were not properly reported as graduated or withdrawn. Cause and Effect The College did not have a process in place to ensure timely and proper reporting for all student status changes. As a result, there were instances of reporting outside of the required time frame and instances where reporting of graduated or withdrawn statuses did not occur. Recommendation We recommend that the College put a control process in place to ensure all student status changes are reported timely and accurately. Views of Responsible Officials and Corrective Action Plan Sinclair Community College will perform a comprehensive review of enrollment reporting to National Student Loan Data System by way of the National Student Clearinghouse. This will include a review of enrollment reporting processing, personnel responsibilities, system modifications, and make all necessary revisions to workflows to prevent future occurrence of this finding. A review of activity prior to implementation of revised procedures will be conducted, and any exceptions will be documented and corrected.

Assistance Listing Number, Federal Agency, and Program Name ALN 84.063 and 84.268; Department of Education; Federal Pell Grant Program and Federal Direct Loan Program Federal Award Identification Number and Year P063P220348, P268K220348, and P268K210348 Pass through Entity N/A Finding Type Material weakness and material noncompliance with laws and regulations Repeat Finding No Criteria Federal Pell Grant Program: An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR Section 690.83(b)(2)). Federal Direct Student Loans: Changes in student status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a Student Status Confirmation Report (SSCR) sent to the NSLDS within 60 days of the status change (34 CFR Section 685.309(b)). Condition Sinclair Community College did not report student status changes timely and accurately for certain students who graduated or withdrew during the year. Questioned Costs None Identification of How Questioned Costs Were Computed N/A Context Of the 25 students tested for student change status, 3 student status changes were not submitted within the required time frame, and 3 students were not properly reported as graduated or withdrawn. Cause and Effect The College did not have a process in place to ensure timely and proper reporting for all student status changes. As a result, there were instances of reporting outside of the required time frame and instances where reporting of graduated or withdrawn statuses did not occur. Recommendation We recommend that the College put a control process in place to ensure all student status changes are reported timely and accurately. Views of Responsible Officials and Corrective Action Plan Sinclair Community College will perform a comprehensive review of enrollment reporting to National Student Loan Data System by way of the National Student Clearinghouse. This will include a review of enrollment reporting processing, personnel responsibilities, system modifications, and make all necessary revisions to workflows to prevent future occurrence of this finding. A review of activity prior to implementation of revised procedures will be conducted, and any exceptions will be documented and corrected.