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Corrective Action Plans

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Department of Education, State of Hawaii
HI
Subrecipient Monitoring Reporting School Nutrition Programs
2022-002 Federal Funding Accountability and Transparency Act Reporting View of Responsible Officials Management agrees with the finding and recommendation. Corrective Action Plan Hawaii Child Nutrition Programs (HCNP) will update its standard operating procedures to ensure that required FAFAT...
2022-002 Federal Funding Accountability and Transparency Act Reporting View of Responsible Officials Management agrees with the finding and recommendation. Corrective Action Plan Hawaii Child Nutrition Programs (HCNP) will update its standard operating procedures to ensure that required FAFATA reports are completed in a timely and accurate manner. HCNP will reopen the affected FFATA reports to correct the noted information Contact Person: Sharlene Wong, Administrator Hawaii Child Nutrition Programs Office of Fiscal Services Anticipated Completion Date: May 31, 2023
View Audit 44330
Finding 46004 (2022-002)
Significant Deficiency 2022
City of Camden Board of Education
NJ
School Nutrition Programs Cash Management Reporting
Corrective Action Plan That the School District's edit check worksheets agree with the food service daily meal count reports in an effort to request the appropriate amount of Federal and State reimbursement. Method of Implementation Food Service meal count Edit check worksheets will be verified t...
Corrective Action Plan That the School District's edit check worksheets agree with the food service daily meal count reports in an effort to request the appropriate amount of Federal and State reimbursement. Method of Implementation Food Service meal count Edit check worksheets will be verified to the monthly request for reimbursement. Person Responsible Food Service Specialist; Food Service Director; Business Administrator
View Audit 41071
Finding 45984 (2022-004)
Material Weakness 2022
Independent School District No. 381
MN
Cash Management Material Weakness Reporting
REPORTING Federal agency: U.S. Department of Agriculture Federal program title: Child Nutrition Cluster CFDA Number: 10.553, 10.555, and 10.559 Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): 1-0381-000 Award Period: June 30, 2022 Type of Finding: ? Material Weakness...
REPORTING Federal agency: U.S. Department of Agriculture Federal program title: Child Nutrition Cluster CFDA Number: 10.553, 10.555, and 10.559 Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): 1-0381-000 Award Period: June 30, 2022 Type of Finding: ? Material Weakness in Internal Control over Compliance CORRECTIVE ACTION PLAN (CAP): Recommendation: We recommend the District review and approve the CLiCS meal counts timely before they are submitted. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. Actions Planned in Response to the Finding: The District will continue to work on establishing a process to ensure all CLiCS meal counts are reviewed and approved timely. Official Responsible for Ensuring CAP: Tanner Spawn, Business Manager. Planned Completion Date for CAP: June 30, 2023.
View Audit 41994
Finding 45878 (2022-001)
Significant Deficiency 2022
East Meadow Union Free School District
NY
School Nutrition Programs Cash Management Reporting
2022-001. Reporting Child Nutrition Cluster National School Lunch Program Assistance Listing No. 10.555 COVID-19: School Breakfast Program (SSO) Assistance Listing No. 10.553 COVID-19: National School Lunch Program (SSO) Assistance Listing No. 10.555 COVID-19: National School Lunch Program (Emergenc...
2022-001. Reporting Child Nutrition Cluster National School Lunch Program Assistance Listing No. 10.555 COVID-19: School Breakfast Program (SSO) Assistance Listing No. 10.553 COVID-19: National School Lunch Program (SSO) Assistance Listing No. 10.555 COVID-19: National School Lunch Program (Emergency Operational Costs Reimbursement) Assistance Listing No. 10.555 COVID-19: Summer Food Service Program Assistance Listing No. 10.559 Condition: Upon testing of the monthly reimbursement claims for meals served it was noted that due to an error in how certain meals served in one elementary school were input into the District?s point of sale system in one month that not all meals served were included on the monthly breakfast reimbursement claim. This resulted in the District not receiving reimbursement for all breakfast meals served. Planned Corrective Action: The District is implementing additional procedures where all meal claims for reimbursement are reviewed and approved by an individual independent of the preparation of the reimbursement claim prior to it being submitted to the State. Responsible Contact Person: Dr. Patrick Pizzo, Assistant Superintendent for Business and Finance East Meadow Union Free School District The Leon J. Campo Salisbury Center 718 Plain Road - Westbury, NY 11590 Anticipated Completion Date: June 30, 2023.
View Audit 40398
Mancelona Public Schools
MI
Cash Management School Nutrition Programs Subrecipient Monitoring
Corrective Action Plan 2022-001 This finding is caused by the District?s Food Service Fund?s fund balance exceeding the USDA?s threshold of 3 months average expenditures. The District is fully aware of this situation and has a spend down plan in place to help alleviate the excess fund balance down...
Corrective Action Plan 2022-001 This finding is caused by the District?s Food Service Fund?s fund balance exceeding the USDA?s threshold of 3 months average expenditures. The District is fully aware of this situation and has a spend down plan in place to help alleviate the excess fund balance down to a reasonable level and anticipates the completion date for the corrective action plan to be before the end of the 2022-23 fiscal year. The persons responsible for the corrective action are Lindsey Newland, the food service director and Shelly Meeder, the business manager. The anticipated completion date of the corrective action plan is before the end of the 2023 fiscal year. The plan for monitoring adherence is the food service director and business manager will work together to assess where the fund balance is after all of the projects from the spend down plan are completed.
View Audit 50976
Finding 45420 (2022-003)
Significant Deficiency 2022
School District of La Crosse
WI
Internal Control / Segregation of Duties Cash Management HUD Housing Programs
2022-003 Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, & 10.559 Recommendation: We recommend the District update policies related to school nutrition reporting to ensure they have appropriate reviews that would prevent or detect errors or fraud. Explanation of disagreement with au...
2022-003 Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, & 10.559 Recommendation: We recommend the District update policies related to school nutrition reporting to ensure they have appropriate reviews that would prevent or detect errors or fraud. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The School Nutrition Supervisor and Supervisor of Finance approve all expense transactions on an ongoing basis. By the third week of each month, a designated Accounting Assistant runs financial reports used to prepare the monthly school nutrition program claims. The Budget Manager has not approved the claims prior to submission, which has been the practice for all other District programs. Effective July 1, 2022, the accounting assistant schedules a meeting with the School Nutrition Supervisor to review each monthly claim, clarify questions and adjust if needed, prior to submitting a claim to DPI. Name(s) of the contact person(s) responsible for corrective action: Davita Jo Molling, Supervisor of Finance Planned completion date for corrective action plan: July 1, 2022
View Audit 45998
Finding 45298 (2022-003)
Significant Deficiency 2022
Alexandria Community School Corporation
IN
Period of Performance School Nutrition Programs Significant Deficiency § 200.303 § 200.307
2022-003 Child Nutrition Cluster Recommendation: School Corporation management should establish a system of internal controls to ensure compliance with the grant agreement and program income requirements. Documentation should be retained to support the existence and accuracy of all program i...
2022-003 Child Nutrition Cluster Recommendation: School Corporation management should establish a system of internal controls to ensure compliance with the grant agreement and program income requirements. Documentation should be retained to support the existence and accuracy of all program income earned. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: The school corporation with review existing control processes surrounding program income and strengthen procedures to ensure documentation to support program income is adequate and reviewed. Name of the contact person responsible for corrective action: Cheryl Harvey, Business Manager Planned completion date for corrective action plan: Begin immediately
View Audit 52597
Northern Burlington Regional School District
NJ
Cash Management School Nutrition Programs
Purchase Needed Equipment
Purchase Needed Equipment
View Audit 50992
Finding 45152 (2022-001)
Significant Deficiency 2022
Unified School District Number 494
KS
Reporting School Nutrition Programs Matching / Level of Effort / Earmarking § 200.303
FINDINGS ? FEDERAL AWARD PROGRAMS AUDIT U.S. Department of Education Passed Through Kansas State Department of Education Program Name: Child Nutrition Cluster Federal Assistance Listing Numbers: 10.553; 10.582; 10.559 Finding 2022-001 ? Internal Controls Recommendations: The District should have an...
FINDINGS ? FEDERAL AWARD PROGRAMS AUDIT U.S. Department of Education Passed Through Kansas State Department of Education Program Name: Child Nutrition Cluster Federal Assistance Listing Numbers: 10.553; 10.582; 10.559 Finding 2022-001 ? Internal Controls Recommendations: The District should have an employee compare the District Treasurer?s supporting documentation and the Child Nutrition report before its submission to the State of Kansas for its accuracy. After the approval by the secondary review employee, the report submitted should be printed, initialed by the secondary reviewer, stapled with the information used to compile the report and combined with all financial records for the fiscal year. Action Taken: We agree with the recommendation. Our targeted implementation date is March 2022.
View Audit 50283
Finding 45128 (2022-002)
Material Weakness 2022
South Dearborn Community School Corporation
IN
Questioned Costs Allowable Costs / Cost Principles School Nutrition Programs § 200.303 § 200.403 § 200.430
FINDING 2022-002 Contact Person Responsible for Corrective Action: Shawn Spindler, Business Manager/Treasurer Contact Phone Number: 812.926.2090 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The appropriate personnel will prepare some sort of time ...
FINDING 2022-002 Contact Person Responsible for Corrective Action: Shawn Spindler, Business Manager/Treasurer Contact Phone Number: 812.926.2090 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The appropriate personnel will prepare some sort of time and effort documentation which will then be approved by the Board of Trustees to have split personnel costs. Anticipated Completion Date: June 2023
View Audit 45261 Questioned Costs: $1
Finding 45106 (2022-002)
Material Weakness 2022
Metropolitan School District of North Posey County
IN
School Nutrition Programs Allowable Costs / Cost Principles § 200.303
FINDING 2022-002 Contact Person Responsible for Corrective Action: Dr. Michael Galvin, Superintendent Contact Phone Number: 812-874-2243 Views of Responsible Official: We concur with the finding for the period of the audit, we have since corrected the actions by the end of the 2021/2022 school year....
FINDING 2022-002 Contact Person Responsible for Corrective Action: Dr. Michael Galvin, Superintendent Contact Phone Number: 812-874-2243 Views of Responsible Official: We concur with the finding for the period of the audit, we have since corrected the actions by the end of the 2021/2022 school year. Description of Corrective Action Plan: Aramark supplies all invoices, TDR and copies of receipts to be verified with the monthly invoice. The Food Service Director then goes through the invoices, receipts, and TDR sheets to verify all charges to the SFA are accounted for and correct. The Food Service Director initials the invoices and receipts to show they have been verified against the TDR and bill for Aramark. When the Food Service Director has completed the verification, they fill out a purchase order to have the ECA pay Aramark. Anticipated Completion Date: The corrective action plan was implemented in April of 2022.
View Audit 44852
Finding 44553 (2022-001)
Material Weakness 2022
Bellevue Community School District
IA
School Nutrition Programs Internal Control / Segregation of Duties Subrecipient Monitoring
2022-001 The District has insufficient segregation of duties over the receipts and disbursements process. See response and corrective actions plan at 2022-001.
2022-001 The District has insufficient segregation of duties over the receipts and disbursements process. See response and corrective actions plan at 2022-001.
View Audit 49209
Finding 44544 (2022-002)
Material Weakness 2022
Town of Wayland
MA
Questioned Costs Allowable Costs / Cost Principles School Nutrition Programs
RE: Finding 2022-002, Maintain Employees' Time and Effort Records To whom it may concern: Time and Effort Records have been maintained as of the start of the 2022-2023 fiscal year. The District is now in compliance and will be going forward. Tom Lafleur Director of Finance and Operations
RE: Finding 2022-002, Maintain Employees' Time and Effort Records To whom it may concern: Time and Effort Records have been maintained as of the start of the 2022-2023 fiscal year. The District is now in compliance and will be going forward. Tom Lafleur Director of Finance and Operations
View Audit 46584 Questioned Costs: $1
Finding 44407 (2022-001)
Significant Deficiency 2022
Unified School District of De Pere
WI
School Nutrition Programs Significant Deficiency Internal Control / Segregation of Duties
Child Nutrition Cluster - Reporting Criteria and Condition: A review of the monthly meal claims by someone other than the person who prepared the claim is considered to be an internal control intended to prevent, ...
Child Nutrition Cluster - Reporting Criteria and Condition: A review of the monthly meal claims by someone other than the person who prepared the claim is considered to be an internal control intended to prevent, detect and correct a potential misstatement in the meals claimed. There was no documented review of the monthly food service claims by someone independent of the preparation of the claims. Recommendation: CLA recommends that the District have someone that does not prepare the monthly claim review the monthly claim for accuracy. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The District?s Food Service Director will train their assistant to complete claims and the Director will review prior to submission to the DPI. Name(s) of the contact person(s) responsible for corrective action: Heather Reitmeyer, Food Service Director, and Dawn Foeller, Business Manager Planned completion date for corrective action plan: June 30, 2023
View Audit 49426
Finding 44399 (2022-007)
Significant Deficiency 2022
Cedar Grove-Belgium Area School District
WI
Internal Control / Segregation of Duties Cash Management HUD Housing Programs
Reporting There is no disagreement with the finding. Management will review procedures going forward.
Reporting There is no disagreement with the finding. Management will review procedures going forward.
View Audit 47284
Finding 44398 (2022-006)
Material Weakness 2022
Cedar Grove-Belgium Area School District
WI
School Nutrition Programs Internal Control / Segregation of Duties Special Tests & Provisions
There is no disagreement with the finding. Management will review procedures to implement mitigating controls to reduce the risk of error.
There is no disagreement with the finding. Management will review procedures to implement mitigating controls to reduce the risk of error.
View Audit 47284
Finding 44388 (2022-001)
Significant Deficiency 2022
Potterville Public Schools
MI
Cash Management School Nutrition Programs Subrecipient Monitoring
POTTERVILLE PUBLIC SCHOOLS CORRECTION ACTION PLAN YEAR ENDED JUNE 30, 2022 Potterville Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2022. Auditor: Maner Costerisan 2425 E. Grand River Avenue, Suite 1 Lansing, MI 48912 Audit Period: Year ended J...
POTTERVILLE PUBLIC SCHOOLS CORRECTION ACTION PLAN YEAR ENDED JUNE 30, 2022 Potterville Public Schools respectfully submits the following corrective action plan for the year ended June 30, 2022. Auditor: Maner Costerisan 2425 E. Grand River Avenue, Suite 1 Lansing, MI 48912 Audit Period: Year ended June 30, 2022 District Contact Person: Kim Lindsay, Contracted Director of Finance The findings from the June 30, 2022 schedule of findings and responses are discussed below. The findings are numbered consistently with the number assigned in the schedule. Finding - Federal Award Findings and Question Costs Finding 2022-001 - Significant Deficiency Recommendation: The District should implement a budget, as well as the required corrective action plan, for the 2022-2023 school year that will adequately reduce the food service fund balance. Action to Be Taken: Management agrees with the finding and we are in the process of developing and implementing a plan to spend down the food service fund balance. Anticipated Completion Date: This has been completed as of October 10, 2022. The District has an active corrective action plan that has been approved by MDE and has spent down a substantial amount of fund
View Audit 47279
Finding 44358 (2022-002)
Significant Deficiency 2022
Prairie-Hills Elementary School District 144
IL
School Nutrition Programs Cash Management Reporting § 200.516
Prairie-Hills Elementary School District 144 07-016-1440-02 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS21 Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 002 Condition: The District reported the wrong month of meal counts for March 2022. As a result...
Prairie-Hills Elementary School District 144 07-016-1440-02 CORRECTIVE ACTION PLAN FOR CURRENT YEAR AUDIT FINDINGS21 Year Ending June 30, 2022 Corrective Action Plan Finding No.: 2022- 002 Condition: The District reported the wrong month of meal counts for March 2022. As a result, the March 2022 claim for meals served did not match the March 2022 meal counts retained by the District. The February 2022 meal counts were submitted once in February 2022 and then again for the March 2022 reporting period. Plan: Prior to reports being transmitted, the District Project Coordinator (as a third set of eyes) will review the meal count report for each month. An additional review of the meal count before transmission will avoid incorrect meal counts being reported. Anticipated Date of Completion: 11/30/2022 Name of Contact Person: Terry O?Brien; Chief School Business Official
View Audit 40494
Finding 44239 (2022-006)
Material Weakness 2022
Randolph Southern School Corporation
IN
School Nutrition Programs Special Tests & Provisions Subrecipient Monitoring § 200.303
INDING 2022-006: ESSER PROCUREMENT Central Office was instructed by the IDOE to purchase the new cafeteria dishwasher from the Cafeteria Account and then file for reimbursement from the ESSER II grant. Five vendors were contacted by the Director of Operations to provide quotes to replace the cafeter...
INDING 2022-006: ESSER PROCUREMENT Central Office was instructed by the IDOE to purchase the new cafeteria dishwasher from the Cafeteria Account and then file for reimbursement from the ESSER II grant. Five vendors were contacted by the Director of Operations to provide quotes to replace the cafeteria dishwasher. Two vendors, Stafford & Smith and C & T Design, provided quotes. Hobart Corporation and Commercial Parts declined to provide quotes. Best Kitchen did not respond to the email or phone call request. The school corporation did sign the quote provided by Stafford-Smith which was considered the contract between the two organizations. We have the contract on file. Corrective Action Plan: The school corporation will request certification from vendors regarding debarment, suspension, ineligibility of federal grants in excess of $50,000.000.
View Audit 48843
Finding 44238 (2022-005)
Material Weakness 2022
Randolph Southern School Corporation
IN
School Nutrition Programs Internal Control / Segregation of Duties Subrecipient Monitoring § 200.302 § 200.303 § 200.328 § 200.329
FINDING 2022-005: CAFETERIA NUTRITION CLUSTER REPORTING The Deputy Treasurer prints, verifies, initials the Employee Trial Balance Report (Payroll Report) every pay period. The Treasurer reviews these reports, but has not initialed them. Corrective Action Plan: The Treasurer will begin reviewing an...
FINDING 2022-005: CAFETERIA NUTRITION CLUSTER REPORTING The Deputy Treasurer prints, verifies, initials the Employee Trial Balance Report (Payroll Report) every pay period. The Treasurer reviews these reports, but has not initialed them. Corrective Action Plan: The Treasurer will begin reviewing and initialing these reports for FY 2023. The Cafeteria Director will submit the child reimbursement form to Central Office for review and verification prior to submission for payment to the Indiana School Lunch Program for FY 2023.
View Audit 48843
Finding 44220 (2022-002)
Material Weakness 2022
Porter Township School Corporation
IN
School Nutrition Programs Internal Control / Segregation of Duties Cash Management § 200.303
Finding 2022-002 ? Child Nutrition Cluster ? Reporting Contact Person Responsible for Corrective Action: Tonia Batesole Contact Phone Number: 219-477-4933 x2141 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: When entering the Monthly Food Se...
Finding 2022-002 ? Child Nutrition Cluster ? Reporting Contact Person Responsible for Corrective Action: Tonia Batesole Contact Phone Number: 219-477-4933 x2141 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: When entering the Monthly Food Service Claim, a second person will check what has been entered correctly on the screen for reimbursement before submission. This will be signified by initials by both the checker and submitter. Anticipated Completion Date: Already in place.
View Audit 45284
Finding 44172 (2022-004)
Material Weakness 2022
Peru Community Schools
IN
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Subrecipient Monitoring § 200.303
FINDING 2022-004 Contact Person Responsible for Corrective Action: Dan Durrwachter Contact Phone Number: 765-473-3081 Views of Responsible Official: We agree with these findings. Description of Corrective Action Plan: Our Food Service Director will receive the poverty status application and rev...
FINDING 2022-004 Contact Person Responsible for Corrective Action: Dan Durrwachter Contact Phone Number: 765-473-3081 Views of Responsible Official: We agree with these findings. Description of Corrective Action Plan: Our Food Service Director will receive the poverty status application and review them as they are inputted into skyward. Our Food Service Treasurer will review to make sure the application was completed correctly and calculated accurately. Additionally, the food service treasurer will review and approve the uploaded direct certification and income guidelines. Anticipated Completion Date: 6/01/2023
View Audit 45281
Finding 44168 (2022-003)
Material Weakness 2022
Peru Community Schools
IN
School Nutrition Programs Cash Management Material Weakness § 200.303
FINDING 2022-003 Contact Person Responsible for Corrective Action: Dan Durrwachter Contact Phone Number: 765-473-3081 Views of Responsible Official: We agree with these findings. Description of Corrective Action Plan: Our Food Service Director will collect food service amounts that have been c...
FINDING 2022-003 Contact Person Responsible for Corrective Action: Dan Durrwachter Contact Phone Number: 765-473-3081 Views of Responsible Official: We agree with these findings. Description of Corrective Action Plan: Our Food Service Director will collect food service amounts that have been collected at each school building through our online management system in skyward. Our Food Service Director will then give the numbers to our Food Service Treasurer where she will review the data and approve the numbers as she submits them for reimbursement through the state. Anticipated Completion Date:6/01/2023
View Audit 45281
Finding 44123 (2022-003)
Material Weakness 2022
Holmes County Consolidated School District
MS
Allowable Costs / Cost Principles School Nutrition Programs Internal Control / Segregation of Duties
2022-003 Deficiencies in controls surrounding payroll expenditures. A. Name of contact person responsible for corrective action: Name: Michelle Cage Title: Chief Financial Officer B. Corrective action planned: The business manager will strengthen controls to ensure supplemental pay and other pay rel...
2022-003 Deficiencies in controls surrounding payroll expenditures. A. Name of contact person responsible for corrective action: Name: Michelle Cage Title: Chief Financial Officer B. Corrective action planned: The business manager will strengthen controls to ensure supplemental pay and other pay related items are board approved and recorded by the proper scales or rates. Time sheets will be reconciled to each payroll. C. Anticipated completion date: June 30, 2023
View Audit 44286
Finding 44122 (2022-002)
Material Weakness 2022
Holmes County Consolidated School District
MS
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Material Weakness
2022-002 Weaknesses in controls surrounding non-payroll expenditures. A. Name of contact person responsible for corrective action: Name: Michelle Cage Title: Chief Financial Officer B. Corrective action planned: The business manager will strengthen controls to ensure adequate documentation is provid...
2022-002 Weaknesses in controls surrounding non-payroll expenditures. A. Name of contact person responsible for corrective action: Name: Michelle Cage Title: Chief Financial Officer B. Corrective action planned: The business manager will strengthen controls to ensure adequate documentation is provided and approval on purchases. C. Anticipated completion date: June 30, 2023
View Audit 44286
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