Corrective Action Plans

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Finding Number: 2022-002 Condition: The Corporation deposited prior year surplus cash after the deadline as stated in the Real Estate Assessment Center?s Summary of Financial Reporting and Auditing Guidan...
Finding Number: 2022-002 Condition: The Corporation deposited prior year surplus cash after the deadline as stated in the Real Estate Assessment Center?s Summary of Financial Reporting and Auditing Guidance for HUD (FRAG Guide) under Section 2.8. Planned Corrective Action: Management acknowledges noncompliance in the current fiscal year and has taken measures to improve internal controls over compliance. Management deposited the surplus cash amount of $43,488 into the residual receipts account on October 4, 2021. Contact person responsible for corrective action: Scott Martin Anticipated Completion Date: October 4, 2021
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the correct amount in the current fiscal year. This resulted in an immaterial underfun...
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the correct amount in the current fiscal year. This resulted in an immaterial underfunding of $876. Planned Corrective Action: Management acknowledges noncompliance in the current fiscal year and has taken measures to improve internal controls over compliance. Management deposited the underfunded amount in full on August 16, 2022. Contact person responsible for corrective action: Scott Martin Anticipated Completion Date: August 16, 2022
Finding Number: 2022-001 Finding Synopsis: Condition: Per the Illinois State Board of Education (ISBE) guidelines for electronic expenditure reporting, quarterly expenditure reports must be submitted to ISBE within 20 calendar days of the reporting period end date. First, se...
Finding Number: 2022-001 Finding Synopsis: Condition: Per the Illinois State Board of Education (ISBE) guidelines for electronic expenditure reporting, quarterly expenditure reports must be submitted to ISBE within 20 calendar days of the reporting period end date. First, second, and third quarter expenditure reports for the U.S. Department of Education COVID-19 Elementary and Secondary School Relief grant were submitted late. Recommendation: Implement controls to ensure that these quarterly federal expenditure reports are filed on a timely basis. Action Steps: Procedures will be revised to ensure that reports are filed on a timely basis. Contact Person(s): Justin Veihman, Chief School Business Official Anticipated Completion Date: December 31, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management agrees with the finding. Management repaid the funds on June 10, 2022. Completion Date: J...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management agrees with the finding. Management repaid the funds on June 10, 2022. Completion Date: June 10, 2022
View Audit 53283 Questioned Costs: $1
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The managing agent has requested that HUD retroactively suspend the required deposits for the period ...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The managing agent has requested that HUD retroactively suspend the required deposits for the period in question and is awaiting their response. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: September 30, 2022
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds were deposited back into the restricted account on June 24, 2022. Completion Date: June 24,...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds were deposited back into the restricted account on June 24, 2022. Completion Date: June 24, 2022
View Audit 51605 Questioned Costs: $1
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The managing agent has requested that HUD retroactively suspend the required deposits for the period ...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The managing agent has requested that HUD retroactively suspend the required deposits for the period in question and is awaiting their response. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: September 30, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
Finding ref number: 2022-002 Finding caption: The District did not have internal controls for ensuring compliance with federal wage rate requirements. Name, address, and telephone of District contact person: Ryan Stokes, Assistant Superintendent P.O. Box 400 Snoqualmie, WA 98065 (425) 831-8012 Corr...
Finding ref number: 2022-002 Finding caption: The District did not have internal controls for ensuring compliance with federal wage rate requirements. Name, address, and telephone of District contact person: Ryan Stokes, Assistant Superintendent P.O. Box 400 Snoqualmie, WA 98065 (425) 831-8012 Corrective action the auditee plans to take in response to the finding: Corrective action was implemented after the prior year audit and no new expenditures have occurred since that time related to federally funded public works projects. Anticipated date to complete the corrective action: June 2022
Finding 2022-003 ? Education Stabilization Fund - Reporting Contact Person Responsible for Corrective Action: Mr. Patrick Culp, Superintendent Contact Phone Number: 219-279-2418 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Tri-County Sch...
Finding 2022-003 ? Education Stabilization Fund - Reporting Contact Person Responsible for Corrective Action: Mr. Patrick Culp, Superintendent Contact Phone Number: 219-279-2418 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: The Tri-County School Corporation will ensure someone other that the preparer of the report perform a documented review prior to submission to validate the accuracy and completeness of the data submitted. Anticipated Completion Date: March 29, 2023
City of Dothan Corrective Action Plan RE: FEDERAL FINDINGS AND QUESTIONED COSTS Finding 2022-001 U.S. DEPARTMENT OF AGRICULTURE: Passed Through State Department of Education: Children At Risk Feeding Child and Adult Care Program Assistance Listing Number: 10.558 Pass-Through Grantor?s Number: ...
City of Dothan Corrective Action Plan RE: FEDERAL FINDINGS AND QUESTIONED COSTS Finding 2022-001 U.S. DEPARTMENT OF AGRICULTURE: Passed Through State Department of Education: Children At Risk Feeding Child and Adult Care Program Assistance Listing Number: 10.558 Pass-Through Grantor?s Number: AKZ-0000 While internal controls are designed to provide reasonable assurance that operations are effective and reliable, there are certain areas that require further review. It was determined that inconsistencies existed in records that were required for proper grant administration. Due to inadequate supervision of the program, inconsistent and insufficient records were used in the reimbursement filing process. The City of Dothan has implemented procedures to avoid any future issues or discrepancies with expenses and reporting for the program. The Finance Department will review any monthly reports and corresponding general ledger account numbers for accuracy and consistency with the amounts provided in the monthly filings prior to submission to the Department of Education. The new program manager has reviewed all grant requirements and relevant forms required for proper grant administration. Training has also been provided to the City?s staff tasked with administering the program moving forward.
Name of auditee: Mohawk Valley Community Action Agency, Inc. TIN: 16-0918009 Name of audit firm: EFPR Group, CPAs, PLLC Period covered by audit: August 1, 2021 - July 31, 2022 CAP prepared by: Amy Turner aturner@mvcaa.com Finding 2022-002 Mohawk Valley Community Action Agency has implemented account...
Name of auditee: Mohawk Valley Community Action Agency, Inc. TIN: 16-0918009 Name of audit firm: EFPR Group, CPAs, PLLC Period covered by audit: August 1, 2021 - July 31, 2022 CAP prepared by: Amy Turner aturner@mvcaa.com Finding 2022-002 Mohawk Valley Community Action Agency has implemented accounting procedures to ensure proper identification of federal expenditures and timely submission of the data collection form to the Federal Audit Clearinghouse. Additionally, to avoid future delays with the audit for the year ended July 31, 2023, we are working with our auditors and are planning for timely completion of our audit and to address both findings 2022-001 and 2022-002 as follows: ? An audit entrance conference with the Board of Directors will be held on Monday, June 26th, 2023. EFPR Group will present the outline and timetable for the 2023 audit. ? The Fiscal Director will meet with EFPR Group in July prior to the fiscal year end to review and discuss the prior year audit adjustments with the goal of not having similar adjustment resulting from the 2023 audit. ? A draft trial balance will be ready at the end of September 2023. ? All reconciliations will be completed by Mid-October. ? Field work by EFPR Group will be conducted in mid-November 2023. ? An audit exit conference with Board of Directors will be scheduled for Monday, December 11th, 2023 to present draft financial statements for 2023. ? The audit will be finalized and submitted to the Federal Audit Clearing House by December 31, 2023.
The District will work to put procedures in place to best ensure segregation of duties is obtained to the extent possible with the current staff.
The District will work to put procedures in place to best ensure segregation of duties is obtained to the extent possible with the current staff.
Finding 2022-001 Finding Summary: Moab Community School is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Responsible Individuals: Carrie Ann Smith, Director and Matt Lovell, Business Manager Corrective ...
Finding 2022-001 Finding Summary: Moab Community School is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Responsible Individuals: Carrie Ann Smith, Director and Matt Lovell, Business Manager Corrective Action Plan: Management will provide a copy of the audited financial statements and copy of the proposed budget to USDA annually. Anticipated Completion Date: Ongoing Anticipated Completion Date: Management will ensure all necessary corrective action plan items are in place by the end of 2022.
Finding 2022-001 Finding Summary: Responsible Individuals: Corrective Action Plan: Center for Creativity, Innovation & Discovery is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Brenda Bennett, Director...
Finding 2022-001 Finding Summary: Responsible Individuals: Corrective Action Plan: Center for Creativity, Innovation & Discovery is required to submit annual financial statements and the proposed budget to the USDA. These items were not provided to the USDA by June 30, 2022. Brenda Bennett, Director Management will provide a copy of the audited financial statements and copy of the proposed budget to USDA annually. Anticipated Completion Date: Ongoing Anticipated Completion Date: Management has provided the audited financial statements and a copy of the proposed budget to USDA in December 2022 and will continue to ensure all necessary corrective action plan items are submitted to the USDA each year.
Finding 50710 (2022-004)
Significant Deficiency 2022
4. 2022-004 ? SF-425 Reports (Significant Deficiency) (Repeated/Modified) (2019-006) During test work there were several reports that were not submitted timely. Luna County continues to improve grant management of these funds and in getting billing and reporting completed on a timely and consistent ...
4. 2022-004 ? SF-425 Reports (Significant Deficiency) (Repeated/Modified) (2019-006) During test work there were several reports that were not submitted timely. Luna County continues to improve grant management of these funds and in getting billing and reporting completed on a timely and consistent basis. Reporting is currently being prepared and submitted on a quarterly basis for each grant cycle we have open. Reporting is also being prepared throughout the grant cycle to include modifications of Ops Orders, RFA?s and grant progress and closing reports. We are also reviewing a cross-training implementation to ensure that should we have turnover within that department there will be someone able to pick up the grant to continue to monitor and work it without delays. Laura Garcia, Grant manager is responsible for this corrective action.
Finding 50703 (2022-005)
Material Weakness 2022
5. 2022-005 ? Preparation and Timeliness of Schedule of Expenditures and Federal Awards (Material Weakness) ? During audit procedures, the SEFA schedule was not completed accurately or timely. Several federal funds were not initially identified on the SEFA schedule. Luna County is in the process of ...
5. 2022-005 ? Preparation and Timeliness of Schedule of Expenditures and Federal Awards (Material Weakness) ? During audit procedures, the SEFA schedule was not completed accurately or timely. Several federal funds were not initially identified on the SEFA schedule. Luna County is in the process of assigning the SEFA schedule to one individual which will be the focus of their work to ensure accuracy and identity of all federal awards along with the annual accounting of such awards. Joanne Hethcox, Budget and Procurement Director will be responsible until the position is filled.
Finding 50685 (2022-001)
Significant Deficiency 2022
2022-001 Reporting and Environmental Reviews ? CDBG Community Development Block Grants/Entitlement Grants ? Assistance Listing No. 14.218 Recommendation: We recommend the City review the various requirements of the CDBG grant program and identify individuals who can act as a reviewer and approver of...
2022-001 Reporting and Environmental Reviews ? CDBG Community Development Block Grants/Entitlement Grants ? Assistance Listing No. 14.218 Recommendation: We recommend the City review the various requirements of the CDBG grant program and identify individuals who can act as a reviewer and approver of the various compliance requirements of the grant. We also recommend the City document these procedures and internal controls as required by Uniform Guidance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Community Development Manager is responsible for the completion of the reports required by the Housing and Urban Development for meeting Community Development Block Grant Funds. The Manger then provides copies to both the Community Development Specialist and the Community Development Director for their review. They make their corrections/changes and returns to the Manager to make those corrections before submitting to HUD. Previously these corrected documents were not kept in the file. We will have all individuals initial and date when they have completed their review and will keep that documentation in the file. Name(s) of the contact person(s) responsible for corrective action: Tammy Stratz, Community Development Manager Planned completion date for corrective action plan: 9/26/2023
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE College Place School District No. 250 September 1, 2021 through August 31, 2022 Finding Ref. No.: 2022-001 Finding Caption: The District did not have adequate internal controls for ensuring compliance with wage rate requirements. Na...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE College Place School District No. 250 September 1, 2021 through August 31, 2022 Finding Ref. No.: 2022-001 Finding Caption: The District did not have adequate internal controls for ensuring compliance with wage rate requirements. Name, address, and telephone of District contact person: Julie James, Director of Business and Finance 1755 S. College Ave., College Place, WA 99324 (509) 525-4827 Corrective action the auditee plans to take in response to the finding: This particular project was funded through ESSER funds which are considered federal funds. Federal funds require a special set of guidelines. The district contracted with a project manager who completed the prevailing wage documentation. In the future, if the District uses federal funds for construction projects, the District will include the provision that the contractor or subcontractors comply with requirements to submit to the District weekly, for each week in which any contract work is performed, certified payroll reports. These reports will include a copy of the payroll and a signed statement of compliance. The District will ensure federal prevailing wage rate clauses are in included in contracts using federal funds. The District understands that we may use a contracted project manager to collect certified payroll reports from contractors and subcontractors, but ultimately, it is the District?s responsibility to comply with these requirements and maintain documentation demonstrating compliance. Anticipated date to complete the corrective action: 6/14/2023
2022-002: Internal Control Over Financial Reporting and Compliance with Allowable Costs and Cash Management U.S. Department of Health and Human Services, pass-through State of Tennessee Department of Health - Immunization Cooperative Agreements (ALN COVID-93.268) Management?s Response: We concur. Vi...
2022-002: Internal Control Over Financial Reporting and Compliance with Allowable Costs and Cash Management U.S. Department of Health and Human Services, pass-through State of Tennessee Department of Health - Immunization Cooperative Agreements (ALN COVID-93.268) Management?s Response: We concur. View of Responsible Officials and Corrective Action: The CEO and the Project Manager have created a tracking document to closely monitor the assessment completed and accounted for within the requested reimbursement. The Controller will review the assessment tracker to account for only those completed assessments in 2022-year end financials. Remaining assessments will be accounted for 2023 financials. Anticipated Completion Date: With new accounting software being implemented on October 1, 2023, the correction to this accounting of assessments will be correctly attributed by November 1, 2023.
Finding 50657 (2022-001)
Significant Deficiency 2022
The Department of Development will implement policies and procedures to ensure the Emergency Rental Assistance (ERA) reporting processes are documented and followed to ensure compliance with Federal guidelines as well as Cuyahoga County policies. The Department of Development will ensure that they ...
The Department of Development will implement policies and procedures to ensure the Emergency Rental Assistance (ERA) reporting processes are documented and followed to ensure compliance with Federal guidelines as well as Cuyahoga County policies. The Department of Development will ensure that they are submitting full compliance reports each calendar quarter throughout their award period of performance. Unless otherwise noted, the quarterly reports are due by the 15th of the month following the end of the quarterly reporting period. The Department of Development will provide their quarterly reports for the ERA program to Fiscal each quarter to ensure that the information reported to the U.S. Department of Treasury is in compliance with system reports
Contact Person Dara A. Lee, Executive Director Corrective Action Plan The Authority plans to review and make the necessary changes to its year-end financial closing procedures to ensure its financial records are reconciled and available in order to submit its financial data within a timely manner. P...
Contact Person Dara A. Lee, Executive Director Corrective Action Plan The Authority plans to review and make the necessary changes to its year-end financial closing procedures to ensure its financial records are reconciled and available in order to submit its financial data within a timely manner. Planned Completion Date for CAP December 31, 2023
Finding 50651 (2022-003)
Significant Deficiency 2022
Gabriel Linares, Community Development (CD) Director, will enhance the department?s policy/desk procedure to ensure timely filing of the CAPER report. In addition, CD staff will research the Section 15011 requirement, and start timely and properly file the required report.
Gabriel Linares, Community Development (CD) Director, will enhance the department?s policy/desk procedure to ensure timely filing of the CAPER report. In addition, CD staff will research the Section 15011 requirement, and start timely and properly file the required report.
Finding 2022-001 ? Assistance #14.871 ? Section 8 Housing Choice Vouchers ? Reporting (Material Weakness): Condition: A secondary review or approval of monthly and annual reporting submitted through HUD?s voucher management system was not being performed. One of the annual reports (SEMAP) had calcul...
Finding 2022-001 ? Assistance #14.871 ? Section 8 Housing Choice Vouchers ? Reporting (Material Weakness): Condition: A secondary review or approval of monthly and annual reporting submitted through HUD?s voucher management system was not being performed. One of the annual reports (SEMAP) had calculation errors. Recommendations: We recommend that the Housing Authority update policies and procedures to ensure that monthly and annual reports are being reviewed by someone other than the preparer, and also that copies of the submissions, along with supporting documentation, are being maintained to support the information being submitted to HUD. Corrective Action Plan: Management plans to update the written procedures for SEMAP to require a secondary review. Contact Person: Joyce DePriest, Interim Executive Director. Anticipated Completion Date: This will be accomplished by the end of third quarter 2023.
U.S. Department of Education KIPP Philadelphia Charter School respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings a...
U.S. Department of Education KIPP Philadelphia Charter School respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2022-002 Education Stabilization Fund: 84.425D Elementary and Secondary School Emergency Relief (ESSER) Fund 84.425C Governor?s Emergency Education Relief (GEER) Fund Recommendation: To ensure timeliness and accountability with the required reporting to the Pennsylvania Department of Education, we recommend management review and update procedures to establish consistent preparation, review, and submission of all program reports by the required deadline. Such controls would ensure timely and accurate reporting being produced and optimum cash flow management. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. Action taken in response to finding: The team began expanding to close the capacity gaps. A public grants manager was added in April 2022. Additionally, the team began recruiting for a Controller. This role will be onboarding in spring 2023. In addition to the new roles, the Controller will be tasked with reviewing policies and procedures and identifying opportunities to improve efficiencies. Name of the contact person responsible for corrective action: Natalie Wiltshire, Chief Operating Officer ? Phone: 215-294-8596 Email: nwiltshire@kippphiladelphia.org Planned completion date for corrective action plan: 09/30/2023 If the U.S. Department of Education has questions regarding this plan, please contact Natalie Wiltshire at 215-294-8596.
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