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Corrective Action Plans

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Finding 503737 (2024-001)
Significant Deficiency 2024
Fairmount Park Senior Housing, Inc.
IA
Subrecipient Monitoring Reporting Internal Control / Segregation of Duties § 200.512
Name of auditee: Fairmount Park Senior Housing, Inc. HUD auditee identification number: 074-EE030-WAH Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-2...
Name of auditee: Fairmount Park Senior Housing, Inc. HUD auditee identification number: 074-EE030-WAH Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-243-8300 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition # 2024-001: For the year ended June 30, 2023, the Corporation did not submit audited financial statements to the Federal Audit Clearinghouse within nine months after the fiscal period end date on March 31, 2024. The audited financial statements were submitted to the Federal Audit Clearinghouse on April 12, 2024. Recommendation: The Corporation should submit audited financial statements to the Federal Audit Clearinghouse within the time frames required. Action(s) taken or planned on the finding: The audited financial statements were submitted to the Federal Audit Clearinghouse on April 12, 2024.
View Audit 325973
Finding 503735 (2024-001)
Significant Deficiency 2024
Riverside Gardens, Inc.
IA
Subrecipient Monitoring Reporting Internal Control / Segregation of Duties § 200.512
Name of auditee: Riverside Gardens, Inc. HUD auditee identification number: 074-EE008 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-243-8300 Curren...
Name of auditee: Riverside Gardens, Inc. HUD auditee identification number: 074-EE008 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-243-8300 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition # 2024-001: For the year ended June 30, 2023, the Corporation did not submit audited financial statements to the Federal Audit Clearinghouse within nine months after the fiscal period end date on March 31, 2024. The audited financial statements were submitted to the Federal Audit Clearinghouse on April 12, 2024. Recommendation: The Corporation should submit audited financial statements to the Federal Audit Clearinghouse within the time frames required. Action(s) taken or planned on the finding: The audited financial statements were submitted to the Federal Audit Clearinghouse on April 12, 2024.
View Audit 325972
Finding 503661 (2024-003)
Significant Deficiency 2024
Dunwoody College of Technology
MN
Student Financial Aid Reporting Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures to ensure the students’ statuses are accurately and timely reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: Ther...
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the College review its reporting procedures to ensure the students’ statuses are accurately and timely reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Since uncovering this concern, the College is actively working with our third-party vendor (NSC) and our reporting team to resolve the technical issues that caused the errors. We have corrected the dates in NSLDS for the affected students. We have added an additional audit of data submitted to NSC and in NSLDS to rectify any technical errors within the required timeframe. Name of the contact person responsible for corrective action: Jaz Hofbauer, Registrar Planned completion date for corrective action plan: This process is in place for the 2024-2025 academic year.
View Audit 325860
Ringling College of Art and Design
FL
Student Financial Aid Subrecipient Monitoring Reporting
College Corrective Action Plan: ...
College Corrective Action Plan: Every 30 days, Ringling College of Art and Design reports updated student enrollment activity, encompassing attendance levels, graduation status, withdrawals, dropouts, and enrollment changes, to the National Student Loan Database System via the National Student Clearinghouse. Regrettably, during the 2023-24 academic year, an unforeseen error from the Clearinghouse resulted in the dissemination of incorrect enrollment statuses for a subset of our students. This oversight was beyond the Registrar's Office's knowledge, leading to an unintended delay in rectifying the reported statuses. We believe this Clearinghouse error was an isolated incident, having never occurred in any preceding academic year. The issue has been effectively resolved and should not recur in the future. Nevertheless, as a proactive measure, commencing with the 2024-25 academic year, the Financial Aid Office will collaborate with the Registrar's Office to review a representative sample of at least 10% of student records transmitted to the Clearinghouse. This review process will serve as an additional safeguard, ensuring the accuracy and timeliness of our reporting requirements. Lee Harrell Director of Financial Aid, Office: 941-359-7532, Cell: 941-928-9413
View Audit 325812
Mid-America Christian University
OK
Student Financial Aid Eligibility Reporting
Re: Response to References Number 2024-001 Student Financial Aid Cluster View of Responsible Officials: Comments on Finding and Recommendation The University agrees that the department did not accurately report the dates of two students' tested enrollment status changes. One date was off by two days...
Re: Response to References Number 2024-001 Student Financial Aid Cluster View of Responsible Officials: Comments on Finding and Recommendation The University agrees that the department did not accurately report the dates of two students' tested enrollment status changes. One date was off by two days, and the second one was off by ten days. This was caused by human error when updating the National Student Clearinghouse error report. Corrective Action Plan for References Number 2024-001 Student Financial Aid Cluster: The University Registrar provided additional training to the staff on the proper way to report status changes when a student withdraws to ensure the actual date of the withdrawal request is used instead of the final date of the term. This training occurred on 9.3.24 before the September National Student Clearing House (NSCH) was submitted. The University Registrar will review the error reports with the staff to ensure the dates are entered correctly before submission. Mid-America Christian University’s University Registrar, Stephanie Davidson, will be responsible for ensuring this corrective action plan is followed as outlined. Stephanie can be reached at stephanie.davidson@macu.edu or 405-692-3241
View Audit 325623
Finding 503499 (2024-002)
Significant Deficiency 2024
Northwestern College
IA
Student Financial Aid Reporting Significant Deficiency
Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in...
Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Starting in 2025-26 the College is transitioning to a new ERP, a more robust software system, that will correct this issue. However, in the meantime, the financial aid office will not rely on our current software to automatically match COD Disbursement dates with student account posting dates. The financial aid and business offices will communicate to ensure posting to student accounts are done on the same day as aid is disbursed. In addition, the financial aid and business offices will add a new process to compare COD reports with current software reports on a regular basis to look for any discrepancies. Any discrepancies found will be manually corrected on a timely basis. Name(s) of the contact person(s) responsible for corrective action: Eric Anderson, Director of Financial Aid Planned completion date for corrective action plan: June 30, 2025
View Audit 325620
Finding 503492 (2024-001)
Significant Deficiency 2024
Northwestern College
IA
Student Financial Aid Reporting Significant Deficiency
Recommendation: We recommend the College reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Explanation of disagreement with audit finding: There is no disagreement wit...
Recommendation: We recommend the College reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The 2022-23 audit identified similar issues regarding NSLDS enrollment reporting. Following the 2022-23 audit, the College changed the submission dates to the NSC to allow more time for the NSC to timely report to the NSLDS. Upon further research following the 2023-24 audit, the College learned that this finding relates to manually reported graduates and withdrawn students. Graduates reported during the automated file submittal process were reported as graduating at end of term, while graduates reported manually were reported as graduating on the College’s actual commencement date (one day different than end of term). Going forward the Registrar will be consistent in reporting graduation dates using the end of term for all graduating students. As for the reporting of withdrawals, the Registrar will manually update the enrollment status and effective dates in NSLDS to ensure accurate and timely reporting in the 2024-25 fiscal year. Starting in 2025-26 the College is transitioning to a new ERP, a more robust software system, that will correct this issue. Name(s) of the contact person(s) responsible for corrective action: Austin Nyhof, Registrar Planned completion date for corrective action plan: June 30, 2025
View Audit 325620
Finding 503475 (2024-001)
Significant Deficiency 2024
Concordia University, Nebraska
NE
Student Financial Aid Reporting Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the enrollment effective date reported to NSLDS on the cam...
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the enrollment effective date reported to NSLDS on the campus and program level is aligning with the University. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Training on National Student Clearinghouse reporting steps when a non-returning student is processed after the first of term report has been submitted to National Student Clearinghouse. Review process for using end of term date, not Commencement ceremony date as award date. Name(s) of the contact person(s) responsible for corrective action: David L Kumm, Executive VP CFO/COO Planned completion date for corrective action plan: 10/31/2024
View Audit 325604
Finding 503440 (2024-003)
Material Weakness 2024
Vista Homes Housing Corporation
NY
HUD Housing Programs Allowable Costs / Cost Principles Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification.
View Audit 325560
Finding 503439 (2024-002)
Material Weakness 2024
Vista Homes Housing Corporation
NY
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325560
Finding 503433 (2024-002)
Material Weakness 2024
New Visions Housing Corporation
CA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325559
Finding 503432 (2024-001)
Material Weakness 2024
New Visions Housing Corporation
CA
HUD Housing Programs Allowable Costs / Cost Principles Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification.
View Audit 325559
Finding 503429 (2024-002)
Material Weakness 2024
Housing for the Multi-Handicapped Blind
NY
Allowable Costs / Cost Principles HUD Housing Programs Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls at year-end to ensure there is a final review of the transactions for proper classification.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls at year-end to ensure there is a final review of the transactions for proper classification.
View Audit 325558
Finding 503428 (2024-001)
Material Weakness 2024
Housing for the Multi-Handicapped Blind
NY
Reporting Internal Control / Segregation of Duties Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325558
Finding 503423 (2024-002)
Material Weakness 2024
Great Expectations Housing Corporation
CA
HUD Housing Programs Allowable Costs / Cost Principles Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure expenses are captured in the correct fiscal period and that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification ...
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure expenses are captured in the correct fiscal period and that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification of expenses.
View Audit 325557
Finding 503422 (2024-001)
Material Weakness 2024
Great Expectations Housing Corporation
CA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325557
Tulsa Performing Arts Center Trust
OK
Internal Control / Segregation of Duties Reporting
Finding: 2024-001 Name of contact person: Jennifer Alden, CFOO Corrective Action: While a process was in place for reporting non-financial census data, the process control point was City of Tulsa instead of TPACT. We no longer have the same requirements for a non-financial census report to provid...
Finding: 2024-001 Name of contact person: Jennifer Alden, CFOO Corrective Action: While a process was in place for reporting non-financial census data, the process control point was City of Tulsa instead of TPACT. We no longer have the same requirements for a non-financial census report to provide, however we have already put a process in place for the TPACT accounting team to review all reports and compliance with contract prior to sending them to recipient. Proposed Completion Date: Immediately
View Audit 325553
Finding 503381 (2024-001)
Significant Deficiency 2024
The Village of Oakman Manor
MI
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properl...
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properly utilized. Contact person responsible for corrective action: Bruce Blalock Anticipated Completion Date: 12/31/24
View Audit 325542
Finding 503379 (2024-300)
Significant Deficiency 2024
Rivertown Neighborhood Senior Dba Rivertown Senior Apts. 044-Ee112
MI
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properl...
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properly utilized. Contact person responsible for corrective action: Bruce Blalock Anticipated Completion Date: 12/31/24
View Audit 325539
Finding 503269 (2024-005)
Significant Deficiency 2024
Hudson Falls Central School District
NY
Reporting Subrecipient Monitoring
Effective July 1, 2024, the Executive Director of Business & Human Resources, Kevin J. Polunci will work with district staff to ensure the ESF annual report is completed no later than November 1, 2024.
Effective July 1, 2024, the Executive Director of Business & Human Resources, Kevin J. Polunci will work with district staff to ensure the ESF annual report is completed no later than November 1, 2024.
View Audit 325337
Finding 503253 (2024-004)
Significant Deficiency 2024
Sebeka Public Schools
MN
Reporting Internal Control / Segregation of Duties Cash Management
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
View Audit 325307
Finding 503199 (2024-004)
Significant Deficiency 2024
Alton Community Unit School District #11
IL
Reporting
Condition: During testing of the Education Stabilization Fund, it was noted that the expenditure reports filed with the Illinois State Board of Education do not match the general ledger detail. Recommendation: The expenditure reports filed with the Illinois State Board of Education should match t...
Condition: During testing of the Education Stabilization Fund, it was noted that the expenditure reports filed with the Illinois State Board of Education do not match the general ledger detail. Recommendation: The expenditure reports filed with the Illinois State Board of Education should match the general ledger of the District's accounting system by function and object. Management Response: To ensure that expenditure reports and the general ledger detail match, the District will provide training for grant managers regarding coding all payments to match the ISBE budget detail for grant functions before processing payments. Anticipated Date of Completion: June 30, 2025
View Audit 325286
Finding 503195 (2024-003)
Significant Deficiency 2024
Alton Community Unit School District #11
IL
Period of Performance Reporting
Condition: During testing of the IDEA flowthrough grant, it was noted that expenditures were reported in an incorrect quarter to the Illinois State Board of Education. Recommendation: The District should report expenditures to the Illinois State Board of Education in the quarter that the expendit...
Condition: During testing of the IDEA flowthrough grant, it was noted that expenditures were reported in an incorrect quarter to the Illinois State Board of Education. Recommendation: The District should report expenditures to the Illinois State Board of Education in the quarter that the expenditure is incurred. Management Response: The District will continue to monitor reporting by grant coordinators to ensure accurate reporting. Anticipated Date of Completion: June 30, 2025
View Audit 325286
Finding 503194 (2024-002)
Significant Deficiency 2024
Alton Community Unit School District #11
IL
Reporting
Condition: The District did not submit timely expenditure reports on several IDEA cluster grants. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. Recommendation: The District must submit timely quarterly ex...
Condition: The District did not submit timely expenditure reports on several IDEA cluster grants. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. Management Response: The District will submit timely periodic expenditure reports. Anticipated Date of Completion: June 30, 2025
View Audit 325286
Finding 503180 (2024-001)
Significant Deficiency 2024
South Pointe Phase Ii, Inc.
LA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Deposits to the replacement reserve accounts are set up to automatically debit the operating account and credit the replacement reserve account. In July, 2023, this transfer was completed in the amount of $1,200.00. However, due to a system glitch, South Pointe II did not receive their July HAP pa...
Deposits to the replacement reserve accounts are set up to automatically debit the operating account and credit the replacement reserve account. In July, 2023, this transfer was completed in the amount of $1,200.00. However, due to a system glitch, South Pointe II did not receive their July HAP payment from HUD. This resulted in funds not being sufficient for the replacement reserve transfer and the bank reversed the transfer making it appear that we withdrew money. We did not authorize a withdrawal of funds from the replacement reserve account.
View Audit 325250
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