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Corrective Action Plans

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Finding 37577 (2022-001)
Material Weakness 2022
Warner University, Inc.
CO
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Finding Number: 2022-001 Planned Corrective Action: Multiple staff will verify the dates used in the Common Origination and Disbursement's (COD) R2T4 calculator. Additionally, procedures have been updated to require the proper sequence that departments engage in the R2T4 process and mini-sessions ar...
Finding Number: 2022-001 Planned Corrective Action: Multiple staff will verify the dates used in the Common Origination and Disbursement's (COD) R2T4 calculator. Additionally, procedures have been updated to require the proper sequence that departments engage in the R2T4 process and mini-sessions are now interpreted as modular courses. Person Responsible for Corrective Action Plan: Director of Financial Aid Compliance, Elease Cox Anticipated Date of Completion: Already implemented, Fall 2022
View Audit 35197 Questioned Costs: $1
Finding 37576 (2022-001)
Significant Deficiency 2022
Ahp - Crystal Glen Ii, LLC
IN
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Name of auditee: AHP - Crystal Glen II, LLC HUD auditee identification number: 042-11293 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Margaret Williamson / Kim Losacker Position: Co-President Telephone number: (317)...
Name of auditee: AHP - Crystal Glen II, LLC HUD auditee identification number: 042-11293 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Margaret Williamson / Kim Losacker Position: Co-President Telephone number: (317) 587-0320 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Statement of condition #2022-001: During the year ended December 31, 2022, the Property withdrew $19,627 from the reserve for replacements account without HUD authorization. Corrective action completed: On January 6, 2023, $19,627 was deposited to the reserve for replacements account.
View Audit 32373 Questioned Costs: $1
Finding 37564 (2022-004)
Material Weakness 2022
City of Boston
MA
Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.430
Boston Public Schools (BPS) will revert back to the previously approved Google Form process for daily sign-in and sign-out procedures. This form is authenticated through IT and managed in a centralized repository making it easier to recall data for auditing and validate for weekly time reporting. BP...
Boston Public Schools (BPS) will revert back to the previously approved Google Form process for daily sign-in and sign-out procedures. This form is authenticated through IT and managed in a centralized repository making it easier to recall data for auditing and validate for weekly time reporting. BPS created a new office of Compliance and Risk Management. The office will audit and review the established process quarterly to ensure integrity of the process. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Scott Finn, Assistant City Auditor, Grants Monitoring Unit scott.finn@boston.gov
View Audit 32371 Questioned Costs: $1
Finding 37563 (2022-003)
Material Weakness 2022
City of Boston
MA
Questioned Costs Subrecipient Monitoring Material Weakness § 200.13 § 200.19 § 200.303
Boston Public Schools (BPS) student withdrawal working group has been monitoring the number of students withdrawn from the district; reviewing associated documentation of the withdrawal; and working with school leaders and school administration both at the central office level as well as through the...
Boston Public Schools (BPS) student withdrawal working group has been monitoring the number of students withdrawn from the district; reviewing associated documentation of the withdrawal; and working with school leaders and school administration both at the central office level as well as through the liaisons and leaders within the regional structure to upload appropriate withdrawal documentation or update withdrawal codes to reflect the evidence associated with each student?s withdrawal case. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Scott Finn, Assistant City Auditor, Grants Monitoring Unit scott.finn@boston.gov
View Audit 32371
Finding 37562 (2022-002)
Significant Deficiency 2022
City of Boston
MA
Questioned Costs Subrecipient Monitoring Reporting § 200.303
The Finance Department at Boston Public Schools (BPS) will implement an internal fiscal tracker to monitor and update on a quarterly basis to reflect reporting timelines and ensure timely spending of all grant funds. In addition, BPS will create a grant close procedure document that outlines the rol...
The Finance Department at Boston Public Schools (BPS) will implement an internal fiscal tracker to monitor and update on a quarterly basis to reflect reporting timelines and ensure timely spending of all grant funds. In addition, BPS will create a grant close procedure document that outlines the roles, responsibilities, and tasks associated with completing the FR1. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Scott Finn, Assistant City Auditor, Grants Monitoring Unit scott.finn@boston.gov
View Audit 32371
Finding 37561 (2022-001)
Material Weakness 2022
City of Boston
MA
Questioned Costs Allowable Costs / Cost Principles § 200.303 § 200.430
Boston Public Schools (BPS) will revert back to the previously approved Google Form process for daily sign-in and sign-out procedures. This form is authenticated through IT and managed in a centralized repository making it easier to recall data for auditing and validate for weekly time reporting. BP...
Boston Public Schools (BPS) will revert back to the previously approved Google Form process for daily sign-in and sign-out procedures. This form is authenticated through IT and managed in a centralized repository making it easier to recall data for auditing and validate for weekly time reporting. BPS created a new office of Compliance and Risk Management. The office will audit and review the established process quarterly to ensure integrity of the process. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Scott Finn, Assistant City Auditor, Grants Monitoring Unit scott.finn@boston.gov
View Audit 32371 Questioned Costs: $1
Westwood Heights Schools
MI
School Nutrition Programs Questioned Costs Subrecipient Monitoring
See corrective action plan.
See corrective action plan.
View Audit 29530
Finding 37538 (2022-001)
Significant Deficiency 2022
Harford County, Maryland
MD
Allowable Costs / Cost Principles Questioned Costs Period of Performance
HARFORD COUNTY, MARYLAND CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 Harford County, Maryland respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs...
HARFORD COUNTY, MARYLAND CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 Harford County, Maryland respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT None were reported. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. DEPARTMENT OF TREASURY 2022-001 Coronavirus State and Local Fiscal Recovery Funds -Assistance Listing No. 21.027 Recommendation: We recommend the County strengthen and enforce its internal controls to ensure only allowable expenditures are charged to the grant. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The unallowed expenditure was moved out of the ARPA grant. The expenditure is being paid by County funds. All ARPA expenditures since July 1, 2022 (FY2023) have been reviewed to ensure they are allowable expenditures. Any expenditures that were not in compliance were moved from the grant to be paid by County funds. Name(s) of the contact person(s) responsible for corrective action: Robert Sandlass Planned completion date for corrective action plan: 11/30/22
View Audit 35510 Questioned Costs: $1
United Way of Metropolitan Dallas
TX
Questioned Costs Subrecipient Monitoring Reporting
The grant accounting team will develop a Master Grants Checklist to help manage the grant operations process and help the team ensure compliance and reporting requirements are met for each grant. This Master Grants Checklist was put into place on December 6, 2022. The grant accounting Team will subm...
The grant accounting team will develop a Master Grants Checklist to help manage the grant operations process and help the team ensure compliance and reporting requirements are met for each grant. This Master Grants Checklist was put into place on December 6, 2022. The grant accounting Team will submit information on first-tier subawards to the FSRS for eligible grants by December 31, 2022.
View Audit 35030
United Way of Metropolitan Dallas
TX
Allowable Costs / Cost Principles Cash Management Questioned Costs
The new UWMD Controller transitioned in January of 2022 and noticed in April that she was not receiving formal approval requests to approve disbursement requests against the grant. She immediately implemented a formal review process that was in place for the second six months of the fiscal year and ...
The new UWMD Controller transitioned in January of 2022 and noticed in April that she was not receiving formal approval requests to approve disbursement requests against the grant. She immediately implemented a formal review process that was in place for the second six months of the fiscal year and are permanently in place. She also retroactively reviewed disbursements for the first six months of the grant and observed that all were made in line with grant guidelines and were appropriate. The UWMD Controller has also reviewed the accountant?s checklist, effective November 1, 2022, for all grants ensuring that the approval is a documented step in the process and has provided training to the UWMD team.
View Audit 35030
Finding 37528 (2022-001)
Significant Deficiency 2022
North Central Missouri College
MO
Student Financial Aid Questioned Costs Special Tests & Provisions
U.S. DEPARTMENT OF EDUCATION North Central Missouri College respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Mr. Tyson Otto, Vice President of Business & Finance North Central Mis...
U.S. DEPARTMENT OF EDUCATION North Central Missouri College respectfully submits the following corrective action plan for the year ended June 30, 2022. Contact information for the individual responsible for the corrective action: Mr. Tyson Otto, Vice President of Business & Finance North Central Missouri College 1601 Main Street Trenton, MO 64683 (660) 359-3948 Independent public accounting firm: KPM CPAs, PC, 1145 E Republic Rd, Springfield, Missouri 65804 Audit Period: Year Ended June 30, 2022 The finding from the June 30, 2022, audit of the financial statements is below. The finding is numbered with the number assigned in the schedule. FINDING - MAJOR FEDERAL AWARD PROGRAM AUDIT 2022-001 Special Test and Provisions - Return of Title IV Funds Recommendation: The College implement procedures in order to strictly comply with the requirements of 34 CFR 668.173 as it relates to the return of Title IV funds. Corrective Action Taken: To ensure the NCMC Financial Aid Office complies with the requirements of 34 CFR 668.173 as it relates to the return of Title IV funds, an additional weekly report was implemented to identify all withdraws and confirm an R2T4 calculation was performed (if required). Anticipated Completion Date: Fall semester 2022 and ongoing.
View Audit 31692
Finding 37514 (2022-008)
Material Weakness 2022
County of Delaware
PA
Reporting Questioned Costs
Recommendation: Block grant reports should be completed prior to the accounting record close process to ensure the expenditures reported are supported by the underlying accounting records. Controls over reporting should include records for the basis of reporting submissions should be reviewed as par...
Recommendation: Block grant reports should be completed prior to the accounting record close process to ensure the expenditures reported are supported by the underlying accounting records. Controls over reporting should include records for the basis of reporting submissions should be reviewed as part of the report approval process prior to submission. Supporting documentation and reconciliations should be filed for reference purposes. Action Taken: The County Human Services department will submit a revised block grant report for the 2021-2022 fiscal year by October 31, 2023. Block grant reporting for the 2022-2023 fiscal year will be submitted prior to the accounting record close process to ensure the underlying expenditures in the accounting system are in agreement with the expenditures reported. Internal approvals prior to submission and underlying records for reports will be maintained by the County Human Services department. Responsible Individual for Corrective Action: Gaston Gonzalez, County of Delaware Department of Human Services Chief Financial Officer Completion Date: October 31, 2023
View Audit 29504
Finding 37512 (2022-007)
Significant Deficiency 2022
County of Delaware
PA
Student Financial Aid Eligibility Internal Control / Segregation of Duties
Recommendation: The County Children and Youth Services department should implement a file checklist to ensure copies of all Adoption Assistance recipients are complete. Program directors should review the file checklist and compare to the file when determination of eligibility is complete. Checklist...
Recommendation: The County Children and Youth Services department should implement a file checklist to ensure copies of all Adoption Assistance recipients are complete. Program directors should review the file checklist and compare to the file when determination of eligibility is complete. Checklists should be signed and dated to ensure the approvals are completed. Staff should be trained on eligibility file record requirements and use of checklists to ensure consistent application of the policies. Action Taken: Starting in February 2023, the County Human Services Department hired a consultant that is completing an internal reconciliation of and review of all 2022-2023 records. Adoption file requirements and checklists have been implemented by the consultant to ensure consistent and complete files. The County CYS office will implement the checklists and policies of the consultant in file management. In addition, action is being taken to digitize all records for active adoption assistance recipients to ensure access is maintained and changes to Adoption Assistance files are kept updated. Responsible Individual for Corrective Action: Angelique Hiers, County of Delaware Department of Human Services Director Completion Date: December 31, 2023
View Audit 29504
Finding 37505 (2022-006)
Material Weakness 2022
County of Delaware
PA
Subrecipient Monitoring Matching / Level of Effort / Earmarking Questioned Costs
Recommendation: The County Domestic Relations department communicate the requirements regarding file documentation and record management and requirements regarding time frame for action to contact late payors to the department staff. Action Taken: This finding occurred as a result of staff shortages...
Recommendation: The County Domestic Relations department communicate the requirements regarding file documentation and record management and requirements regarding time frame for action to contact late payors to the department staff. Action Taken: This finding occurred as a result of staff shortages, new employees and increased caseloads. Domestic Relations Department will provide semi-annual training to Case Workers on Enforcement, record retention, and file documentation beginning in November 2023. Responsible Individual for Corrective Action: Patricia Coacher, County of Delaware Domestic Relations Director Completion Date: December 31, 2023
View Audit 29504
Finding 37504 (2022-005)
Material Weakness 2022
County of Delaware
PA
Student Financial Aid Questioned Costs
Recommendation: The County Domestic Relations department will communicate the requirements regarding the required time frame for conversion of applications/petitions to a case file to the department staff. Action Taken: This finding occurred as a result of IV-A case referrals from the County Assista...
Recommendation: The County Domestic Relations department will communicate the requirements regarding the required time frame for conversion of applications/petitions to a case file to the department staff. Action Taken: This finding occurred as a result of IV-A case referrals from the County Assistance Office. In order to comply with the directive it is necessary that we receive verifiable and sufficient information from the CAO. We did not receive all information necessary from the CAO to comply in these instances. It would have been inappropriate to proceed. Domestic Relations Department will provide semi-annual training to the Intake Unit staff in Case Initiation, record retention, time frame for conversion of applications/petitions to case files and file documentation beginning in November 2023. Responsible Individual for Corrective Action: Patricia Coacher, County of Delaware Domestic Relations Director Completion Date: December 31, 2023
View Audit 29504
Finding 37503 (2022-004)
Significant Deficiency 2022
County of Delaware
PA
Reporting Questioned Costs
Recommendation: The County Domestic Relations department communicate the requirements regarding file documentation and record management to the department staff. Action Taken: This finding occurred as a result of a IV-A case referral from the County Assistance Office (COA). In order to comply with t...
Recommendation: The County Domestic Relations department communicate the requirements regarding file documentation and record management to the department staff. Action Taken: This finding occurred as a result of a IV-A case referral from the County Assistance Office (COA). In order to comply with the directive it is necessary that we receive verifiable and sufficient information from the CAO. We did not receive all information necessary from the CAO to comply in this instance. It would have been inappropriate to proceed. Domestic Relations Department will provide semi-annual training to the Intake Unit staff in Case Initiation, record retention, and file documentation beginning in November 2023. Responsible Individual for Corrective Action: Patricia Coacher, County of Delaware Domestic Relations Director Completion Date: December 31, 2023
View Audit 29504
Finding 37497 (2022-009)
Significant Deficiency 2022
County of Delaware
PA
Questioned Costs Reporting Special Tests & Provisions
Recommendation: We recommend that County management review its staffing and personnel responsibilities to prioritize the completion of its audit responsibilities within the prescribed timeframes. Action Taken: Management agrees and will submit its Single Audit and related Data Collection Form within...
Recommendation: We recommend that County management review its staffing and personnel responsibilities to prioritize the completion of its audit responsibilities within the prescribed timeframes. Action Taken: Management agrees and will submit its Single Audit and related Data Collection Form within nine months of the end of its fiscal period ended December 31, 2022. Completion Date: September 29, 2023
View Audit 29504
Finding 37469 (2022-001)
Material Weakness 2022
Sutter Health and Affiliates
CA
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties § 200.303 § 200.403 § 200.84
Finding 2022-001 Management will develop and implement an additional layer of review in future Federal Emergency Management Agency (FEMA) project worksheet submissions to ensure expenditures reported for reimbursement are based on actual paid expenditures. Management will work with FEMA to refund t...
Finding 2022-001 Management will develop and implement an additional layer of review in future Federal Emergency Management Agency (FEMA) project worksheet submissions to ensure expenditures reported for reimbursement are based on actual paid expenditures. Management will work with FEMA to refund the total overpayment of $904,020 and discuss the extent of additional courses of action. Management will ensure this is performed through the closeout process of the project worksheet with FEMA. Contact Person: Colette Boudreau, Vice President and Chief Accounting Officer Expected Completion Date: October 31, 2023
View Audit 29211 Questioned Costs: $1
Pace University
NY
Questioned Costs Special Tests & Provisions Student Financial Aid
The Financial Aid directors have been on a path to automate a number of processes, including the Notification of Federal Loan Disbursement. To assist in streamlining our processes and improving the overall student experience, the University has engaged the services of an outside consultant, CampusWo...
The Financial Aid directors have been on a path to automate a number of processes, including the Notification of Federal Loan Disbursement. To assist in streamlining our processes and improving the overall student experience, the University has engaged the services of an outside consultant, CampusWorks, on a two-year contract, which commenced on October 18, 2022, to work with relevant Pace personnel on Enterprise Systems modernization. Although this delay in notification is for an isolated time period, the Notification of Disbursement process has been automated as of February 23, 2023, and notifications will be released systematically on a regular schedule, in line with federal guidelines.
View Audit 28416
Finding 37463 (2022-001)
Significant Deficiency 2022
Green Bay Area Public Schools
WI
Questioned Costs Subrecipient Monitoring Significant Deficiency
2022-001 Education Stabilization Fund - Wage Rate Requirements Assistance Listing Nos. 84.425C, 84.425D, 84.425W Recommendation: CLA recommends the District implement controls to identify when the wage rate requirements are applicable and to ensure that the required documentation is obtained from t...
2022-001 Education Stabilization Fund - Wage Rate Requirements Assistance Listing Nos. 84.425C, 84.425D, 84.425W Recommendation: CLA recommends the District implement controls to identify when the wage rate requirements are applicable and to ensure that the required documentation is obtained from the vendor on a timely basis and reviewed for completeness. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Vendors selected for construction services for federally funded projects will be asked to sign an acknowledgement that they comply with Davis-Bacon requirements with respect to prevailing wages for the calendar year in which the services are provided. The signed copy will be kept on file with the district. Additionally, Facilities staff will be educated about the correct use of object codes on purchase orders and invoices. Name(s) of the contact person(s) responsible for corrective action: Joshua Patchak Planned completion date for corrective action plan: Immediately
View Audit 29084
Finding 37462 (2022-002)
Significant Deficiency 2022
Massachusetts Maritime Academy
MA
Questioned Costs Cash Management Reporting
Finding number: 2022-002 Federal agency: U.S. Department of Education Programs: Higher Education Relief Fund ? Institutional Portion AL #?s: 84.425F Award year: 2022 Corrective Action Plan: During the next window to make changes to the 2021 annual report, changes will be m...
Finding number: 2022-002 Federal agency: U.S. Department of Education Programs: Higher Education Relief Fund ? Institutional Portion AL #?s: 84.425F Award year: 2022 Corrective Action Plan: During the next window to make changes to the 2021 annual report, changes will be made to ensure the report matches our internal records. Review procedures will be in place to ensure accurate reporting going forward. Timeline for Implementation of Corrective Action Plan: Immediately Contact Person Alena Volynkina, Controller
View Audit 29045
Finding 37460 (2022-001)
Significant Deficiency 2022
Clarke County Board of Education
AL
Questioned Costs Matching / Level of Effort / Earmarking § 200.303
Response/Views: I agree with the finding stated above. I would however, like it noted that although the contract entered into by the board did not includeprevailing wage rate clauses, the contractor did confirm they have been and will continue to comply with the Davis-Bacon Act as it pertains to wag...
Response/Views: I agree with the finding stated above. I would however, like it noted that although the contract entered into by the board did not includeprevailing wage rate clauses, the contractor did confirm they have been and will continue to comply with the Davis-Bacon Act as it pertains to wage rate requirements. Corrective Action Planned: Hereto forward, when planning begins for federal funded projects over $2,000 all parties involved (included but not limited to, Chief School Financial Officer, Maintenance Department Bookkeeper, Facilities Supervisor, Superintendent and Architect) will be reminded and updated of all federal regulations as they pertain to the Davis-Bacon Act. At this time, specific plans will be determined as to the implementation of these regulations and checks and balances will be put into place to make sure all contracts and project procedures are adhered to throughout the entirety of the project to insure we remain in compliance with the aforementioned regulations. Anticipated Completion Date: Immediately. As of today, the above corrective action plan has been put into place in our school district. All future pertinent projects will adhere to these new procedures. Contact Person(s): Carmen Rotch, Chief School Financial Officer, Clarke County Board of Education, 251.250.2155.
View Audit 28955 Questioned Costs: $1
McMinn County, Tennessee
TN
Questioned Costs Special Tests & Provisions Internal Control / Segregation of Duties
FINDING THE SCHOOL DEPARTMENT DID NOT DOCUMENT COMPLIANCE WITH THE DA VIS-BACON ACT Response and Corrective Action Plan Prepared by: Jason D. Luallen, Director of Finance Person Responsible for Implementing the Corrective Action: Jason D. Luallen, Director of Finance Anticipated Completion D...
FINDING THE SCHOOL DEPARTMENT DID NOT DOCUMENT COMPLIANCE WITH THE DA VIS-BACON ACT Response and Corrective Action Plan Prepared by: Jason D. Luallen, Director of Finance Person Responsible for Implementing the Corrective Action: Jason D. Luallen, Director of Finance Anticipated Completion Date of Corrective Action: 7/1/22 Repeat Finding: No Reason Corrective Action was Not Taken in the Prior Year: N/A Planned Corrective Action: McMinn County has already taken steps to assure that Davis-Bacon Act compliance is included in bids for federally funded projects.
View Audit 28135 Questioned Costs: $1
Finding 37442 (2022-007)
Material Weakness 2022
Pope County Community Unit School District #1
IL
Questioned Costs Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Finding Type: Material Weakness for CFDA 84.425D, 84.425U, and 84.425W. Name of Contact Person: Ryan Fritch, Superintendent. Recommendation: We recommend that the District provide proper documentation of the Superintendent's approval for payment of invoices. Corrective Action: The Superintend...
Finding Type: Material Weakness for CFDA 84.425D, 84.425U, and 84.425W. Name of Contact Person: Ryan Fritch, Superintendent. Recommendation: We recommend that the District provide proper documentation of the Superintendent's approval for payment of invoices. Corrective Action: The Superintendent will begin noting his approval by signing all invoices that are not accompanied by an approved purchase order.
View Audit 28784
Finding 37428 (2022-003)
Significant Deficiency 2022
Pope County Community Unit School District #1
IL
Questioned Costs Cash Management Reporting
Finding Type: Significant Deficiency of CFDA 10.553 and 10.555. Name of Contact Person: Ryan Fritch, Superintendent. Recommendation: We recommend the Food Service Director input the amounts into the Illinois State Board of Education monthly meal count report, print the report before submission,...
Finding Type: Significant Deficiency of CFDA 10.553 and 10.555. Name of Contact Person: Ryan Fritch, Superintendent. Recommendation: We recommend the Food Service Director input the amounts into the Illinois State Board of Education monthly meal count report, print the report before submission, and give to the Bookkeeper or Superintendent the report along with the daily meal count sheets to review in order to ensure the amounts are accurate. The review should be documented on the report. Corrective Action: The Bookkeeper or Superintendent will begin reviewing the monthly meal count reports prepared by the Food Service Director to ensure accuracy before they are submitted. We will ensure the review is documented. Proposed Completion Date: Immediately.
View Audit 28784
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