Corrective Action Plans

Browse how organizations respond to audit findings

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a. File selection will consist of a variety of case types and categories.
a. File selection will consist of a variety of case types and categories.
View Audit 819 Questioned Costs: $1
b. File review will verify the accuracy and completeness of the application and eligibility information.
b. File review will verify the accuracy and completeness of the application and eligibility information.
View Audit 819 Questioned Costs: $1
The information will compare the contents of the file against the established guidelines to identify any
The information will compare the contents of the file against the established guidelines to identify any
View Audit 819 Questioned Costs: $1
inconsistencies or non-compliance.
inconsistencies or non-compliance.
View Audit 819 Questioned Costs: $1
c. Compliance will assess each file’s compliance with local, state, and federal guidelines. They will
c. Compliance will assess each file’s compliance with local, state, and federal guidelines. They will
View Audit 819 Questioned Costs: $1
document any issues or discrepancies found and assign appropriate corrective actions.
document any issues or discrepancies found and assign appropriate corrective actions.
View Audit 819 Questioned Costs: $1
d. Corrective actions for compliance issues identified during review will result in the development of
d. Corrective actions for compliance issues identified during review will result in the development of
View Audit 819 Questioned Costs: $1
an action plan for one or more staff members. The plan will include steps to rectify issues, assign
an action plan for one or more staff members. The plan will include steps to rectify issues, assign
View Audit 819 Questioned Costs: $1
responsibility, and set deadlines for resolution.
responsibility, and set deadlines for resolution.
View Audit 819 Questioned Costs: $1
e. Reporting of finding of each quality control check will be prepared and highlight noncompliance,
e. Reporting of finding of each quality control check will be prepared and highlight noncompliance,
View Audit 819 Questioned Costs: $1
recommendations for improvement and document corrective actions taken.
recommendations for improvement and document corrective actions taken.
View Audit 819 Questioned Costs: $1
By implementing a Quality Control Plan, the program aims to address inconsistencies in file processing and ensure
By implementing a Quality Control Plan, the program aims to address inconsistencies in file processing and ensure
View Audit 819 Questioned Costs: $1
that all files related to the Comprehensive Energy Assistance Program (CEAP) comply with local, state and federal
that all files related to the Comprehensive Energy Assistance Program (CEAP) comply with local, state and federal
View Audit 819 Questioned Costs: $1
guidelines.
guidelines.
View Audit 819 Questioned Costs: $1
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: While our current student information systems do not allow for Multi-Factor Authentication (MFA), we are in the final stages of implementation for Jenzabar One. Once this implementation is finalized, MFA will be seamlessly integra...
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: While our current student information systems do not allow for Multi-Factor Authentication (MFA), we are in the final stages of implementation for Jenzabar One. Once this implementation is finalized, MFA will be seamlessly integrated into all essential campus systems, including but not limited to PowerCampus, PowerFAIDS, and our SonicWall VPN. This enhanced security measure will bolster the protection of sensitive data and elevate our overall cybersecurity posture. Person Responsible for Corrective Action Plan: Mark Ferron, Interim Director of Information Technology. Anticipated Date of Completion: October 19, 2023
Name of Responsible Individual: Sarah Christoffersen, Interim Director of Financial Aid Corrective Action: An incorrect date was used to process one student’s Return of Title IV (R2T4) calculation. Training has been provided to financial aid staff in properly performing the R2T4 calculations and a ...
Name of Responsible Individual: Sarah Christoffersen, Interim Director of Financial Aid Corrective Action: An incorrect date was used to process one student’s Return of Title IV (R2T4) calculation. Training has been provided to financial aid staff in properly performing the R2T4 calculations and a report is being run several times a month to identify possible data entry errors in R2T4 calculations. Anticipated Completion Date: Completed
View Audit 719 Questioned Costs: $1
Finding 342 (2022-002)
Significant Deficiency 2023
Finding 2022-002 - Documentation of Internal Control to Support Approvals of Payroll Charged to Federal Program. ...
Finding 2022-002 - Documentation of Internal Control to Support Approvals of Payroll Charged to Federal Program. Recommendation: The Organization implemented a process to maintain documentation of the Executive Director’s approval for all pay periods. Corrective Action: We have already implemented a process for retaining the emails approving payroll period time cards by the Director and Executive Director. Corrective Action owner: Jennifer Haskett, Senior Accountant Completion Date: 11/1/2022
Finding 341 (2022-001)
Significant Deficiency 2023
CORRECTIVE ACTION PLAN September 25, 2023 Arrive Ministries respectfully submits the following corrective action plan for the year ended March 31, 2023. Arrive Ministries concurs with the findings and recommendations listed below. Name and address of independent public accounting firm: BERGANKDV, LT...
CORRECTIVE ACTION PLAN September 25, 2023 Arrive Ministries respectfully submits the following corrective action plan for the year ended March 31, 2023. Arrive Ministries concurs with the findings and recommendations listed below. Name and address of independent public accounting firm: BERGANKDV, LTD. 220 Park Avenue South St. Cloud, Minnesota Audit period: APRIL 1, 2022 TO MARCH 31, 2023 The findings from the September 5, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FEDERAL AWARD Assistance Listing Number: 19.510 Federal Program Name: U.S. Refugee Admissions Program Name of Federal Agency: Department of State Finding 2022-001 - Time and Effort Reporting Recommendation: The Organization implement a process to track employee’s time and effort worked on federal programs. Corrective Action: We have implemented a process for employees to certify their time charged to federal programs on a monthly basis. We then adjust the financials as needed. Corrective Action owner: Jennifer Haskett, Senior Accountant Completion Date: 12/1/2022
Finding 323 (2023-001)
Significant Deficiency 2023
Management agrees with the finding and will begin an independent review of each tenant file to include examination of EIV reports to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 202 training regarding the initial and recertif...
Management agrees with the finding and will begin an independent review of each tenant file to include examination of EIV reports to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 202 training regarding the initial and recertification process. Additionally, management is staffing the property with a dedicated property manager that will be responsible for reviewing tenant files for compliance with HUD procedures including uses of EIV reports and ensure supporting documentation is maintained in each tenant’s file prior to signing new or amended leases.
CAFI's membership committee drives the recruitment process. The committee will meet again to discuss the plan to fill empty seats. The board and committee is actively recruiting to fill all seats.
CAFI's membership committee drives the recruitment process. The committee will meet again to discuss the plan to fill empty seats. The board and committee is actively recruiting to fill all seats.
There is no disagreement with the audit finding. The District’s Grants Manager will collaborate to ensure all program equipment and property purchases exceeding $500 involving federal monies are appropriately tracked.
There is no disagreement with the audit finding. The District’s Grants Manager will collaborate to ensure all program equipment and property purchases exceeding $500 involving federal monies are appropriately tracked.
View Audit 587 Questioned Costs: $1
Finding 236 (2023-003)
Significant Deficiency 2023
Recommendation: Our auditors recommended the Organization review internal controls in regards to the determination, recording and monitoring of the sliding fee process to ensure that appropriate sliding fee rates/categories are utilitzed for each sliding fee encounter. Explanation of disagreement wi...
Recommendation: Our auditors recommended the Organization review internal controls in regards to the determination, recording and monitoring of the sliding fee process to ensure that appropriate sliding fee rates/categories are utilitzed for each sliding fee encounter. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Organization's enrollment and billing department will work together to identify when any errors occur based on the documentation the patient provides. The enrollment team will verify the rate, and the billing and coding team will begin checking to ensure the rate that the patient was screened for is the rate the patient is being charged for and that the correct discoutn applies.
Management agrees with the finding and will begin an independent review of each tenant file to include examination of proof of disability paperwork to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 811 training regarding the in...
Management agrees with the finding and will begin an independent review of each tenant file to include examination of proof of disability paperwork to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 811 training regarding the initial and recertification process. Additionally, management is staffing the property with a dedicated property manager that will be responsible for reviewing tenant files for compliance with HUD procedures including eligibility requirements and ensure supporting documentation is maintained in each tenant’s file prior to signing new or amended leases. Management has requested proof of disability from the tenant that satisfies HUD guidelines and will not renew lease if it is not received. The training and file review will be completed by November 30, 2023. If the tenant does not produce proof of disability their lease will not be renewed on May 11, 2024.
View Audit 460 Questioned Costs: $1
Management agrees with the finding and will begin an independent review of each tenant file to include examination of EIV reports to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 811 training regarding the initial and recertif...
Management agrees with the finding and will begin an independent review of each tenant file to include examination of EIV reports to determine if there are any discrepancies and take corrective measures. Leasing office staff will undergo additional HUD 811 training regarding the initial and recertification process. Additionally, management is staffing the property with a dedicated property manager that will be responsible for reviewing tenant files for compliance with HUD procedures including uses of EIV reports and ensure supporting documentation is maintained in each tenant’s file prior to signing new or amended leases. Estimated completion date is November 30, 2023.
Management made the delinquent required deposit of $1,600 on July 10, 2023.
Management made the delinquent required deposit of $1,600 on July 10, 2023.
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