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Corrective Action Plans

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Finding 401399 (2023-004)
Significant Deficiency 2023
Ouachita Multi-Purpose Community Action Program, Inc.
LA
Questioned Costs Subrecipient Monitoring Cash Management
Management will have the employee responsible for the review of the LIHEAP Agency Invoice Reports sign each weekly report as approved.
Management will have the employee responsible for the review of the LIHEAP Agency Invoice Reports sign each weekly report as approved.
View Audit 309493
Finding 401397 (2023-003)
Significant Deficiency 2023
Ouachita Multi-Purpose Community Action Program, Inc.
LA
Questioned Costs
Management is currently working to develop stronger policies and procedures to ensure sufficient supporting documentation is maintained for each weekly LIHEAP Agency Invoice Report.
Management is currently working to develop stronger policies and procedures to ensure sufficient supporting documentation is maintained for each weekly LIHEAP Agency Invoice Report.
View Audit 309493
Finding 401396 (2023-001)
Significant Deficiency 2023
Ouachita Multi-Purpose Community Action Program, Inc.
LA
Questioned Costs Internal Control / Segregation of Duties
Management is currently working on creating policies and procedures for applications submitted by family members of employees and to require all clients to complete a disclosure that states if they are a family member of an employee. The Executive Director notified the Legislative Auditor and Fourth...
Management is currently working on creating policies and procedures for applications submitted by family members of employees and to require all clients to complete a disclosure that states if they are a family member of an employee. The Executive Director notified the Legislative Auditor and Fourth District Attorney of the matter on June 10, 2024. The board of directors has placed the LIHEAP manager on administrative leave.
View Audit 309493 Questioned Costs: $1
Finding 401370 (2023-001)
Significant Deficiency 2023
Lake Area Improvement Corporation
SD
Questioned Costs Significant Deficiency Internal Control / Segregation of Duties
Action Plan for Addressing Audit Finding on Intermediary Relending Program (IRP) Funds 1. Introduction Purpose: To address the audit finding regarding the Intermediary Relending Program (IRP) funds that were not fully insured by the Federal Deposit Insurance Corporation (FDIC) and to implement cor...
Action Plan for Addressing Audit Finding on Intermediary Relending Program (IRP) Funds 1. Introduction Purpose: To address the audit finding regarding the Intermediary Relending Program (IRP) funds that were not fully insured by the Federal Deposit Insurance Corporation (FDIC) and to implement corrective actions to ensure compliance with U.S. Department of Agriculture requirements. Scope: This action plan focuses on ensuring that all reserves and cash in the IRP revolving fund are fully insured or collateralized with U.S. Government obligations, as outlined in 7 CFR Part 4274.332(b). 2. Audit Findings Summary Finding: IRP funds on deposit with a local financial institution were not fully insured by the FDIC. Questioned Costs: None. Criteria: U.S. Department of Agriculture requires all reserves and cash in the IRP revolving fund to be fully insured or collateralized. Cause: Management was aware of the requirement but inadvertently overlooked it due to an influx of cash received during the year. Effect: Inadequate internal controls over compliance could result in noncompliance with grantor agency requirements and jeopardize LAIC’s continued participation in the program. Recommendation: Management should be aware of all program requirements and take appropriate action to correct deficiencies. 3. Action Steps Action Step 1: Review and Understand Program Requirements Finding Addressed: Lack of full insurance or collateralization of IRP funds. Description: Conduct a comprehensive review of 7 CFR Part 4274.332(b) and related requirements to ensure both team members and board of directors understand the compliance obligations. Responsible Person: Executive Director Resources Needed: Access to relevant regulatory documents, training materials. Timeline: Complete review and training by July 15, 2024. Success Criteria: All relevant staff have reviewed the regulations and can demonstrate understanding of the requirements. Action Step 2: Implement Monitoring and Controls Finding Addressed: Inadequate internal controls over compliance. Description: Develop and implement internal controls to monitor the insurance and collateralization status of IRP funds regularly. Responsible Persons: Executive Director and Administrative Assistant Resources Needed: Financial monitoring and monthly reviews. Timeline: Controls implemented by July 31, 2024. Success Criteria: Regular monitoring reports indicating compliance with insurance and collateralization requirements. Action Step 3: Secure Additional Insurance or Collateralization Finding Addressed: IRP funds not fully insured by the FDIC. Description: Ensure all IRP funds on deposit are either fully insured by the FDIC or collateralized with U.S. Government obligations. Responsible Persons: Executive Director and Administrative Assistant Resources Needed: Coordination with local financial institutions, legal advice if needed. Timeline: Complete by September 1, 2024. Success Criteria: Documentation showing that all IRP funds are fully insured or collateralized. Action Step 4: Regular Reporting to Board of Directors Finding Addressed: Inadequate internal controls over compliance. Description: Establish a regular reporting through monthly financials to update governance on the status of IRP fund compliance. Responsible Person/Team: Administrative Assistant Resources Needed: Reporting template, monthly meeting schedules. Timeline: Start regular reporting by September 26, 2024 Success Criteria: Monthly reports submitted to board of directors, with compliance status and any issues addressed. 4. Monitoring and Reporting Monitoring Process: Progress will be monitored through regular monthly meetings and monthly internal audits. Reporting Frequency: Monthly reports to board of directors. Responsible Person/Team: Executive Director and Administrative Assistant 5. Review and Adjustments Review Schedule: The action plan will be reviewed quarterly to assess progress and make necessary adjustments. Adjustment Process: Adjustments will be based on feedback from internal audits and progress reports, with updates approved by board of directors. 6. Conclusion Summary: This action plan outlines the steps to address the audit finding regarding the IRP funds and to ensure full compliance with USDA requirements. Commitment: LAIC is committed to implementing these actions to enhance internal controls, ensure compliance, and maintain continued participation in the IRP program. _________________________________________________________ Brooke Rollag, Executive Director
View Audit 309466
Finding 401352 (2023-001)
Material Weakness 2023
The Housing Authority of the City of Aiken, South Carolina
SC
Matching / Level of Effort / Earmarking Questioned Costs HUD Housing Programs
2023-001 ALN #14.850 – Public and Indian Housing Program – Activities Allowed, Unallowed Management agrees with the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Chanosha Lawton, Executi...
2023-001 ALN #14.850 – Public and Indian Housing Program – Activities Allowed, Unallowed Management agrees with the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Chanosha Lawton, Executive Director Projected Completion Date: June 30, 2024
View Audit 309443 Questioned Costs: $1
Finding 401348 (2023-003)
Significant Deficiency 2023
Marygrove Non-Profit Housing Corporation II
MI
Questioned Costs Special Tests & Provisions Allowable Costs / Cost Principles
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-003 – Replacement Reserve Account Finding Type. Immaterial noncompliance; Significant def...
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-003 – Replacement Reserve Account Finding Type. Immaterial noncompliance; Significant deficiency in internal control over compliance (Special Tests and Provisions) Federal programs U.S. Department of Housing and Urban Development  Supportive Housing for the Elderly (CFDA# 14.157) Condition. The replacement reserve balance was not maintained in an interest-bearing account. Effect. As a result of this condition, the reserve for replacements account was underfunded during 2023 as no interest was earned. Plan. Management agrees with finding 2023-003 and has developed the following plan. Management will request a waiver from HUD for the interest-bearing requirement on the project’s reserve account due to the fees charged by Bank of America, which will exceed any interest earned on the account. Contact Person Responsible for This Corrective Action: David DeFrain, Vice President of Finance Anticipated completion date: June 30, 2024
View Audit 309440
Finding 401347 (2023-002)
Significant Deficiency 2023
Marygrove Non-Profit Housing Corporation II
MI
Internal Control / Segregation of Duties Questioned Costs Special Tests & Provisions
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-002 – Replacement Reserve Withdrawals Finding Type. Immaterial noncompliance; Significant...
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-002 – Replacement Reserve Withdrawals Finding Type. Immaterial noncompliance; Significant deficiency in internal control over compliance (Special Tests and Provisions) Federal programs U.S. Department of Housing and Urban Development  Supportive Housing for the Elderly (CFDA# 14.157) Condition. Certain capital expenditures, amounting to $6,135, were requested and reimbursed from the reserve for replacements after already having been requested and reimbursed from the reserve. Management corrected this oversight and transferred the duplicate reimbursed funds from the Project's operating account to the reserve for replacements in May 2024. Effect. As a result of this condition, the reserve for replacements account was underfunded during 2023. Plan. Management agrees with finding 2023-002 and has developed the following plan. All invoices submitted for reserve disbursement requests will be compared to those on prior withdrawals. Contact Person Responsible for This Corrective Action: Laura Maisevich, Senior Housing Manager Anticipated completion date: June 30, 2024
View Audit 309440
Finding 401346 (2023-001)
Significant Deficiency 2023
Marygrove Non-Profit Housing Corporation II
MI
Questioned Costs Allowable Costs / Cost Principles Eligibility
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-001 – Eligibility - Tenant File Documentation Finding Type. Immaterial noncompliance; Sig...
Corrective Action Plan Marygrove Nonprofit Housing Corp II, dba McGivney Bethune Apartments Project No. 044-EE011 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-001 – Eligibility - Tenant File Documentation Finding Type. Immaterial noncompliance; Significant deficiency in internal control over compliance (Eligibility) Federal programs U.S. Department of Housing and Urban Development  Supportive Housing for the Elderly (CFDA# 14.157) Condition. Out of a sample of 8 tenant files, it was noted: 1. One out of eight instances where a tenant EIV was not run within 90 days of move in; 2. One out of eight instances where a tenant's saving and checking accounts were not verified by a third party; 3. One out of eight instances where the incorrect balance was used to determine the tenant's checking account balance; 4. Two out of eight instances where a copy of the tenant's security deposit was not maintained in the tenant file; Effect. As a result of this condition, certain tenant files did not contain all required supporting documentation. Plan. Management agrees with finding 2023-001. All files are to be inspected in the current fiscal year to ensure compliance with HUD regulations. File maintenance will be competed following each move in and annual recertification. In addition to one-on-one training, the housing administrator has signed up for additional training including a WebEx on annual recertification and a basic EIV course. Additional training sessions are forthcoming. Contact Person Responsible for This Corrective Action: Laura Maisevich, Senior Housing Manager Anticipated completion date: June 30, 2024
View Audit 309440
Finding 401343 (2023-002)
Significant Deficiency 2023
Marygrove Non-Profit Housing Corporation
MI
Questioned Costs Special Tests & Provisions Allowable Costs / Cost Principles
Corrective Action Plan Marygrove Nonprofit Housing Corp, dba Theresa Maxis Apartments Project No. 044-11119 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-002 – Timely Payment of Mortgage Balance Finding Type. Immaterial noncompliance, Significant def...
Corrective Action Plan Marygrove Nonprofit Housing Corp, dba Theresa Maxis Apartments Project No. 044-11119 Year Ended December 31, 2023 June 20, 2024 FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 2023-002 – Timely Payment of Mortgage Balance Finding Type. Immaterial noncompliance, Significant deficiency in internal controls over compliance (Special Tests and Provisions) Federal programs U.S. Department of Housing and Urban Development  Supportive Housing for the Elderly (ALN# 14.157) Condition. Out of 12 monthly payments on the Project's HUD insured mortgage payable, that are due each fiscal year, 1 payment was late, resulting in a late fee. Effect. As a result of this condition, the mortgage was not paid on time. While there was ultimately payment of the delinquent monthly balance, the lack of effective internal controls could lead to future significant noncompliance. Plan. Management agrees with finding 2023-002 and has developed the following plan. Mortgage invoices are now sent to two accounts payable employees, as well as a monitored inbox, to ensure timely processing. Contact Person Responsible for This Corrective Action: David DeFrain, Vice President of Finance Anticipated completion date: June 30, 2024
View Audit 309439
Association to Benefit Children
NY
Questioned Costs Reporting Internal Control / Segregation of Duties
Planned Corrective Action: Association to Benefit Children (ABC) acknowledges that the 2023 data collection form was not filed timely. The planned correction plan is to file the 2023 data collection form upon the issuance of the Uniform Guidance financial statements and ensure that future data coll...
Planned Corrective Action: Association to Benefit Children (ABC) acknowledges that the 2023 data collection form was not filed timely. The planned correction plan is to file the 2023 data collection form upon the issuance of the Uniform Guidance financial statements and ensure that future data collection forms are filed timely. Person Responsible: Matthew Manger, Chief Financial Officer Expected Completion Date: June 2024
View Audit 309435
Association to Benefit Children Housing Development Fund Corporation
NY
Questioned Costs Reporting Internal Control / Segregation of Duties
Planned Corrective Action: Association to Benefit Children – Housing Development Fund Corporation (HDFC) acknowledges that the 2022 data collection form was not filed timely. The planned correction plan is to file the 2023 data collection form upon the issuance of the Uniform Guidance financial sta...
Planned Corrective Action: Association to Benefit Children – Housing Development Fund Corporation (HDFC) acknowledges that the 2022 data collection form was not filed timely. The planned correction plan is to file the 2023 data collection form upon the issuance of the Uniform Guidance financial statements and ensure that future data collection forms are filed timely. Person Responsible: Matthew Manger, Chief Financial Officer Expected Completion Date: June 2024
View Audit 309434
City of Oak Hill
WV
Questioned Costs Reporting Internal Control / Segregation of Duties
2023-002 Uniform Guidance Audit Damita Johnson, 3/31/2025 Submission City Manager Corrective Action planned to be taken: The City will work to develop and adopt controls to ensure that the year-end financial statements are prepared in a timely manner so as to facilitate a timely audit s...
2023-002 Uniform Guidance Audit Damita Johnson, 3/31/2025 Submission City Manager Corrective Action planned to be taken: The City will work to develop and adopt controls to ensure that the year-end financial statements are prepared in a timely manner so as to facilitate a timely audit submission as set forth in the Uniform Guidance.
View Audit 309431
Finding 401302 (2023-003)
Significant Deficiency 2023
Northeast Missouri Area Agency on Aging
MO
Questioned Costs Allowable Costs / Cost Principles Cash Management § 200.302
Action Taken: Management agrees with the finding and adopted the appropriate policies and procedures in December 2023.
Action Taken: Management agrees with the finding and adopted the appropriate policies and procedures in December 2023.
View Audit 309369
Finding 401296 (2023-003)
Significant Deficiency 2023
Heading Home, Inc. and Affiliates
MA
Questioned Costs Significant Deficiency
Calculation of Participant Portion of Rent Review Planned Corrective Action: The weaknesses in the rent calculation process had already been identified by Heading Home’s management team and addressed. As a result, new procedures were put in place during the FY 2024 recertification process (March-Ju...
Calculation of Participant Portion of Rent Review Planned Corrective Action: The weaknesses in the rent calculation process had already been identified by Heading Home’s management team and addressed. As a result, new procedures were put in place during the FY 2024 recertification process (March-June 2024) and include the following: All completed recertification packets are stored under the client page in AppFolio (property management software) with a copy given to the Case Manager to file in the client’s binder. The Real Estate Property Manager (Director of Real Estate) is responsible for uploading the packet to AppFolio. Packet includes the new Rent Letter, new Lease, TIC, and Verification Documents 1. A newly implemented checklist and tracking spreadsheet show each client’s progress through the annual recertification process. It includes completed rent calculation, client signature, Heading Home signature, correct storage of recert packet, and update of rent in property management software. The Property Manager (Director of Real Estate) is responsible for maintaining this sheet. 2. The checklist and tracking sheet are reviewed by Senior Director of Real Estate on a weekly basis with Property Manager, Senior Director of Contracts and Compliance, and applicable Programs team members. Person Responsible for Corrective Action Plan: Jaclyn Manchester, Senior Director of Real Estate and Facilities Anticipated Date of Completion: The above actions have been implemented for FY 2024 annual recertifications with a draft policy and procedure in place. The finalized annual recertification policy and procedure will be completed by 08/31/2024.
View Audit 309343
Senior Citizens Housing Development Corporation of Washington
FL
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 2...
Oversight Agency for Audit, Senior Citizens Housing Development Corporation of Washington respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: January 1, 2023 through December 31, 2023 The finding from the December 31, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should make the appropriate transfers out of the insurance escrow account to remedy the overfunding and perform regular analysis to ensure that funding is adequate but not excessive. Action Taken: New procedures have been implemented to ensure appropriate amounts are reserved in escrow. If the Oversight Agency for Audit has questions regarding the plan, please call Irene Phillips at 954-835-9200. Sincerely yours, Irene Phillips, CFO Irene Phillips CFO
View Audit 309340 Questioned Costs: $1
Finding 401292 (2023-004)
Material Weakness 2023
Grand Prairie Community Consolidated School District
IL
Questioned Costs Allowable Costs / Cost Principles Cash Management
The District will disaggregate the budget to actual review process to correspond to the level provided in the approved budget. Expenditures in excess of program budgets will be excluded from program costs. Stuart Parks, Superintendent 815-436-7000
The District will disaggregate the budget to actual review process to correspond to the level provided in the approved budget. Expenditures in excess of program budgets will be excluded from program costs. Stuart Parks, Superintendent 815-436-7000
View Audit 309339 Questioned Costs: $1
Finding 401291 (2023-003)
Material Weakness 2023
Grand Prairie Community Consolidated School District
IL
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
The district will review control procedures over disbursements to ensure all payments are properly supported by proper documentation. Vendor invoices will be matched with purchase orders and shipping documents to identify vendor double billings and prevent duplicate payments. The District recovered ...
The district will review control procedures over disbursements to ensure all payments are properly supported by proper documentation. Vendor invoices will be matched with purchase orders and shipping documents to identify vendor double billings and prevent duplicate payments. The District recovered $46,700 overpaid for the classroom furniture and is in discussions with the subrecipients to recover the remaining $5,663 overpaid for laptops. Stuart Parks, Superintendent 815-436-7000
View Audit 309339 Questioned Costs: $1
Finding 401290 (2023-001)
Material Weakness 2023
Southwestern Area Health Education Center, Inc.
CT
Reporting Questioned Costs Material Weakness
AHEC will maintain a spreadsheet which will include reporting deadlines and a reporting calendar to include due dates of all reports for each grant award.
AHEC will maintain a spreadsheet which will include reporting deadlines and a reporting calendar to include due dates of all reports for each grant award.
View Audit 309324
Finding 401280 (2023-001)
Significant Deficiency 2023
American Society of Nephrology, Inc.
DC
Questioned Costs Allowable Costs / Cost Principles
Finding No. 2023-001 – Significant Deficiency – Payroll Timesheet Allocation ALN: 93.318 and 93.083 Recommendation: We recommend that the Organization implement internal policies and procedures regarding the allowability of costs in that all expenditures are reviewed and approved by the appropriate ...
Finding No. 2023-001 – Significant Deficiency – Payroll Timesheet Allocation ALN: 93.318 and 93.083 Recommendation: We recommend that the Organization implement internal policies and procedures regarding the allowability of costs in that all expenditures are reviewed and approved by the appropriate individual in order to determine whether the expense amount is correct, properly recorded, and properly supported by either an invoice or timesheet. Views of Responsible Officials and Planned Corrective Action: Management agrees to the recommendation. From January 1 to June 30, 2023, the Organization allocated its time on federal grants by the anticipated percentage of time each employee worked on the project by month. After the 2022 audit was completed, and beginning July 1, 2023, the Organization implemented a timesheet process for all employees. Each employee documented how many hours they spent on each project every day. After the 15th and the last day of the month, all employees certify the accuracy of their timesheet and submit it to their supervisor for approval. Views of Responsible Officials and Planned Corrective Action (continued): Once reviewed for accuracy and certified by the supervisor, the timesheets are saved in an online repository. The hours spent on each project are used to calculate the costs incurred by the Organization each period. The Organization is still in the process of implementing an organization-wide timekeeping system that will be integrated into its financial and human resources systems in the future. Person Responsible: Tod Ibrahim Executive Vice President tibrahim@asn-online.org 202-640-4660 Planned Completion Date: December 31, 2024 American
View Audit 309321
Finding 401277 (2023-001)
Significant Deficiency 2023
Farmville Housing Authority
NC
HUD Housing Programs Questioned Costs Eligibility
Farmville Housing Authority Corrective Action Plan For the Year Ended September 30, 2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Wendy Ellis Executive Director Corrective Action:...
Farmville Housing Authority Corrective Action Plan For the Year Ended September 30, 2023 Section II - Financial Statement Findings None Reported Section III - Federal Award Findings and Questioned Costs Finding 2023-001 Name of Contact Person: Wendy Ellis Executive Director Corrective Action: We will implement proper internal control procedures for the N/C S/R Section 8 program eligiblity requirements. Proposed Completion Date: Immediately
View Audit 309310
Hickory Lane One, INC
MD
Questioned Costs Cash Management HUD Housing Programs
The Corporation is working to make the required deposits as cash flow permits.
The Corporation is working to make the required deposits as cash flow permits.
View Audit 309294 Questioned Costs: $1
Hickory Lane One, INC
MD
Questioned Costs
The Corporation is working to make the required deposits as cash flow permits.
The Corporation is working to make the required deposits as cash flow permits.
View Audit 309294 Questioned Costs: $1
Finding 401270 (2023-012)
Material Weakness 2023
Sumter County Board of Education
AL
Questioned Costs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.430
Time and Effort sheets will be completed and maintained in personnel files and federal program records.
Time and Effort sheets will be completed and maintained in personnel files and federal program records.
View Audit 309286 Questioned Costs: $1
Finding 401268 (2023-001)
Material Weakness 2023
Shirley School District
AR
Allowable Costs / Cost Principles Questioned Costs Internal Control / Segregation of Duties § 200.439
Had it not been for the transition between superintendents, I do not believe we would have had this finding. Since being in this position, I have contacted DESE (Jayne Green) numerous times for prior approval for things, including those that she stated didn't require the prior approval. Based on the...
Had it not been for the transition between superintendents, I do not believe we would have had this finding. Since being in this position, I have contacted DESE (Jayne Green) numerous times for prior approval for things, including those that she stated didn't require the prior approval. Based on the recommendation by the audit or, I contacted Mrs. Green who had me submit a prior approval letter to Mr. Eric James, also in DESE. I submitted that request on Tuesday, June 18, 2024 and received an approval email back from DESE and Mr. James on Wednesday, June 19, 2024, which is attached.
View Audit 309279 Questioned Costs: $1
Finding 401254 (2023-002)
Significant Deficiency 2023
Upcap Services, Inc.
MI
Questioned Costs Allowable Costs / Cost Principles Significant Deficiency
UPCAP Services, Inc. respectfully submits the following corrective action plan for the year ended September 30, 2023. Auditor: Maner Costerisan 2425 E. Grand River Ave., Suite 1 Lansing, Michigan 48912 Audit Period: Year ended September 30, 2023 Organization Contact Person: Melissa Sheedlo, Director...
UPCAP Services, Inc. respectfully submits the following corrective action plan for the year ended September 30, 2023. Auditor: Maner Costerisan 2425 E. Grand River Ave., Suite 1 Lansing, Michigan 48912 Audit Period: Year ended September 30, 2023 Organization Contact Person: Melissa Sheedlo, Director of Finance The findings from the September 30, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Finding - Financial statement audit Finding 2023-001 - Material Weakness Recommendation: The Organization should implement a process to review the Medicaid waiver program and develop estimates to be accrued for potential contractual adjustments or settlements. Action to be Taken: The Organization concurs with the facts of this finding and is implementing review and estimation procedures. Finding – Federal audit Finding 2023-002 - Significant deficiency Recommendation: The Organization should implement a process to ensure FSRs are reviewed by someone other than the preparer and the review is documented for future reference. Action to be Taken: The Organization concurs with the facts of this finding and is implementing review procedures.
View Audit 309274
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