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Corrective Action Plans

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Pono Homes, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of all residual receipts compliance requirements. Action Taken: The Organization will request HUD approval to pay back the excess residual receipts balance.
Recommendation: Training of staff should be performed to bring the staff up to date with the implementation of all residual receipts compliance requirements. Action Taken: The Organization will request HUD approval to pay back the excess residual receipts balance.
View Audit 51243 Questioned Costs: $1
Finding 43728 (2022-001)
Material Weakness 2022
Pono Homes, Inc.
MD
Questioned Costs HUD Housing Programs Reporting
Recommendation: ln conjunction with Pono Homes, lnc. and their local HUD field office, it was determined that the related party should invoice the Organization for project expenses on a monthly basis. ln turn, Pono Homes, lnc. should pay the invoice amount on a monthly basis. Action Taken: The aud...
Recommendation: ln conjunction with Pono Homes, lnc. and their local HUD field office, it was determined that the related party should invoice the Organization for project expenses on a monthly basis. ln turn, Pono Homes, lnc. should pay the invoice amount on a monthly basis. Action Taken: The auditors have worked with the auditee in conjunction with their local HUD field office to determine a course of action. All parties agreed with the recommendation to avoid unauthorized distributions.
View Audit 51243 Questioned Costs: $1
Burrell Housing Springfield
MO
HUD Housing Programs Special Tests & Provisions Cash Management
View of Responsible Officials and Planned Corrective Actions ? Surplus cash is calculated on a monthly basis. All residual receipts are required to be deposited in a separate federally insured account within 60 days of the fiscal year-end. Burrell Housing Springfield deposited cash surplus into a re...
View of Responsible Officials and Planned Corrective Actions ? Surplus cash is calculated on a monthly basis. All residual receipts are required to be deposited in a separate federally insured account within 60 days of the fiscal year-end. Burrell Housing Springfield deposited cash surplus into a residual receipts account for fiscal year-end June 31, 2021, however the funds were not deposited until after the 60-day deadline. Written instructions are included on the surplus cash calculation spreadsheet to ensure compliance. Responsible party is now Cris Desjardins, Senior Accountant.
View Audit 51238
Finding 43723 (2022-006)
Significant Deficiency 2022
Nebraska Association for Developmental Housing
IA
Questioned Costs HUD Housing Programs Reporting
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2021. The Company should repay the replacement reserve $7,486. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the ...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2021. The Company should repay the replacement reserve $7,486. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the replacement reserve. The Company will repay the replacement reserve when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
Finding 43722 (2022-005)
Significant Deficiency 2022
Nebraska Association for Developmental Housing
IA
Questioned Costs HUD Housing Programs Reporting
a. Comments on the Finding and Each Recommendation - The replacement reserve is underfunded at June 30, 2022. The project should make a deposit to the replacement reserve account in the amount of $291,545 or negotiate with HUD to suspend the debt service savings deposit. Management agrees with the...
a. Comments on the Finding and Each Recommendation - The replacement reserve is underfunded at June 30, 2022. The project should make a deposit to the replacement reserve account in the amount of $291,545 or negotiate with HUD to suspend the debt service savings deposit. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to the financial situation the Company is in at June 30, 2022, making this deposit is impossible. HUD has agreed to suspend the monthly required debt service savings deposit effective September 1, 2019. Management is negotiating with HUD to get the past debt service saving deposit requirement suspended permanently. If management is successful in negotiations with HUD, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for communicating with HUD.
View Audit 49930 Questioned Costs: $1
Finding 43721 (2022-004)
Significant Deficiency 2022
Nebraska Association for Developmental Housing
IA
Questioned Costs HUD Housing Programs Reporting
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2020. The Company should repay the nonprofit sponsor?s foundation $1,500. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constr...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2020. The Company should repay the nonprofit sponsor?s foundation $1,500. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the nonprofit sponsor?s foundation. The Company will repay the nonprofit sponsor?s foundation when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
Finding 43720 (2022-003)
Significant Deficiency 2022
Nebraska Association for Developmental Housing
IA
Questioned Costs HUD Housing Programs Reporting
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2019. The Company should repay the nonprofit sponsor?s foundation $3,300. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constr...
a. Comments on the Finding and Each Recommendation - Too much was distributed from the replacement reserve in 2019. The Company should repay the nonprofit sponsor?s foundation $3,300. Management agrees with the finding and recommendation. b. Action Planned on the Finding - Due to cash flow constraints, the Company was not able to repay the nonprofit sponsor?s foundation. The Company will repay the nonprofit sponsor?s foundation when cash is available. If cash becomes available, the anticipated completion date is June 30, 2023. Terry Burns is the auditee official responsible for completing this task.
View Audit 49930 Questioned Costs: $1
Clinton Township Voa Elderly Housing, Inc. (partridge Creek)
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 25, 2022 in the amount of $46,893. M...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 25, 2022 in the amount of $46,893. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: February 25, 2022
View Audit 49898
Clinton Township Voa Elderly Housing, Inc. (partridge Creek)
LA
HUD Housing Programs Cash Management Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
View Audit 49898
Finding 43713 (2022-001)
Significant Deficiency 2022
Aiken County Commission on Alcohol and Drug Abuse
SC
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
SIFNIFICANT DEFICIENCY. 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF MCLAIN, DIRECTOR OF FINANCE. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN REVIEWING THE FINANCIAL STATEMENTS OF THE COMMISSION. PROPOSED COM...
SIFNIFICANT DEFICIENCY. 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF MCLAIN, DIRECTOR OF FINANCE. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN REVIEWING THE FINANCIAL STATEMENTS OF THE COMMISSION. PROPOSED COMPLETION DATE: MANAGEMENT WILL IMPLEMENT THE ABOVE ACTION IMMEDIATELY.
View Audit 47840
Finding 43702 (2022-001)
Significant Deficiency 2022
Housing Authority of Pineville
KY
HUD Housing Programs Internal Control / Segregation of Duties
2022 ? 001 CFDA #14.872 ? Public Housing Capital Funds Program ? Wage Rate Requirements The Executive Director acknowledges the finding and the Authority?s management is currently implementing the necessary changes to remediate these noncompliance instances. Person Responsible for Correction of Fi...
2022 ? 001 CFDA #14.872 ? Public Housing Capital Funds Program ? Wage Rate Requirements The Executive Director acknowledges the finding and the Authority?s management is currently implementing the necessary changes to remediate these noncompliance instances. Person Responsible for Correction of Finding: Courtney Musick, Executive Director Projected Completion Date: March 31, 2023
View Audit 45362
Pontiac Volunteers of America Elderly Hsg, Inc. (mcdonald Sr.)
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 28, 2022 in the amount of $1,601. Ma...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 28, 2022 in the amount of $1,601. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: February 28, 2022
View Audit 45356
Finding 43687 (2022-001)
Material Weakness 2022
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Eligibility HUD Housing Programs Subrecipient Monitoring
1. Finding 2022-1 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding In 2022 we hired additional oversight staff at the corporate level and changed the procedure for reviewing and approving annual certifications as well...
1. Finding 2022-1 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding In 2022 we hired additional oversight staff at the corporate level and changed the procedure for reviewing and approving annual certifications as well as monitoring EIV reporting. We have implanted new EIV procedures to ensure timely EIV reporting. All HUD staff has been trained on the new procedures.
View Audit 47430
Finding 43666 (2022-001)
Material Weakness 2022
The Harry and Jeanette Weinberg Village I, Inc.
MD
HUD Housing Programs Cash Management Internal Control / Segregation of Duties
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Contr...
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Controller has implemented tracking procedures to insure timely deposits.
View Audit 44438
Finding 43646 (2022-002)
Material Weakness 2022
The Housing Authority of Lafourche Parish
LA
HUD Housing Programs Eligibility Material Weakness
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened...
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of April 30, 2023.
View Audit 50179
Finding 43636 (2022-001)
Significant Deficiency 2022
Rose Hill House, Inc.
MO
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
View Audit 47501
Finding 43635 (2022-004)
Material Weakness 2022
River Kourt Apartments
OR
HUD Housing Programs Eligibility Material Weakness
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management ...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management agent will be identified to take over the property after 4/30/23. b. Ensure that the new managing agent employs an onsite manager with HUD compliance experience. c. Currently prioritizing recertifications by oldest first. d. Monthly review of TRACS reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New processes will be implemented by 5/1/2023.
View Audit 47500
Finding 43634 (2022-003)
Significant Deficiency 2022
River Kourt Apartments
OR
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency § 200.318 § 200.320
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and p...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compliance requirement for: i. CFR ?200.318, General procurement standards Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals ii. ?200.319, Competition. requirements will be met with documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements iii. ?200.320 Methods of procurement to be followed. 3. The anticipated completion date: a. New processes will be implemented by 05/01/2023.
View Audit 47500
Finding 43633 (2022-002)
Significant Deficiency 2022
River Kourt Apartments
OR
HUD Housing Programs Special Tests & Provisions Cash Management
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal co...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal controls to ensure surplus cash is deposited to residual receipts within 60 days of year end as required by HUD and that replacement reserves are funded as required. i. The $5,830 that was due from 2020 was deposited to proper account on 2/22/2023. ii. Deposit $400 to the replacement reserve to cure the underfunding of the reserve as of 06/30/2022. iii. Reserve balances will be reviewed by staff account each month and the year end balances will be verified by the Accounting Manager or Controller. 3. The anticipated completion date: a. New processes will be implemented by 03/01/2023. Deposit to residual receipts for missed 2020 deposit and catch-up deposit for $400 to reserve for replacement for FY22 were completed 02/22/2023.
View Audit 47500
Baltimore Voa Living Center, Inc.
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on July 27, 2022, in the amount of $18,682. Ma...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on July 27, 2022, in the amount of $18,682. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: July 27, 2022
View Audit 39801
Eugene Smilovic Housing Development Fund Corporation
NY
HUD Housing Programs Cash Management
We will regularly perform surplus calculation and comply with the required funding of the residual receipts account and will fund the shortfall immediately.
We will regularly perform surplus calculation and comply with the required funding of the residual receipts account and will fund the shortfall immediately.
View Audit 39759
Fraser Independent Living Project Iii, Inc., Excelsior Court
MN
HUD Housing Programs
Corrective Action Completed. Management?s Response: Management agrees that the response to HUD occurred after the 5-day requirement. We intend to address any future REAC inspections within the 5-day requirement and have responded to REAC as of December 20, 2022.
Corrective Action Completed. Management?s Response: Management agrees that the response to HUD occurred after the 5-day requirement. We intend to address any future REAC inspections within the 5-day requirement and have responded to REAC as of December 20, 2022.
View Audit 49664
Finding 43468 (2022-001)
Significant Deficiency 2022
Fairfield Garden Court,inc.dba Fairfield Garden Court 073-Ee106-Np-Wah
IN
Questioned Costs HUD Housing Programs
Statement of condition #2022-001: The Corporation did not make one reserve for replacements deposit during the year ended June 30, 2022. Recommendation: Management should transfer $1,508 from the security deposit cash account to the reserve for replacements fund. Action(s) Taken or Planned on the ...
Statement of condition #2022-001: The Corporation did not make one reserve for replacements deposit during the year ended June 30, 2022. Recommendation: Management should transfer $1,508 from the security deposit cash account to the reserve for replacements fund. Action(s) Taken or Planned on the Finding: On July 1, 2022, management transferred $1,508 from the security deposit cash account to the reserve for replacements fund.
View Audit 48262 Questioned Costs: $1
Mission Housing Developmnet Property Iv, Inc.
CA
HUD Housing Programs Reporting
Finding Number Planned Corrective Action Anticipated Completion Date Responsible Contact Person 2022-001 Management is working on requesting HUD to waive the funding requirements. 12/31/2022 Marizza Bautista-Ong
Finding Number Planned Corrective Action Anticipated Completion Date Responsible Contact Person 2022-001 Management is working on requesting HUD to waive the funding requirements. 12/31/2022 Marizza Bautista-Ong
View Audit 46166
Maine Community Action Association
ME
Allowable Costs / Cost Principles Internal Control / Segregation of Duties HUD Housing Programs § 200.308 § 200.309 § 200.403
2022-002 Community Services Block Grant? CFDA No. 93.569 Noncompliance: Out of the forty expenditures tested, one expenditure included FY2022 and FY2023 amounts. The expenditure included amounts related to October 2022, which is after the federal award period of performance, but was expensed in full...
2022-002 Community Services Block Grant? CFDA No. 93.569 Noncompliance: Out of the forty expenditures tested, one expenditure included FY2022 and FY2023 amounts. The expenditure included amounts related to October 2022, which is after the federal award period of performance, but was expensed in full to the award as of September 30, 2022. Recommendation: We recommend that Management strengthen their processes, controls, and review over direct federal award expenditures and ensure compliance with Uniform Administrative Requirements. In addition, management should seek appropriate training for financial department staff to ensure proper cutoff of program expenditures. Responsible Person for Corrective Action: Megan Hannan, Executive Director Corrective Action to be Taken: Management and the fiscal agent will review end of year invoices for dates of service as they are processed for necessary accruals between fiscal years to validate charges to appropriate federal awards. Financial training will be provided as needed and requested to avoid future findings. The anticipated completion date for this corrective action is 9.30.23
View Audit 40097
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