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Corrective Action Plans

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Finding 23870 (2022-003)
Material Weakness 2022
Northwest Oregon Housing Authority
OR
HUD Housing Programs Material Weakness Internal Control / Segregation of Duties
2022-003 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audi...
2022-003 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their HQS inspection policies to ensure that all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Northwest Oregon Housing Authority has reviewed its inspection policies regarding timely inspections and maintenance of inspection documents. NOHA attempted to conduct inspections on all units following the lifting of COVID restrictions. NOHA is continuing to clean up software data to ensure proper documentation of inspections. Name(s) of the contact person(s) responsible for corrective action: Sandra Soucie, HCV Manager, HCVManager@nwoha.org Planned completion date for corrective action plan: 3/31/2023
View Audit 19862
Finding 23869 (2022-002)
Significant Deficiency 2022
Northwest Oregon Housing Authority
OR
HUD Housing Programs Eligibility Significant Deficiency
2022-002 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. Explanation of disagreement with audit finding: There is no disagreement wi...
2022-002 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their policies to ensure all required documentation is maintained for all individuals who are on the waiting list. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: NOHA has reviewed its policies regarding documentation maintenance for all individuals on the waiting list. Quality control review of waiting list data entry was put in place after October 2020. The oldest application on the current waiting list is dated 2018. NOHA anticipates this finding will continue until the waiting list application dates reach 10/2020. Name(s) of the contact person(s) responsible for corrective action: Sandra Soucie, HCV Manager, HCVManager@nwoha.org Planned completion date for corrective action plan: 3/31/2023
View Audit 19862
Finding 23868 (2022-001)
Significant Deficiency 2022
Northwest Oregon Housing Authority
OR
HUD Housing Programs Eligibility Significant Deficiency
2022-001 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. Explanation of disagreement with audit finding: T...
2022-001 Housing Voucher Cluster ? Assistance Listing No. 14.871 Recommendation: The Authority should review their processes for eligibility determination and documentation to ensure all information is properly documented and maintained in the files. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The Northwest Oregon Housing Authority has reviewed eligibility determination and documentation processes. Staff have received training regarding proper documentation. NOHA has conducted quality control file reviews on approximately 10% of transactions between July 1, 2022, to January 31, 2023, to review and ensure file quality. QC reviews will continue on an ongoing basis. Name(s) of the contact person(s) responsible for corrective action: Sandra Soucie, HCV Manager, HCVManager@nwoha.org Planned completion date for corrective action plan: 1/31/2023
View Audit 19862
Asi - Las Vegas, Inc.
MN
Questioned Costs HUD Housing Programs
ASI - LAS VEGAS, INC. HUD PROJECT NO. 121-HD003-NP-WPD CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Las Vegas, Inc. respectfully submits the following corrective action plan for the ye...
ASI - LAS VEGAS, INC. HUD PROJECT NO. 121-HD003-NP-WPD CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Las Vegas, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 The Project paid the expense of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it pays the correct amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 18453 Questioned Costs: $1
Finding 23788 (2022-011)
Significant Deficiency 2022
City of Baltimore, Maryland
MD
Subrecipient Monitoring Cash Management HUD Housing Programs § 200.303
Finding 2022-011 US Department of Housing and Urban Development AL No. 14.241 Housing Opportunities for Persons with AIDS Significant Deficiency over Special Tests - Housing Quality Standards- Housing Opportunities for Persons with AIDS Repeat Finding: No Auditee?s Corrective Action Plan: MOH...
Finding 2022-011 US Department of Housing and Urban Development AL No. 14.241 Housing Opportunities for Persons with AIDS Significant Deficiency over Special Tests - Housing Quality Standards- Housing Opportunities for Persons with AIDS Repeat Finding: No Auditee?s Corrective Action Plan: MOHS follows a recordkeeping process for its inspections. Inspection checklists are maintained in the participant records by calendar year. In some cases, the inspection may fall outside of when the participants annual recertification is due. During reviews, MOHS management will ensure that the staff are clear about providing inspection checklist for both years identified in the review period and not just the inspection for the annual recertification year. Additionally, during the period of review, the Inspections team experienced challenges with connecting into the City?s VPN system. Due to the connectivity issues, MOHS was not able to perform its inspections as required. MOHS has started the process to correct the connectivity issues. MOHS will be upgrading its? housing database to the web-based version. The new version will not require VPN access through Baltimore City?s network. The inspections team will be able to connect to the housing database via the web. MOHS anticipates the new database upgrade to be in place by Summer 2023. Contact Person: Compliance Supervisor ? Donata Patrick Completion Date: July 2023
View Audit 23759
Finding 23786 (2022-008)
Significant Deficiency 2022
City of Baltimore, Maryland
MD
Eligibility HUD Housing Programs Significant Deficiency § 200.303
Finding 2022-008 U.S. Department of Housing and Urban Development (HUD) AL No. 14.241 Housing Opportunities for Persons with AIDS Significant Deficiency and Internal Control Deficiency over Eligibility Repeat Finding: No Auditee?s Corrective Action Plan: MOHS does have a written process in ...
Finding 2022-008 U.S. Department of Housing and Urban Development (HUD) AL No. 14.241 Housing Opportunities for Persons with AIDS Significant Deficiency and Internal Control Deficiency over Eligibility Repeat Finding: No Auditee?s Corrective Action Plan: MOHS does have a written process in place for review of participant eligibility. The Housing Coordinator performs quality assurance reviews of participant eligibility and verifies documentation is maintained in the records. During the review period, the Housing Coordinator position was vacant. MOHS has started the process to fill the position. MOHS anticipates the Housing Coordinator position will be filled by Summer 2023. Contact Person: Compliance Supervisor ? Donata Patrick Completion Date: July 2023
View Audit 23759
Finding 23705 (2022-034)
Significant Deficiency 2022
State of Michigan
MI
Reporting Subrecipient Monitoring HUD Housing Programs
Finding 2022-034 Community Development Block Grants/State?s Program, ALN 14.228 - Timeliness of Performance Reporting Management Views MSHDA agrees with the finding. Planned Corrective Action To ensure timely submission of the Consolidated Annual Performance and Evaluation Report (CAPER), MSHDA w...
Finding 2022-034 Community Development Block Grants/State?s Program, ALN 14.228 - Timeliness of Performance Reporting Management Views MSHDA agrees with the finding. Planned Corrective Action To ensure timely submission of the Consolidated Annual Performance and Evaluation Report (CAPER), MSHDA will develop a multi-agency (MSHDA, MSF, MEDC, and MDHHS) Microsoft Teams schedule of action steps to ensure that the reporting deadline is met. This action step calendar will be created in a Microsoft Teams shared workspace. Each agency will be assigned tasks to complete in advance of the deadline, to ensure that the submission deadline is met. The action step schedule will include all items necessary to meet the reporting timeline of September 30 of each year. Action steps will begin the first week of July, with a draft CAPER due for public comment period in mid-August, and the public comment period occurring thereafter. Per the U.S. Department of Housing and Urban Development regulations, and MSHDA?s citizen participation plan, the public comment period is required for at least 15 days before the final CAPER is submitted. A final copy of the CAPER will be submitted within the Integrated Disbursement and Information System one week prior to the due date to ensure no delays occur. Anticipated Completion Date The Microsoft Teams action step calendar will be implemented by July 7, 2023. Responsible Individual(s) Tonya Joy, MSHDA
View Audit 20093
Finding 23647 (2022-001)
Significant Deficiency 2022
Wausau Community Development Authority
WI
HUD Housing Programs Subrecipient Monitoring Reporting
Unaudited REAC Reporting Recommendation: CLA recommends the CDA develops an internal control monitoring system to ensure unaudited REAC filings are submitted on time. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding:...
Unaudited REAC Reporting Recommendation: CLA recommends the CDA develops an internal control monitoring system to ensure unaudited REAC filings are submitted on time. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will work closely with our outside accountant to ensure timely REAC reporting, securing a submission confirmation email. Management will also further confirm submission via HUD online systems. Name(s) of the contact person(s) responsible for corrective action: Betty Noel, Assistant Director Planned completion date for corrective action plan: April 18, 2023
View Audit 18342
Finding 23451 (2022-051)
Significant Deficiency 2022
State of Rhode Island
RI
Allowable Costs / Cost Principles Subrecipient Monitoring HUD Housing Programs
The most recent federal pandemic recovery awards have been administered as an appropriation of funds. This tightens the controls over the use of the funds, ensures performance metrics were agreed to prior to release of funds to the subrecipient, and requires consistent reporting and monitoring of p...
The most recent federal pandemic recovery awards have been administered as an appropriation of funds. This tightens the controls over the use of the funds, ensures performance metrics were agreed to prior to release of funds to the subrecipient, and requires consistent reporting and monitoring of performance metrics. Anticipated Completion Date: Completed prior to release of audit. Contact Person: Paul Dion, Director Department of Administration, Pandemic Recovery Office paul.l.dion@doa.ri.gov
View Audit 23102
Finding 23423 (2022-001)
Significant Deficiency 2022
Montgomery County Housing Authority
PA
Questioned Costs HUD Housing Programs Significant Deficiency
Views of Responsible Officials and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Joe...
Views of Responsible Officials and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Joel Johnson, Executive Director, is responsible for implementing this corrective action by December 31, 2023.
View Audit 19795 Questioned Costs: $1
Finding 23271 (2022-006)
Significant Deficiency 2022
Greenwood School District
WI
Internal Control / Segregation of Duties Special Tests & Provisions Subrecipient Monitoring
Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster ...
Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster during the fiscal year and properly retain the documentation. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: This process was completed in the fall of 2022. The person handling this for 2021-22 didn?t complete this process because lunches and breakfasts were all free.. Name(s) of the contact person(s) responsible for corrective action: Lisa Hinker Planned completion date for corrective action plan: Fall of 2022
View Audit 18647
Finding 23218 (2022-001)
Significant Deficiency 2022
County of Mercer
PA
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Finding 2022-001 - Internal Control over Financial Reporting and Account Adjustments as described in Section II (impacts two of the major federal programs COVID-19 Emergency Rental Assistance Program (ALN 21.023) and COVID-19 Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027)), Auditor's...
Finding 2022-001 - Internal Control over Financial Reporting and Account Adjustments as described in Section II (impacts two of the major federal programs COVID-19 Emergency Rental Assistance Program (ALN 21.023) and COVID-19 Coronavirus State and Local Fiscal Recovery Funds (ALN 21.027)), Auditor's Recommendation: We recommend that management evaluate their internal controls over the financial reporting process and ensure that an individual is assigned to reconcile balance sheet accounts on a monthly, quarterly, and annual basis. We also recommend that a second individual be assigned to review the reconciliations and ensure that the financial statements are prepared in accordance with GAAP. Corrective Action Plan: The following procedures had been in place in prior years but were not followed completely in preparing trial balances for audit. During the period from January 1 following year-end until the trial balances are submitted for audit, both the Fiscal Office and the Controller's accounts payable processing will continue to evaluate invoices presented for payment. If either the invoice date, the date of delivery of goods or services, or a contractual down payment falls in the prior year, the item will be dated in the prior year. The trial balances of all restricted funds will be evaluated by the Fiscal Administrator to identify unexpended restricted revenues. These will be reclassified to "deferred revenue" accounts on the balance sheet of the respective fund. A representative of the Controller will approve and post those entries to the general ledger. The "payment under protest" of real estate taxes has been unusual in past years. However, we understand that it could be more common until the county-wide reassessment is completed for use in 2026. Accordingly, we will evaluate any such case and adjust the recorded "deferred total amount" to "estimated collection amount" in the current period. All of the above procedures have been re-adopted as of September 27, 2023 to constitute and implement our corrective action plan. We believe the above enhancement of our procedures will maintain our system of internal control to produce timely trial balances for audit and reporting.
View Audit 25930
Hale County Housing Authority
TX
HUD Housing Programs
2021- 001 - Corrective Action Plan ? SEMAP report not filed. Contact person ? Executive Director. Corrective action planned ? SEMAP reports will be timely filed in the future. Anticipated completion date ? Within the next fiscal year.
2021- 001 - Corrective Action Plan ? SEMAP report not filed. Contact person ? Executive Director. Corrective action planned ? SEMAP reports will be timely filed in the future. Anticipated completion date ? Within the next fiscal year.
View Audit 23700
Falcon Housing Corporation 023-Ee-122
MA
HUD Housing Programs
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Reserve for Replacement be ...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-003: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends the Reserve for Replacement be properly funded on a monthly basis. ACTION TAKEN The Project will propose to HUD, after a substantial rent increase, to double the outstanding Reserve for Replacement payments to bring this development into compliance over the next two years.
View Audit 19703
Falcon Housing Corporation 023-Ee-122
MA
HUD Housing Programs Subrecipient Monitoring Eligibility
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenants? 90-day E...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-002: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends ensuring all tenants? 90-day EIV reports are generated within the required time period to verify tenant information promptly and help reduce errors in subsidy payments. ACTION TAKEN The Project will be monitoring the use of the EIV system for move-ins and recertifications.
View Audit 19703
Falcon Housing Corporation 023-Ee-122
MA
HUD Housing Programs Eligibility
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight...
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT Department of Housing and Urban Development Finding, 2022-001: Major Programs: Major Program: Section 202 Supportive Housing for the Elderly, Federal Assistance Listing Number 14.157 RECOMMENDATION The auditor recommends implementing greater oversight over HUD tenant compliance and proper employee training. ACTION TAKEN The Project will monitor tenant move outs to ensure security deposits are refunded within the thirty-day period specified by HUD and review the HUD move out procedures with their employees.
View Audit 19703
National Church Residences of Southern California D/b/a Burke Manor
OH
Procurement, Suspension & Debarment HUD Housing Programs Reporting
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year due to cash flow shortages which were in part due to not receiving PRAC payments for a portion of the year. The Corporation made 11 deposits of $17,334 rathe...
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year due to cash flow shortages which were in part due to not receiving PRAC payments for a portion of the year. The Corporation made 11 deposits of $17,334 rather than the required 12 deposits. Planned Corrective Action: The Corporation is working with HUD to approve a suspension of deposits. In addition, the underfunded amount of $17,334 will be deposited into the replacement reserve account to correct the underfunding. Contact person responsible for corrective action: Jill Kolb, Vice President Housing Accounting Anticipated Completion Date: August 31, 2023
View Audit 18988
C.c.o.a. Housing Corporation Dba Cathay Manor
CA
HUD Housing Programs
Barker Management (BMI) always took pride in the higher standards as it maintained and protocols it implements in the properties it manages. Regarding the findings in Schedule of Findings and Questioned Costs, about the REAC score of 24c, please note this, this was an inspection dated 01.25.2022 onl...
Barker Management (BMI) always took pride in the higher standards as it maintained and protocols it implements in the properties it manages. Regarding the findings in Schedule of Findings and Questioned Costs, about the REAC score of 24c, please note this, this was an inspection dated 01.25.2022 only 41 days after BMI took over the management. The inspection performed earlier was in 10.13.2021 with a score of 28c. It was again prior to BMI taken over management of the said property. Since BMI took over, it conducted surveys and meetings with tenant and hired consultants and vendors to address all the findings of items that resulted in management being transferred to BMI. As a result of BMI corrective actions, conditions improved substantially in the property. The REAC conducted on 01.10.2023 had a score of 63c which is a testimony of that progress. BMI will strive to improve the conditions to the highest standards that is accepted by BMI management confirm history of excellent property management.
View Audit 18259
Lincoln School Senior Apartments
WA
Special Tests & Provisions HUD Housing Programs Material Weakness § 200.516
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Lincoln School Senior Apartments respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and Address of Independent Public Accounting Firm: Squires Maddux & Company, PLLC 100 Second Avenue Sou...
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Lincoln School Senior Apartments respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and Address of Independent Public Accounting Firm: Squires Maddux & Company, PLLC 100 Second Avenue South, Ste 270 Edmonds, Washington 98020 Audit Period: March 31, 2022 Prepared by: Name: Steve Armatage Position: Controller Telephone Number: (206) 441-8866 Extension 105 Email Address: sarmatage@panpacificproperties.com The findings from the March 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS ? FINANCIAL STATEMENTS AUDIT NONE. FINDINGS ? FEDERAL AWARDS PROGRAMS AUDITS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 202, CFDA 14-157 Supportive Housing for the Elderly S3800-030 Statement of Condition ? All of the deposits were made at year end, but due to availability of funds, three of the twelve deposits were made late. FINDINGS ? FEDERAL AWARDS PROGRAMS AUDITS (Continued) DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: Section 202, CFDA 14-157 Supportive Housing for the Elderly (Continued) S3800-045 Reporting Views of Responsible Officials - Management applied for and received a significant rent increase from HUD that should help improve liquidity so that sufficient funds are available to make the required reserve deposit when due. Property(s) and associated questioned costs this finding applies to: S3800-037 FHA/Contract Number - 127EE034 S3800-038 Questioned Costs - $0 S3800-080 Recommendation - Management has taken steps to improve liquidity so that sufficient funds should be available for monthly deposits. Management should ensure those deposits are made monthly. S3800-140 Completion Date ? June 20, 2022 S3800-150 Response - Management has taken corrective action and concurs with the auditor?s recommendation. If the Department of Housing and Urban Development has questions regarding this plan, please call Steve Armatage at (206) 441-8866 Extension 105. Sincerely yours, ______________________________________________ Steve Armatage, Pan Pacific Properties Inc. Controller
View Audit 17899
Asi - Jamestown, Inc.
MN
Questioned Costs HUD Housing Programs
ASI - JAMESTOWN, INC. HUD PROJECT NO. 094-HH001-NP-WPH-CA CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Jamestown, Inc. respectfully submits the following corrective action plan for the year ended Dece...
ASI - JAMESTOWN, INC. HUD PROJECT NO. 094-HH001-NP-WPH-CA CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI - Jamestown, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 811, Assistance Listing Number 14.181 The Project did not have adequate supporting documentation for a petty cash disbursement. Recommendation: The Project should obtain adequate supporting documentation before payment to make sure it pays the correct amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 22912 Questioned Costs: $1
Henderson County Health Care Corporation - Two
KY
HUD Housing Programs Matching / Level of Effort / Earmarking
To reduce operating costs, payroll costs and other shared expenses are initially processed and paid through Redbanks Towers and Apartments. The other two affiliated properties managed by Henderson County Health Care Corporation, II reimburse Redbanks Towers and Apartments for their proportionate sha...
To reduce operating costs, payroll costs and other shared expenses are initially processed and paid through Redbanks Towers and Apartments. The other two affiliated properties managed by Henderson County Health Care Corporation, II reimburse Redbanks Towers and Apartments for their proportionate share of the costs. The $54,930 are not loans to the other affiliated properties. The amount can be attributed to timing differences and billing the affiliated properties after an expense is paid. Due to employee issues and turnover, some of the reimbursements were not made in a timely manner. Management has taken proactive steps to ensure timely reimbursement in the future, including but not limited to, outsourcing accounts payable, changes in staffing, monitoring the intercompany reimbursements, etc. As of October 4, 2022, $43,404.81 of the amount has been reimbursed to Redbanks Towers and Apartments. The balance of $11,525.42 will be reimbursed as soon as possible.
View Audit 25867
Henderson County Health Care Corporation - Two
KY
HUD Housing Programs
The tenant security deposit account is underfunded due to more interest being paid out than what was earned. Management will transfer funds to adequately fund the liability to tenants as soon as possible.
The tenant security deposit account is underfunded due to more interest being paid out than what was earned. Management will transfer funds to adequately fund the liability to tenants as soon as possible.
View Audit 25867
Finding 22980 (2022-001)
Significant Deficiency 2022
Winter Grove, Inc.
CT
HUD Housing Programs Reporting
CP-1011 CORRECTIVE ACTION PLAN Project Legal Name: Winter Grove, Inc. HUD Project No.: 017-EE118 Audit Firm: Cohn Reznick Period covered by the audit: 12/31/2022 Corrective Action Plan prepared by: Name: Arlene Lawrence Position: Chief Financial Officer Telephone Number: 203-562-4514 Signature:_____...
CP-1011 CORRECTIVE ACTION PLAN Project Legal Name: Winter Grove, Inc. HUD Project No.: 017-EE118 Audit Firm: Cohn Reznick Period covered by the audit: 12/31/2022 Corrective Action Plan prepared by: Name: Arlene Lawrence Position: Chief Financial Officer Telephone Number: 203-562-4514 Signature:___________________________________ The following is a recommended format to be followed by the auditee for preparing a corrective action plan: A. Current Findings on the Schedule of Findings, Questioned Costs and Recommendations 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation The bank erroneously refunded dormant account balances Winter Grove was holding as security deposits for tenants. This resulted in the security deposit account to be underfunded as of December 31, 2022. b. Action(s) Taken or Planned on the Finding We are working with the bank and are in the process of closing out all individual sub-accounts to hold all the funds under Winter Grove?s name. We have identified the tenants that received refunds and are working with them to replenish those funds. The account will be funded appropriately in 2023.
View Audit 18813
Virginia Place Apartments INC
LA
HUD Housing Programs
A. Comments on Findings and Recommendations 2022-002 Management agrees that the Project did not receive and deposit its monthly HAP payments from November 2021 to June 2022 in a timely manner. B. Actions Taken or Planned 2022-002 Management corrected the compliance issues and received the deli...
A. Comments on Findings and Recommendations 2022-002 Management agrees that the Project did not receive and deposit its monthly HAP payments from November 2021 to June 2022 in a timely manner. B. Actions Taken or Planned 2022-002 Management corrected the compliance issues and received the delinquent HAP funds in July 2022. C. Status of Corrective Actions on Prior Findings N/A D. Anticipated Completion Date 2022-001 September 20, 2022. 2022-002 July 31, 2022. E. Contact Person Veronica Glover 2924 Knight ST #326 Shreveport, LA 71105 318-865-1422
View Audit 19928
Virginia Place Apartments INC
LA
HUD Housing Programs
A. Comments on Findings and Recommendations 2022-001 Management agrees that the Project did not the make the monthly Reserve for Replacement deposits in the amount of $9,600. B. Actions Taken or Planned 2022-001 Management made the delinquent required deposit of $9,600 on September 20, 2022. ...
A. Comments on Findings and Recommendations 2022-001 Management agrees that the Project did not the make the monthly Reserve for Replacement deposits in the amount of $9,600. B. Actions Taken or Planned 2022-001 Management made the delinquent required deposit of $9,600 on September 20, 2022. C. Status of Corrective Actions on Prior Findings N/A D. Anticipated Completion Date 2022-001 September 20, 2022. 2022-002 July 31, 2022. E. Contact Person Veronica Glover 2924 Knight ST #326 Shreveport, LA 71105 318-865-1422
View Audit 19928
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