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Corrective Action Plans

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Clinton Township Voa Elderly Housing, Inc. (partridge Creek)
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 25, 2022 in the amount of $46,893. M...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 25, 2022 in the amount of $46,893. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: February 25, 2022
View Audit 49898
Clinton Township Voa Elderly Housing, Inc. (partridge Creek)
LA
HUD Housing Programs Cash Management Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 3, 2022
View Audit 49898
Finding 43713 (2022-001)
Significant Deficiency 2022
Aiken County Commission on Alcohol and Drug Abuse
SC
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
SIFNIFICANT DEFICIENCY. 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF MCLAIN, DIRECTOR OF FINANCE. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN REVIEWING THE FINANCIAL STATEMENTS OF THE COMMISSION. PROPOSED COM...
SIFNIFICANT DEFICIENCY. 2022-001 SEGREGATION OF DUTIES. NAME OF CONTACT PERSON: JEFF MCLAIN, DIRECTOR OF FINANCE. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE BOARD OF DIRECTORS WILL REMAIN INVOLVED IN REVIEWING THE FINANCIAL STATEMENTS OF THE COMMISSION. PROPOSED COMPLETION DATE: MANAGEMENT WILL IMPLEMENT THE ABOVE ACTION IMMEDIATELY.
View Audit 47840
Finding 43702 (2022-001)
Significant Deficiency 2022
Housing Authority of Pineville
KY
HUD Housing Programs Internal Control / Segregation of Duties
2022 ? 001 CFDA #14.872 ? Public Housing Capital Funds Program ? Wage Rate Requirements The Executive Director acknowledges the finding and the Authority?s management is currently implementing the necessary changes to remediate these noncompliance instances. Person Responsible for Correction of Fi...
2022 ? 001 CFDA #14.872 ? Public Housing Capital Funds Program ? Wage Rate Requirements The Executive Director acknowledges the finding and the Authority?s management is currently implementing the necessary changes to remediate these noncompliance instances. Person Responsible for Correction of Finding: Courtney Musick, Executive Director Projected Completion Date: March 31, 2023
View Audit 45362
Pontiac Volunteers of America Elderly Hsg, Inc. (mcdonald Sr.)
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 28, 2022 in the amount of $1,601. Ma...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on February 28, 2022 in the amount of $1,601. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: February 28, 2022
View Audit 45356
Finding 43687 (2022-001)
Material Weakness 2022
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Eligibility HUD Housing Programs Subrecipient Monitoring
1. Finding 2022-1 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding In 2022 we hired additional oversight staff at the corporate level and changed the procedure for reviewing and approving annual certifications as well...
1. Finding 2022-1 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding In 2022 we hired additional oversight staff at the corporate level and changed the procedure for reviewing and approving annual certifications as well as monitoring EIV reporting. We have implanted new EIV procedures to ensure timely EIV reporting. All HUD staff has been trained on the new procedures.
View Audit 47430
Finding 43666 (2022-001)
Material Weakness 2022
The Harry and Jeanette Weinberg Village I, Inc.
MD
HUD Housing Programs Cash Management Internal Control / Segregation of Duties
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Contr...
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding. b. Action(s) Taken or Planned on the Finding The Residual Receipts deposit was not made timely due to a turnover in staff. Management has trained all accounting staff on this process and the Controller has implemented tracking procedures to insure timely deposits.
View Audit 44438
Finding 43646 (2022-002)
Material Weakness 2022
The Housing Authority of Lafourche Parish
LA
HUD Housing Programs Eligibility Material Weakness
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened...
Finding 2022-002 ? Tenant File Documentation Maintenance Corrective Action The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of April 30, 2023.
View Audit 50179
Finding 43636 (2022-001)
Significant Deficiency 2022
Rose Hill House, Inc.
MO
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
Recommendation: We recommend the Project review controls to include timely review of year-end financials and surplus cash calculation so surplus cash is deposited timely
View Audit 47501
Finding 43635 (2022-004)
Material Weakness 2022
River Kourt Apartments
OR
HUD Housing Programs Eligibility Material Weakness
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management ...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare 2. The corrective action planned: a. Pinehurst Management overseeing property through 4/30/23. A new management agent will be identified to take over the property after 4/30/23. b. Ensure that the new managing agent employs an onsite manager with HUD compliance experience. c. Currently prioritizing recertifications by oldest first. d. Monthly review of TRACS reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New processes will be implemented by 5/1/2023.
View Audit 47500
Finding 43634 (2022-003)
Significant Deficiency 2022
River Kourt Apartments
OR
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency § 200.318 § 200.320
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and p...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr Director of Finance/ShelterCare b. Catherine Fisher, Controller/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compliance requirement for: i. CFR ?200.318, General procurement standards Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals ii. ?200.319, Competition. requirements will be met with documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements iii. ?200.320 Methods of procurement to be followed. 3. The anticipated completion date: a. New processes will be implemented by 05/01/2023.
View Audit 47500
Finding 43633 (2022-002)
Significant Deficiency 2022
River Kourt Apartments
OR
HUD Housing Programs Special Tests & Provisions Cash Management
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal co...
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare b. Nathan Smith, Controller/Pinehurst Management 2. The corrective action planned: a. Implement additional internal controls to ensure surplus cash is deposited to residual receipts within 60 days of year end as required by HUD and that replacement reserves are funded as required. i. The $5,830 that was due from 2020 was deposited to proper account on 2/22/2023. ii. Deposit $400 to the replacement reserve to cure the underfunding of the reserve as of 06/30/2022. iii. Reserve balances will be reviewed by staff account each month and the year end balances will be verified by the Accounting Manager or Controller. 3. The anticipated completion date: a. New processes will be implemented by 03/01/2023. Deposit to residual receipts for missed 2020 deposit and catch-up deposit for $400 to reserve for replacement for FY22 were completed 02/22/2023.
View Audit 47500
Baltimore Voa Living Center, Inc.
LA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on July 27, 2022, in the amount of $18,682. Ma...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on July 27, 2022, in the amount of $18,682. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: July 27, 2022
View Audit 39801
Eugene Smilovic Housing Development Fund Corporation
NY
HUD Housing Programs Cash Management
We will regularly perform surplus calculation and comply with the required funding of the residual receipts account and will fund the shortfall immediately.
We will regularly perform surplus calculation and comply with the required funding of the residual receipts account and will fund the shortfall immediately.
View Audit 39759
Fraser Independent Living Project Iii, Inc., Excelsior Court
MN
HUD Housing Programs
Corrective Action Completed. Management?s Response: Management agrees that the response to HUD occurred after the 5-day requirement. We intend to address any future REAC inspections within the 5-day requirement and have responded to REAC as of December 20, 2022.
Corrective Action Completed. Management?s Response: Management agrees that the response to HUD occurred after the 5-day requirement. We intend to address any future REAC inspections within the 5-day requirement and have responded to REAC as of December 20, 2022.
View Audit 49664
Finding 43468 (2022-001)
Significant Deficiency 2022
Fairfield Garden Court,inc.dba Fairfield Garden Court 073-Ee106-Np-Wah
IN
Questioned Costs HUD Housing Programs
Statement of condition #2022-001: The Corporation did not make one reserve for replacements deposit during the year ended June 30, 2022. Recommendation: Management should transfer $1,508 from the security deposit cash account to the reserve for replacements fund. Action(s) Taken or Planned on the ...
Statement of condition #2022-001: The Corporation did not make one reserve for replacements deposit during the year ended June 30, 2022. Recommendation: Management should transfer $1,508 from the security deposit cash account to the reserve for replacements fund. Action(s) Taken or Planned on the Finding: On July 1, 2022, management transferred $1,508 from the security deposit cash account to the reserve for replacements fund.
View Audit 48262 Questioned Costs: $1
Mission Housing Developmnet Property Iv, Inc.
CA
HUD Housing Programs Reporting
Finding Number Planned Corrective Action Anticipated Completion Date Responsible Contact Person 2022-001 Management is working on requesting HUD to waive the funding requirements. 12/31/2022 Marizza Bautista-Ong
Finding Number Planned Corrective Action Anticipated Completion Date Responsible Contact Person 2022-001 Management is working on requesting HUD to waive the funding requirements. 12/31/2022 Marizza Bautista-Ong
View Audit 46166
Maine Community Action Association
ME
Allowable Costs / Cost Principles Internal Control / Segregation of Duties HUD Housing Programs § 200.308 § 200.309 § 200.403
2022-002 Community Services Block Grant? CFDA No. 93.569 Noncompliance: Out of the forty expenditures tested, one expenditure included FY2022 and FY2023 amounts. The expenditure included amounts related to October 2022, which is after the federal award period of performance, but was expensed in full...
2022-002 Community Services Block Grant? CFDA No. 93.569 Noncompliance: Out of the forty expenditures tested, one expenditure included FY2022 and FY2023 amounts. The expenditure included amounts related to October 2022, which is after the federal award period of performance, but was expensed in full to the award as of September 30, 2022. Recommendation: We recommend that Management strengthen their processes, controls, and review over direct federal award expenditures and ensure compliance with Uniform Administrative Requirements. In addition, management should seek appropriate training for financial department staff to ensure proper cutoff of program expenditures. Responsible Person for Corrective Action: Megan Hannan, Executive Director Corrective Action to be Taken: Management and the fiscal agent will review end of year invoices for dates of service as they are processed for necessary accruals between fiscal years to validate charges to appropriate federal awards. Financial training will be provided as needed and requested to avoid future findings. The anticipated completion date for this corrective action is 9.30.23
View Audit 40097
Finding 43447 (2022-001)
Significant Deficiency 2022
Foundation Housing Ny Housing Development Fund Corporation
MD
HUD Housing Programs Reporting
Comments on the Finding and Each Recommendation: The Corporation did not furnish HUD with a complete annual financial report by March 31, 2023, as required by HUD. The annual financial statements should be issued in a timely manner pursuant to the time frame set forth by HUD. Action(s) taken or plan...
Comments on the Finding and Each Recommendation: The Corporation did not furnish HUD with a complete annual financial report by March 31, 2023, as required by HUD. The annual financial statements should be issued in a timely manner pursuant to the time frame set forth by HUD. Action(s) taken or planned on the finding: Management concurs with the finding and agrees with the recommendation. The audit report as of and for the year ended December 31, 2022 has been submitted to HUD. No further action is required.
View Audit 38327
Housing Authority of the City of Victoria
TX
HUD Housing Programs
The Authority?s Interim Executive Director, Arelecia Ross, has assumed the responsibility of maintaining sufficient collateral and will monitor account balances regularly.
The Authority?s Interim Executive Director, Arelecia Ross, has assumed the responsibility of maintaining sufficient collateral and will monitor account balances regularly.
View Audit 41165
Finding 43248 (2022-001)
Material Weakness 2022
Alverno Apartments, Inc.
PA
HUD Housing Programs Allowable Costs / Cost Principles Eligibility
ALVERNO APARTMENTS, INC. 98 Hawthorne Road Pittsburgh, PA 15209 CORRECTIVE ACTION PLAN March 24, 2023 United States Department of Housing and Urban Development Alverno Apartment, Inc., respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and addres...
ALVERNO APARTMENTS, INC. 98 Hawthorne Road Pittsburgh, PA 15209 CORRECTIVE ACTION PLAN March 24, 2023 United States Department of Housing and Urban Development Alverno Apartment, Inc., respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Maher Duessel, CPA's 503 Martindale Street, Suite 600 Pittsburgh, PA 15212 Audit period: January 1, 2022 - December 31, 2022 The finding from the December 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT None FINDINGS? FEDERAL AWARD PROGRAMS AUDITS Finding 2022-001 Department of Housing and Urban Development HUD Supportive Housing for the Elderly (Section 202) ALN Number 14.157 Recommendation: The Property should have internal controls in place to review Form HUD-50059 to ensure all documentation used to calculate the tenant rent and assistance payment is supported and properly calculated. Action taken: The Property has a Recertification Checklist. The managers have been reminded to utilize the checklist to its fullest when recertification. Also, managers have been reminded to double check all calculations after submitting to the servicer, Paulhus and Associates. If the Department of Housing and Urban Development has questions regarding this plan, please call Dan Barbusio at 412-646-5193.
View Audit 45116
High Point University
NC
Questioned Costs Special Tests & Provisions HUD Housing Programs
Finding 2022-002 Program: Federal Work-Study Program CFDA No.: 84.033 Federal Agency: Department of Education Award Year: FY 2020 - 2021 Compliance Requirement: N ? Special Tests and Provisions ? Institutions are required to verify that students are not earning Federal Work Study Financial Aid durin...
Finding 2022-002 Program: Federal Work-Study Program CFDA No.: 84.033 Federal Agency: Department of Education Award Year: FY 2020 - 2021 Compliance Requirement: N ? Special Tests and Provisions ? Institutions are required to verify that students are not earning Federal Work Study Financial Aid during scheduled class time. University?s Response: The University continues to emphasize and reinforce with its students and student supervisors that, regardless of whether jobs are funded by the Federal Work-Study program or by the institution, students must not be working during scheduled class hours, irrespective of whether the class is canceled or let out early. The Student Employment Program holds annual supervisor training sessions and provides updated publications to these responsible individuals. As part of the University student employment application process, students must submit their class schedule with their application. The University expects supervisors to utilize the student class schedules provided and keep work schedules distinct. The University also expects supervisors to continue to obtain students? class schedules each semester and update students? work schedules accordingly each semester to ensure students are not working during times they are in class. Corrective Action Plan: In addition to the monthly email being sent to student employee supervisors reminding them of the student employment guidelines they are expected to enforce, a monthly email will also be sent to student staff. This communication will remind them of their responsibility to adhere to student employment guidelines and their commitment to keeping their supervisor informed of any changes they may make to their class schedule that could require their work schedule to be adjusted. Student employee supervisors will continue to be expected to hold a mandatory meeting with their student staff at or before the start of each semester. Furthermore, the University is instituting an internal audit process effective February 2023. A sample of student work records from the previous semester will be compared to students? class schedules to ensure students are not working during class hours. This review will be performed by Brad Calloway, Senior Vice President for Business Affairs. Any violations of the school student employment policies identified in this audit will be reported to Marc Sears, Vice President of Human Resources, for corrective action to be taken. Name of Responsible Person: Jonathan Mador, Senior Director of Student Financial Services; Sandra Fantauzzi, Student Employment Program Manager; Marc Sears, Vice President of Human Resources; Brad Calloway, Senior Vice President for Business Affairs Anticipated Completion Date: January 31, 2023
View Audit 39340 Questioned Costs: $1
Finding 43122 (2022-009)
Significant Deficiency 2022
City of Albuquerque
NM
Subrecipient Monitoring Special Tests & Provisions HUD Housing Programs
2022 ? 009 Special Tests and Provisions ? Housing Quality Standards (Significant Deficiency and Noncompliance) Management Response: The City concurs with the finding. The City did complete 20% of the program files however one unit was not inspected due to the client testing positive for COVID -19. I...
2022 ? 009 Special Tests and Provisions ? Housing Quality Standards (Significant Deficiency and Noncompliance) Management Response: The City concurs with the finding. The City did complete 20% of the program files however one unit was not inspected due to the client testing positive for COVID -19. In the future if a home in not able to be inspected, another tenant will be notified and a HQS inspection will occur at another residence at a later date. This action will be corrected by updating the Monitoring Checklist to ensure that staff knows the proper of units to be inspected. This will be reviewed with supervisor prior to monitoring. The City was not aware of the requirement that, in the case of HOME projects with between one and four units, all units needed to be inspected; the City typically looks at the project as a whole and inspects 10% or 20% depending on the Risk Assessment. This will be corrected in the future by updating the Monitoring Checklist to ensure staff knows the proper number of HOME units that need to be inspected. Timeline and Responsible Position: June 2023 ? Director of Family & Community Services
View Audit 48606
North East Community Action Corporation and Subsidiaries
MO
HUD Housing Programs Reporting
CORRECTIVE ACTION PLAN RESPONSE: The delinquent submissions have been approved by HUD. The Agency will ensure timely filing going forward. Anticipated completion date: 3-31-2023 Responsible party: Vicky Pritchett, Finance Director Please contact Vicky Pritchett, Finance Director at 573-213-4811...
CORRECTIVE ACTION PLAN RESPONSE: The delinquent submissions have been approved by HUD. The Agency will ensure timely filing going forward. Anticipated completion date: 3-31-2023 Responsible party: Vicky Pritchett, Finance Director Please contact Vicky Pritchett, Finance Director at 573-213-4811 extension #10102 with questions regarding this plan.
View Audit 48698
Parker Presbyterian Senior Housing Inc.
PA
Questioned Costs HUD Housing Programs Reporting
A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation Those charged with governance agree with the finding and recommendation. b. Action Taken or Planned on the Finding Those charged with gove...
A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation Those charged with governance agree with the finding and recommendation. b. Action Taken or Planned on the Finding Those charged with governance have requested a waiver of deposits to the reserve for replacements account from HUD that would apply retroactively to the outstanding deposits for prior years. The Project has made the required monthly deposits for the year ending December 31, 2022.
View Audit 39110 Questioned Costs: $1
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