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Corrective Action Plans

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Bayamon Senior Citizens Housing Company, Inc.
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Bayamón Senior Citizens Housing Company, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs,...
Oversight Agency for Audit, Bayamón Senior Citizens Housing Company, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: April 1, 2022 through March 31, 2023 The finding from the March 31, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. SECTION III – FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 8 Housing Assistance Payments Program, ALN 14.195 Recommendation: Management should implement procedures to ensure that the correct amount is deposited into the replacement reserve account each month. Action Taken: The accounting staff will now be using monthly checklists to ensure all required deposits are made timely. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 6751
Morse Elderly Housing Corporation
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Morse Elderly Housing Corporation respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201 Coral Springs, Florida 33067...
Oversight Agency for Audit, Morse Elderly Housing Corporation respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201 Coral Springs, Florida 33067 Audit period: April 1, 2022 through March 31, 2023 The finding from the March 31, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly, ALN 14.157 Recommendation: The Project should implement procedures to ensure that initial eligibility procedures are performed in a timely manner and that the corresponding documentation is maintained. Action Taken: The former community manager did not run an EIV timely as per HUD guidelines. We have provided staff with additional HUD training and we have set up automatic alerts to remind managers to pull the 90 day EIV Income Report based on individual tenant move in dates. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835- 9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 6743
Finding 4325 (2023-002)
Material Weakness 2023
Jacksonville Towers, INC
FL
HUD Housing Programs Eligibility Reporting
FINDING No. 2023-002: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, ALN 14.155 Recommendation: The Project should implement procedures to ensure that tenant eligibility is verified, tenant files are properly maintained, and tenant signatur...
FINDING No. 2023-002: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, ALN 14.155 Recommendation: The Project should implement procedures to ensure that tenant eligibility is verified, tenant files are properly maintained, and tenant signatures are obtained in a timely manner. Action Taken: The Compliance Department is in the process of implementing a plan that both move in and recertification tenant files will be reviewed by Compliance for accuracy. This will ensure files will have the proper forms and income is verified. Additional training will be provided to the staff in reference to eligibility requirements to prevent these errors moving forward. If the Oversight Agency for Audit has questions regarding the plan, please call Christine Harris at 954-835- 9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 6742
Jacksonville Towers, INC
FL
HUD Housing Programs Reporting Matching / Level of Effort / Earmarking
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audi...
Oversight Agency for Audit, Jacksonville Towers, Inc., respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: April 1, 2022 through March 31, 2023 The findings from the March 31, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Rental Housing Projects, ALN 14.155 Recommendation: The Project should implement procedures to monitor the expiration of HUD required documents to ensure timely preparation and approval. Action Taken: To ensure timely renewals, management created a separate department that will handle all management certification renewals.
View Audit 6742
Finding 4296 (2023-001)
Significant Deficiency 2023
Unity Environmental University
ME
Student Financial Aid HUD Housing Programs
Finding 2023-001 Correc􀆟ve Ac􀆟on Plan This is a response to Finding 2023-001 listed in the Schedule of Findings and Ques􀆟oned Costs for Federal Awards. Unity Environmental University agrees with this finding and has taken the following correc􀆟ve ac􀆟ons to prevent recurrence of such findings. While t...
Finding 2023-001 Correc􀆟ve Ac􀆟on Plan This is a response to Finding 2023-001 listed in the Schedule of Findings and Ques􀆟oned Costs for Federal Awards. Unity Environmental University agrees with this finding and has taken the following correc􀆟ve ac􀆟ons to prevent recurrence of such findings. While tes􀆟ng the return of Title IV funds, a nonsta􀆟s􀆟cal sample of 25 students was tested for proper return calcula􀆟ons. During the tes􀆟ng, 1 of 25 calcula􀆟ons were incorrectly calculated. The error did not result in addi􀆟onal funds to be returned. The student in ques􀆟on had a􀆩ended one module of two in the graduate program payment period. When the recalcula􀆟on was performed, the full payment period was used. The student had earned 100% of aid due to comple􀆟ng 60% of the period. The error was not caught by the second reviewer. This occurred during a 􀆟me of low staffing in the financial aid office and a high volume of ac􀆟vity. The calcula􀆟on was corrected but no addi􀆟onal funds needed to be returned as the student s􀆟ll earned 100% of aid due to comple􀆟ng 60% of the module. In an abundance of cau􀆟on, the financial aid staff reviewed R2T4 calcula􀆟ons completed for all graduate students. No addi􀆟onal errors were found. The financial aid staff met to discuss the finding and management emphasized the impact to the student and ins􀆟tu􀆟on when these errors occur. We believe this was an isolated incident and the staff understands the importance of the second reviewer role to avoid such errors. Responsible Person: Sherry Watson Correction Date: 06/27/23
View Audit 6639
13west 103rd Street CORP
NY
HUD Housing Programs Cash Management Reporting
Actions Taken or Planned - Auditee agrees with this finding. Our policy has been to make surplus cash deposits after the final audit has been issued. Management has determined that making the required deposit will leave the entity with low funds to cover operation expenses. Management is currently i...
Actions Taken or Planned - Auditee agrees with this finding. Our policy has been to make surplus cash deposits after the final audit has been issued. Management has determined that making the required deposit will leave the entity with low funds to cover operation expenses. Management is currently in communication with HUD discussing options of a possible waiver for the required deposit or the possibility of making the deposit with promise of approval for immediate release
View Audit 6603
1347 Morris Avenue Corporation
NY
HUD Housing Programs Cash Management Reporting
Actions Taken or Planned - Auditee agrees with this finding. Our policy has been to make surplus cash deposits after the final audit has been issued. Management has determined that making the required deposit will leave the entity with low funds to cover operation expenses. Management is currently i...
Actions Taken or Planned - Auditee agrees with this finding. Our policy has been to make surplus cash deposits after the final audit has been issued. Management has determined that making the required deposit will leave the entity with low funds to cover operation expenses. Management is currently in communication with HUD discussing options of a possible waiver for the required deposit or the possibility of making the deposit with promise of approval for immediate release
View Audit 6601
Our Lady of Wisdom Facility Corporation
LA
HUD Housing Programs
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
View Audit 6480
Chateau De Notre Dame Facilities Corporation
LA
HUD Housing Programs
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
Management agrees with the finding. The financial statements were submitted to HUD on December 21, 2022.
View Audit 6479
Finding 4063 (2023-003)
Significant Deficiency 2023
Pembroke Housing for the Elderly, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 (ongoing) Contact: Duska Noel,...
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6375
Pembroke Housing for the Elderly, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: We will continue to hire and train additional staff to fill the staffing shortages. Anticipated Completion: December 31, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael ...
Plan: We will continue to hire and train additional staff to fill the staffing shortages. Anticipated Completion: December 31, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6375
Pembroke Housing for the Elderly, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A system will be put in place requiring more than one individual to have an EIV license and ensure the license does not lapse. Anticipated Completion: December 31, 2023 (ongoing) Conta...
Plan: A system will be put in place requiring more than one individual to have an EIV license and ensure the license does not lapse. Anticipated Completion: December 31, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6375
Finding 4050 (2023-004)
Significant Deficiency 2023
Newbury Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 ...
Plan: A procedure was implemented to ensure that the Project timely changes the certifier on forms when applicable. Anticipated Completion: June 30, 2023 Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6374
Newbury Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A system will be put in place requiring more than one individual to have an EIV license and ensure the license does not lapse. Anticipated Completion: December 31, 2023 (ongoing) Conta...
Plan: A system will be put in place requiring more than one individual to have an EIV license and ensure the license does not lapse. Anticipated Completion: December 31, 2023 (ongoing) Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 6374
Harvard Supportive Housing, Inc.
MN
Questioned Costs HUD Housing Programs
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Harvard Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, M...
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Harvard Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426, Audit Period: June 30, 2023. The findings from the June 30, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT - DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 - The Project overpaid management fees to the management company. Recommendation: The management company should repay the $1,398 to the Project. Action Taken: The Project agrees with the finding. The management company will repay the overpaid management fees as soon as possible. If the Department of Housing and Urban Development has questions regarding this plan, please call Les Russo at 847-424-5601.
View Audit 6255 Questioned Costs: $1
Asi Freeport, Inc.
MN
HUD Housing Programs
FINDING 2023-002: SECTION 811, ASSISTANCE LISTING NUMBER 14.181- The tenant file did not contain a copy of the tenant's signed application. Recommendation: Project personnel should be reminded to obtain a copy of the tenant's signed application for the tenant file. Action Taken: The Project agrees w...
FINDING 2023-002: SECTION 811, ASSISTANCE LISTING NUMBER 14.181- The tenant file did not contain a copy of the tenant's signed application. Recommendation: Project personnel should be reminded to obtain a copy of the tenant's signed application for the tenant file. Action Taken: The Project agrees with the finding. Recertification staff have been reminded to obtain a copy of the signed application for the tenant file. The signed application was obtained in June 2023.
View Audit 6251
Asi Freeport, Inc.
MN
Questioned Costs HUD Housing Programs
FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 - The tenant file did not contain a signed lease or a signed disability form. Recommendation: Project personnel should be reminded that obtaining a signed lease and a signed disability form is an important step in tenant management. Ac...
FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 - The tenant file did not contain a signed lease or a signed disability form. Recommendation: Project personnel should be reminded that obtaining a signed lease and a signed disability form is an important step in tenant management. Action Taken: The Project agrees with the finding. Project personnel will be reminded to obtain the proper documentation during the move-in process. The tenant moved out in March 2023; therefore, management should consult with HUD to determine if remediation is required.
View Audit 6251 Questioned Costs: $1
Mojave Cedar Supportive Housing, Inc.
MN
Questioned Costs HUD Housing Programs
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Mojave Cedar Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapol...
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Mojave Cedar Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: March 31, 2023. The findings from the March 31, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - NONE, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 The Project paid the expense of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it pays the correct amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 6193 Questioned Costs: $1
Hudson Senior Housing, Inc.
MN
Questioned Costs HUD Housing Programs
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Hudson Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 554...
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Hudson Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2023. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: March 31, 2023. The findings from the March 31, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT-NONE, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT- DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2023-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: For one of the tenant files tested, there was a mathematical error in computing the tenant's medical expense deduction in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing, if necessary. Project managers should be aware of the importance of computing the tenant's medical expense deduction accurately. Action Taken: The Project agrees with the finding. Tenant rent was recomputed and management adjusted a future monthly HUD billing in July 2023. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 6191 Questioned Costs: $1
Laramie Square Housing
WY
HUD Housing Programs Cash Management
Action Taken: Management agrees and will make up the deficient deposit as soon as possible.
Action Taken: Management agrees and will make up the deficient deposit as soon as possible.
View Audit 6126
Gibb Chipley Village, Inc.
FL
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management has requested a refund from the vendor.
Management agrees with the finding. Management has requested a refund from the vendor.
View Audit 6100 Questioned Costs: $1
Voami Independence House of Detroit, Inc. (oak Village)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on February 27,2023 in the amount of $5,787. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on February 27,2023 in the amount of $5,787. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 6090
Finding 3820 (2023-002)
Significant Deficiency 2023
Village Cooperative of Fort Collins
CO
HUD Housing Programs Special Tests & Provisions Subrecipient Monitoring
The Cooperative will make required deposits to the General Operating Reserve.
The Cooperative will make required deposits to the General Operating Reserve.
View Audit 5974
Cornerstone Housing North, Inc.
NH
HUD Housing Programs
Plan: We are aware of the transmission issues through TRACS as a result of the software transition. We are working closely with our software provider, YARDI to ensure all recertifications are transmitted and received. The Program Director will also be attending continued HUD trainings through Nation...
Plan: We are aware of the transmission issues through TRACS as a result of the software transition. We are working closely with our software provider, YARDI to ensure all recertifications are transmitted and received. The Program Director will also be attending continued HUD trainings through National Center for Housing Management. Contact: Christina Morin, Program Director. Anticipated Completion date: October 2, 2023
View Audit 5869
Cornerstone Housing North, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: Pre-made certification packets will be utilized when meeting with tenants to ensure all required documents and back up documentation are accounted for. A second staff member will review new and annual certifications to ensure all required documents from the pre-made packet are accounted for. ...
Plan: Pre-made certification packets will be utilized when meeting with tenants to ensure all required documents and back up documentation are accounted for. A second staff member will review new and annual certifications to ensure all required documents from the pre-made packet are accounted for. Contact: Christina Morin, Program Director. Anticipated Completion date: September 28, 2023
View Audit 5869
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