2022 ? 001 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: HUD guidelines require Project cash to be maintained in financial institutions, which meet minimum GNMA ratings, when balances exceed federal insurance limits. Condition: The Organization maintains cash balances in excess of federally insured limits in a financial institution that does not meet HUD guidelines. Questioned costs: None Context: The cash balance at December 31, 2022 was approximately $2.2 million, held in two financial institutions, which exceeded federal insurance limits by approximately $1.7 million. Cause: As the Organization is a community based nonprofit organization, management considers supporting a local bank to be a worthwhile endeavor. Effect: No negative effect was discovered during the audit. Repeat finding: Yes, prior year finding 2021-001 Recommendation: The Organization should transfer all funds to a financial institution that meets HUD guidelines. Views of responsible officials and planned corrective actions: The Organization is a community based non-profit and considers supporting local businesses, including a bank, a worthwhile business practice. The Organization is currently in the process of reviewing its banking relationships, and looking at other scenarios which would involve transferring funds to another institution.
2022 ? 002 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: The Project?s Borrower Regulatory Agreement with HUD requires the Organization to deposit any excess Surplus Cash into a residual receipts account within 90 days after the end of the annual or semi-annual fiscal period for which Surplus Cash is calculated. Condition: The Organization had surplus cash as of June 30, 2021 which it had not deposited into a residual receipts account by September 2021 because the semi-annual calculation was not performed timely. The Organization deposited $622,564 of surplus cash for the period ended December 31, 2020 into the residual receipts account during 2022. Questioned costs: None Context: The Surplus Cash balance was $2,111,922 at June 30, 2021. Cause: As the Organization had deficiencies in Surplus Cash in all prior periods except for December 31, 2020, management was not expecting a Surplus Cash position as of June 30, 2021 and a residual receipts account was therefore not established. The Organization has not deposited June 30, 2021 surplus cash in order to maintain sufficient levels of cash flow. Effect: No negative effect was discovered during the audit. Repeat finding: Yes, prior year finding 2021-002 Recommendation: Management should deposit the amount of Surplus Cash at June 30, 2021 into the residual receipts account as soon as possible and monitor surplus cash closely during each annual and semi-annual period. Views of responsible officials and planned corrective actions: The Organization was fortunate to have sufficient cash on hand in order to continue to provide the highest-quality of care to its residents during the COVID-19 pandemic, primarily as a result of federal and state stimulus funds, which were restricted in usage, received during 2020 and 2021. The Organization made it a priority to ensure that its staff continued to be compensated throughout the pandemic. Accordingly, the Organization kept cash on hand in order to meet the needs of the residents cared for daily and the dedicated staff who serve them. The Organization was not expecting a surplus cash situation at December 31, 2020 or June 30, 2021. Had the Organization not received stimulus funds through programs such as the Provider Relief Fund and Paycheck Protection Program, the Organization would not have had surplus cash at both December 31, 2020 and June 30, 2021. The required deposit due to the residual receipt account for the year ended December 31, 2020 was made on May 31, 2022. The Organization is currently in the process of discussing repayment terms for the deposit due for the period June 30, 2021 with its asset manager.
2022 ? 003 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: Per the Project's Borrower Regulatory Agreement with HUD, no funds derived from or in connection with the operation of the Organization may be distributed, advanced, or otherwise used for any purpose other than making payments required under the loan documents, making payments pursuant to any AR financing documents, and making payments for goods and services Condition: The Organization paid $436,547 to a related party, Chelsea Jewish Lifecare, Inc., for costs that have not yet been incurred. Questioned costs: None Context: The Organization has a $436,547 receivable from a related party as of December 31, 2022. Cause: The Organization operates under a common paymaster agreement with Chelsea Jewish Lifecare, Inc. (CJL), the sole corporate member of the Organization. As such, the Organization transfers funding to cover its share of payroll and related costs on a weekly basis to CJL. Approximately $192,000 of the advance noted was to cover payroll and related costs for the pay period ending December 31, 2022 which was paid the first week in January 2023. The remaining balance resulted from the weekly transfer amount not being adjusted following a number of terminations at the beginning of November 2022. Effect: No negative effect was discovered during the audit. Repeat finding: No Recommendation: The Project should monitor transactions with related parties to ensure they comply with HUD guidelines. Views of responsible officials and planned corrective actions: The Organization operates under a common paymaster agreement with Chelsea Jewish Lifecare, Inc. (CJL), the sole corporate member of the Organization. As such, the Organization transfers funding to cover its share of payroll and related costs on a weekly basis to CJL. Approximately $192,000 of the advance noted was to cover payroll and related costs for the pay period ending December 31, 2022 which was paid the first week in January 2023. The remaining balance resulted from the weekly transfer amount not being adjusted following a number of terminations at the beginning of November 2022. Amounts transferred in excess were fully utilized to cover payroll and related costs in January 2023. Management has reviewed and revised procedures to ensure excess funds are not transferred in the future.
2022 ? 001 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: HUD guidelines require Project cash to be maintained in financial institutions, which meet minimum GNMA ratings, when balances exceed federal insurance limits. Condition: The Organization maintains cash balances in excess of federally insured limits in a financial institution that does not meet HUD guidelines. Questioned costs: None Context: The cash balance at December 31, 2022 was approximately $2.2 million, held in two financial institutions, which exceeded federal insurance limits by approximately $1.7 million. Cause: As the Organization is a community based nonprofit organization, management considers supporting a local bank to be a worthwhile endeavor. Effect: No negative effect was discovered during the audit. Repeat finding: Yes, prior year finding 2021-001 Recommendation: The Organization should transfer all funds to a financial institution that meets HUD guidelines. Views of responsible officials and planned corrective actions: The Organization is a community based non-profit and considers supporting local businesses, including a bank, a worthwhile business practice. The Organization is currently in the process of reviewing its banking relationships, and looking at other scenarios which would involve transferring funds to another institution.
2022 ? 002 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: The Project?s Borrower Regulatory Agreement with HUD requires the Organization to deposit any excess Surplus Cash into a residual receipts account within 90 days after the end of the annual or semi-annual fiscal period for which Surplus Cash is calculated. Condition: The Organization had surplus cash as of June 30, 2021 which it had not deposited into a residual receipts account by September 2021 because the semi-annual calculation was not performed timely. The Organization deposited $622,564 of surplus cash for the period ended December 31, 2020 into the residual receipts account during 2022. Questioned costs: None Context: The Surplus Cash balance was $2,111,922 at June 30, 2021. Cause: As the Organization had deficiencies in Surplus Cash in all prior periods except for December 31, 2020, management was not expecting a Surplus Cash position as of June 30, 2021 and a residual receipts account was therefore not established. The Organization has not deposited June 30, 2021 surplus cash in order to maintain sufficient levels of cash flow. Effect: No negative effect was discovered during the audit. Repeat finding: Yes, prior year finding 2021-002 Recommendation: Management should deposit the amount of Surplus Cash at June 30, 2021 into the residual receipts account as soon as possible and monitor surplus cash closely during each annual and semi-annual period. Views of responsible officials and planned corrective actions: The Organization was fortunate to have sufficient cash on hand in order to continue to provide the highest-quality of care to its residents during the COVID-19 pandemic, primarily as a result of federal and state stimulus funds, which were restricted in usage, received during 2020 and 2021. The Organization made it a priority to ensure that its staff continued to be compensated throughout the pandemic. Accordingly, the Organization kept cash on hand in order to meet the needs of the residents cared for daily and the dedicated staff who serve them. The Organization was not expecting a surplus cash situation at December 31, 2020 or June 30, 2021. Had the Organization not received stimulus funds through programs such as the Provider Relief Fund and Paycheck Protection Program, the Organization would not have had surplus cash at both December 31, 2020 and June 30, 2021. The required deposit due to the residual receipt account for the year ended December 31, 2020 was made on May 31, 2022. The Organization is currently in the process of discussing repayment terms for the deposit due for the period June 30, 2021 with its asset manager.
2022 ? 003 Federal agency: U.S. Department of Housing and Urban Development Federal program: Section 232 Mortgage Insurance for Nursing Homes Federal Assistance Listing Number: 14.129 Award Period: 2022 Type of Finding: ? Material Weakness in Internal Control Over Compliance ? Other Matters Criteria or specific requirement: Per the Project's Borrower Regulatory Agreement with HUD, no funds derived from or in connection with the operation of the Organization may be distributed, advanced, or otherwise used for any purpose other than making payments required under the loan documents, making payments pursuant to any AR financing documents, and making payments for goods and services Condition: The Organization paid $436,547 to a related party, Chelsea Jewish Lifecare, Inc., for costs that have not yet been incurred. Questioned costs: None Context: The Organization has a $436,547 receivable from a related party as of December 31, 2022. Cause: The Organization operates under a common paymaster agreement with Chelsea Jewish Lifecare, Inc. (CJL), the sole corporate member of the Organization. As such, the Organization transfers funding to cover its share of payroll and related costs on a weekly basis to CJL. Approximately $192,000 of the advance noted was to cover payroll and related costs for the pay period ending December 31, 2022 which was paid the first week in January 2023. The remaining balance resulted from the weekly transfer amount not being adjusted following a number of terminations at the beginning of November 2022. Effect: No negative effect was discovered during the audit. Repeat finding: No Recommendation: The Project should monitor transactions with related parties to ensure they comply with HUD guidelines. Views of responsible officials and planned corrective actions: The Organization operates under a common paymaster agreement with Chelsea Jewish Lifecare, Inc. (CJL), the sole corporate member of the Organization. As such, the Organization transfers funding to cover its share of payroll and related costs on a weekly basis to CJL. Approximately $192,000 of the advance noted was to cover payroll and related costs for the pay period ending December 31, 2022 which was paid the first week in January 2023. The remaining balance resulted from the weekly transfer amount not being adjusted following a number of terminations at the beginning of November 2022. Amounts transferred in excess were fully utilized to cover payroll and related costs in January 2023. Management has reviewed and revised procedures to ensure excess funds are not transferred in the future.