2022-001 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to maintain adequate supporting documentation for all disbursements. Condition: ? The PHA could not locate some of the supporting documentation for its contract inspector in the amount of $ 6,535. Cause: Unknown. Effect: Some disbursements were not adequately supported. Questioned Costs: $ 6,535. Repeat Finding: Not a repeat finding. Recommendation: The PHA should maintain adequate supporting documentation for all disbursements. Response: The PHA?s new Executive Director will make sure all disbursements are adequately supported.
2022-001 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to maintain adequate supporting documentation for all disbursements. Condition: ? The PHA could not locate some of the supporting documentation for its contract inspector in the amount of $ 6,535. Cause: Unknown. Effect: Some disbursements were not adequately supported. Questioned Costs: $ 6,535. Repeat Finding: Not a repeat finding. Recommendation: The PHA should maintain adequate supporting documentation for all disbursements. Response: The PHA?s new Executive Director will make sure all disbursements are adequately supported.
2022-003 ? Special Tests and Provisions ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to keep a detail listing of amounts due from fraud recoveries. Condition: ? The PHA did not maintain a detail receivable listing of fraud recoveries. Cause: Unknown. Effect: The PHA does not have a detail listing of receivables from fraud recoveries. Questioned Costs: Not applicable. Repeat Finding: Not a repeat finding. Recommendation: The PHA should keep a detail listing of amounts receivable from fraud recoveries. Response: The PHA?s new Executive Director will maintain a detail listing amounts due from fraud recoveries.
2022-004 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: Allowable costs should be a necessary and reasonable expense of the program. Condition: ? The PHA engaged a consult to provide consulting services related to housing authority policies and other matters. The consultant was paid in monthly amounts of $5,700 which totaled $28,500 in 2022 and $22,800 in 2021. Cause: Unknown. Effect: Monthly amounts of $5,700 were paid to a consultant when less expensive forms of assistance could have been obtained. Questioned Costs: $28,500 in 2022 and $22,800 in 2021. Repeat Finding: Not a repeat finding. Recommendation: Program assistance can be obtained with less expensive methods. For example, the PHA could have asked HUD for assistance or asked for assistance from a neighboring housing authority. Response: The PHA?s new Executive Director will find a more reasonable way to provide guidance with policies and other matters.
2022-001 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to maintain adequate supporting documentation for all disbursements. Condition: ? The PHA could not locate some of the supporting documentation for its contract inspector in the amount of $ 6,535. Cause: Unknown. Effect: Some disbursements were not adequately supported. Questioned Costs: $ 6,535. Repeat Finding: Not a repeat finding. Recommendation: The PHA should maintain adequate supporting documentation for all disbursements. Response: The PHA?s new Executive Director will make sure all disbursements are adequately supported.
2022-001 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to maintain adequate supporting documentation for all disbursements. Condition: ? The PHA could not locate some of the supporting documentation for its contract inspector in the amount of $ 6,535. Cause: Unknown. Effect: Some disbursements were not adequately supported. Questioned Costs: $ 6,535. Repeat Finding: Not a repeat finding. Recommendation: The PHA should maintain adequate supporting documentation for all disbursements. Response: The PHA?s new Executive Director will make sure all disbursements are adequately supported.
2022-003 ? Special Tests and Provisions ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: PHAs are required to keep a detail listing of amounts due from fraud recoveries. Condition: ? The PHA did not maintain a detail receivable listing of fraud recoveries. Cause: Unknown. Effect: The PHA does not have a detail listing of receivables from fraud recoveries. Questioned Costs: Not applicable. Repeat Finding: Not a repeat finding. Recommendation: The PHA should keep a detail listing of amounts receivable from fraud recoveries. Response: The PHA?s new Executive Director will maintain a detail listing amounts due from fraud recoveries.
2022-004 ? Allowable Costs/Cost Principles ? Housing Choice Voucher Program ? ALN #14.871. Criteria or Specific Requirement: Allowable costs should be a necessary and reasonable expense of the program. Condition: ? The PHA engaged a consult to provide consulting services related to housing authority policies and other matters. The consultant was paid in monthly amounts of $5,700 which totaled $28,500 in 2022 and $22,800 in 2021. Cause: Unknown. Effect: Monthly amounts of $5,700 were paid to a consultant when less expensive forms of assistance could have been obtained. Questioned Costs: $28,500 in 2022 and $22,800 in 2021. Repeat Finding: Not a repeat finding. Recommendation: Program assistance can be obtained with less expensive methods. For example, the PHA could have asked HUD for assistance or asked for assistance from a neighboring housing authority. Response: The PHA?s new Executive Director will find a more reasonable way to provide guidance with policies and other matters.