Audit 50665

2022-001-Waiting List Needs Improvement Criteria and Specific Requirement Documentation should be available to prove all admits were currently at the top of the waiting list. Condition Found We could not locate current year move-ins. Since we could not locate them on the list, we do not know if they reached the top of the list, when they were offered. The entity uses a computerized waiting list. Once someone is admitted, they are deleted from the waiting list. Cause It appears the cause was due to oversight. Effect Documentation does not exist that shows these admits had properly reached the top of the waiting list. Recommendation A screen shot should be made of the list before anyone is admitted. If there are others ahead of the admitted applicant on the list, a written explanation should be added, such as ?unable to locate? or ?no longer interested.? These screen shots should not only be kept in the tenant?s file, but in a separate file for third party review. In addition, at least monthly, a screen shot should be made of the entire waiting list, and transferred and kept in a PDF file. Origination Date and Prior Year Reference This is the second year of the audit finding. However, this audit year was almost over when we performed our initial audit for the entity. View of Responsible Official I am Rita Love, Executive Director and Designated Person to answer this audit finding. We will comply with the auditor?s recommendation.

2022-001-Waiting List Needs Improvement Criteria and Specific Requirement Documentation should be available to prove all admits were currently at the top of the waiting list. Condition Found We could not locate current year move-ins. Since we could not locate them on the list, we do not know if they reached the top of the list, when they were offered. The entity uses a computerized waiting list. Once someone is admitted, they are deleted from the waiting list. Cause It appears the cause was due to oversight. Effect Documentation does not exist that shows these admits had properly reached the top of the waiting list. Recommendation A screen shot should be made of the list before anyone is admitted. If there are others ahead of the admitted applicant on the list, a written explanation should be added, such as ?unable to locate? or ?no longer interested.? These screen shots should not only be kept in the tenant?s file, but in a separate file for third party review. In addition, at least monthly, a screen shot should be made of the entire waiting list, and transferred and kept in a PDF file. Origination Date and Prior Year Reference This is the second year of the audit finding. However, this audit year was almost over when we performed our initial audit for the entity. View of Responsible Official I am Rita Love, Executive Director and Designated Person to answer this audit finding. We will comply with the auditor?s recommendation.