Audit 45602

FY End
2022-12-31
Total Expended
$169.67M
Findings
2
Programs
5
Organization: Cambridge Housing Authority (MA)
Year: 2022 Accepted: 2023-09-28

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
43899 2022-001 Significant Deficiency - L
620341 2022-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
14.881 Moving to Work Demonstration Program $157.48M Yes 1
14.879 Mainstream Vouchers $5.90M - 0
14.871 Section 8 Housing Choice Vouchers $1.61M - 0
14.856 Lower Income Housing Assistance Program_section 8 Moderate Rehabilitation $757,829 - 0
17.259 Wia Youth Activities $25,000 - 0

Contacts

Name Title Type
WSRLCJES5GR1 John Filip Auditee
6175206387 Jennifer Cook Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate of 10% identified in 200.414 of the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (SEFA or Schedule) includes the federal grant activity of the Cambridge Housing Authority (the Authority) for the year ended December 31, 2022 and is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority.
Title: Matching Costs Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate of 10% identified in 200.414 of the Uniform Guidance. Matching costs (the nonfederal share of certain program costs) are not included in the accompanying Schedule.
Title: Relationship to Federal Financial Reports Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate of 10% identified in 200.414 of the Uniform Guidance. The regulations and guidelines governing the preparation of federal financial reports vary by federal agency and among programs administered by the same Agency. Accordingly, the amounts reported in the federal financial reports do not necessarily agree with the amounts reported in the accompanying Schedule.

Finding Details

2022-001 ? Reporting Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Moving to Work Demonstration Program Assistance Listing Number: 14.881 Federal Award Identification Number and Year: MA003 - 2022 Award Period: January 1, 2022 ? December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: The information on the HUD-50058-MTW, Family Report must be submitted to HUD through the Public and Indian Housing Information Center (PIC) each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. Condition: 1 of the 40 tenants tested, the Authority failed to upload the data from the HUD-50058-MTW into the PIC system. In addition, 5 of the 40 tenants tested the Authority failed to update the data timely. Questions Costs: None. Context: The PHA must provide to HUD the data contained in the HUD-50058-MTW through the PIC submission. Cause: Procedures were not in place to ensure all completed HUD-50058-MTW forms were uploaded timely to HUD through the PIC submission, or documentation was not maintained to support the reason for the delay. Effect: The failure to complete the PIC submission results in HUD not having accurate data. Recommendation: Recommendation: The Authority should develop an internal control procedure to ensure that all required PIC uploads are being completed and are being submitted timely. In addition, if delays are caused by the tenants documentation should be maintained. Views of Responsible Officials: There is no disagreement with the audit finding.
2022-001 ? Reporting Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Moving to Work Demonstration Program Assistance Listing Number: 14.881 Federal Award Identification Number and Year: MA003 - 2022 Award Period: January 1, 2022 ? December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: The information on the HUD-50058-MTW, Family Report must be submitted to HUD through the Public and Indian Housing Information Center (PIC) each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. Condition: 1 of the 40 tenants tested, the Authority failed to upload the data from the HUD-50058-MTW into the PIC system. In addition, 5 of the 40 tenants tested the Authority failed to update the data timely. Questions Costs: None. Context: The PHA must provide to HUD the data contained in the HUD-50058-MTW through the PIC submission. Cause: Procedures were not in place to ensure all completed HUD-50058-MTW forms were uploaded timely to HUD through the PIC submission, or documentation was not maintained to support the reason for the delay. Effect: The failure to complete the PIC submission results in HUD not having accurate data. Recommendation: Recommendation: The Authority should develop an internal control procedure to ensure that all required PIC uploads are being completed and are being submitted timely. In addition, if delays are caused by the tenants documentation should be maintained. Views of Responsible Officials: There is no disagreement with the audit finding.