Audit 43790

FY End
2022-12-31
Total Expended
$2.34M
Findings
4
Programs
1
Organization: C.o.a. Senior Housing, Inc. (NC)
Year: 2022 Accepted: 2023-09-21

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
43752 2022-001 - - FN
43753 2022-002 - - EN
620194 2022-001 - - FN
620195 2022-002 - - EN

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $101,868 Yes 1

Contacts

Name Title Type
N2MKDG8FU938 Sandy Godwin Auditee
9199346066 O, Douglas Covington Auditor
No contacts on file

Notes to SEFA

Title: Note C Section 202 Capital Advance: Accounting Policies: Note A Basis of Presentation:The accompanying schedule of expenditures of federal awards includes the federal grant activity of COA Senior Housing, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of COA Senior Housing, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of COA Senior Housing, Inc. Note B Summary of Significant Accounting Policies:Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. COA Senior Housing, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance. De Minimis Rate Used: N Rate Explanation: COA Senior Housing, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance. The Section 202 Capital Advance represents the outstanding Capital Advance balance as of the balance sheet date. The Capital Advance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. COA Senior Housing, Inc. received no additional loans or advances during the year. The Capital Advance at year end consists of:Assistance Listing No.: 14-157Program Name Sec. 202 Capital AdvanceOutstanding Balance at December 31, 2022: $2,243,000

Finding Details

Finding 2022-001 Finding Resolution Status: Resolved Population Size: N/A Sample Size: N/A Noncompliance Information: N/A Condition: Management was unable to locate the preventative maintenance schedule documentation during my audit. Criteria: HUD rules and regulations require that preventative maintenance schedules be properly documented and maintained. Effect: Without proper documentation and scheduling, preventative maintenance may be overlooked. Cause: Management agent oversight. Recommendation: The management agent should establish procedures to maintain the preventative maintenance schedules in a designated location. If the preventative maintenance schedules cannot be located, new schedules should be prepared and documented. Questioned Costs: N/A
Finding 2022-002 Finding Resolution Status: Resolved Population Size: 12 Sample Size: 12 Noncompliance Information: I tested 12 months of monthly EIV?s and found non- compliance in 6 months. Condition: Management agent did not maintain the New Hires report, Multiple Subsidy report, Identity Verification report and Deceased Tenant report for March, April, June, July, October and November. Criteria: HUD rules and regulations require that the management agent download and review for discrepancies the New Hires, Multiple Subsidy, Deceased Tenant and Identity Verification reports on a monthly basis. Effect: The Project was not in compliance with HUD rules and regulations. Cause: Management agent oversight. Recommendation: The management agent should establish procedures to make sure all required monthly EIV reports are maintained and any discrepancies reflected on the EIV report be resolved and documented. Questioned Costs: -0-
Finding 2022-001 Finding Resolution Status: Resolved Population Size: N/A Sample Size: N/A Noncompliance Information: N/A Condition: Management was unable to locate the preventative maintenance schedule documentation during my audit. Criteria: HUD rules and regulations require that preventative maintenance schedules be properly documented and maintained. Effect: Without proper documentation and scheduling, preventative maintenance may be overlooked. Cause: Management agent oversight. Recommendation: The management agent should establish procedures to maintain the preventative maintenance schedules in a designated location. If the preventative maintenance schedules cannot be located, new schedules should be prepared and documented. Questioned Costs: N/A
Finding 2022-002 Finding Resolution Status: Resolved Population Size: 12 Sample Size: 12 Noncompliance Information: I tested 12 months of monthly EIV?s and found non- compliance in 6 months. Condition: Management agent did not maintain the New Hires report, Multiple Subsidy report, Identity Verification report and Deceased Tenant report for March, April, June, July, October and November. Criteria: HUD rules and regulations require that the management agent download and review for discrepancies the New Hires, Multiple Subsidy, Deceased Tenant and Identity Verification reports on a monthly basis. Effect: The Project was not in compliance with HUD rules and regulations. Cause: Management agent oversight. Recommendation: The management agent should establish procedures to make sure all required monthly EIV reports are maintained and any discrepancies reflected on the EIV report be resolved and documented. Questioned Costs: -0-