Audit 43336

FY End
2022-08-31
Total Expended
$10.14M
Findings
6
Programs
11
Year: 2022 Accepted: 2023-03-19

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
50821 2022-101 - Yes L
50822 2022-101 - Yes L
50823 2022-101 - Yes L
627263 2022-101 - Yes L
627264 2022-101 - Yes L
627265 2022-101 - Yes L

Contacts

Name Title Type
LG4MY6XWZ5E9 Chasity Hulsaver Auditee
5187363622 Amy Pedrick Auditor
No contacts on file

Notes to SEFA

Title: REPORTING ENTITY Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal award programs administered by Fulton-Montgomery Community College, using the modified accrual basis of accounting. Federal awards that are included in the schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements.Matching costs (the Colleges share of certain program costs) are not included in the reported expenditures.The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program.The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Colleges financial reporting system. De Minimis Rate Used: Y Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the Colleges federal award programs have been charged with indirect costs, based upon the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. There is no other indirect cost allocation plan in effect. The schedule of expenditures of federal awards includes those expenditures of the primary institution. The financial statements of the Foundation and Fulmont College Association, Inc., contained no schedules of expenditures of federal awards.
Title: SUBRECIPIENTS Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal award programs administered by Fulton-Montgomery Community College, using the modified accrual basis of accounting. Federal awards that are included in the schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements.Matching costs (the Colleges share of certain program costs) are not included in the reported expenditures.The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program.The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Colleges financial reporting system. De Minimis Rate Used: Y Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the Colleges federal award programs have been charged with indirect costs, based upon the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. There is no other indirect cost allocation plan in effect. No amounts were provided to subrecipients.
Title: CLUSTERS Accounting Policies: The accompanying schedule of expenditures of federal awards presents the activity of federal award programs administered by Fulton-Montgomery Community College, using the modified accrual basis of accounting. Federal awards that are included in the schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements.Matching costs (the Colleges share of certain program costs) are not included in the reported expenditures.The basis of accounting varies by federal program consistent with the underlying regulations pertaining to each program.The amounts reported as federal expenditures were obtained from the federal financial reports for the applicable program and periods. The amounts reported in these reports are prepared from records maintained for each program, which are reconciled with the Colleges financial reporting system. De Minimis Rate Used: Y Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the Colleges federal award programs have been charged with indirect costs, based upon the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. There is no other indirect cost allocation plan in effect. The Student Financial Assistance cluster consists of:Federal Direct Student Loans 84.268Federal Pell Grant Program 84.063Federal Supplemental Educational Opportunity Grants 84.007Federal Work-Study Program 84.033

Finding Details

Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.
Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.
Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.
Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.
Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.
Finding 2022-101 ? Special Reporting Federal Award & Specific Award Identification: U.S Department of Education Education Stabilization Fund CFDA 84.425E, 84.425F & 84.425M Grant -P425E202894, P425F201427 & P425M200726 Criteria The Education Stabilization Fund requires quarterly public reporting. The reporting must be publicly posted on the institutions website and must be updated no later than 10 days after the end of each quarter. Statement of Condition: During the audit, we found that the reporting for 3rd quarter of 2021 and 4th quarter 2021 were not posted on FMCC?s website timely. Cause: This was due to lack of experience with reporting requirements and staffing changes. Effect: FMCC was not in compliance with reporting requirement of this grant Questioned costs: NONE This finding represents an isolated instance of non-compliance due to staffing changes. This is a repeat finding. Recommendation: We recommend that all new grants are reviewed for specific compliance requirements and to have back up staffing plans in place. Views of Responsible Individuals: Significant changes to the staff and management of the Business Office were made in the 4th quarter of 2021. A new reporting structure was implemented which included backup coverage for critical tasks. Staff have been educated on the compliance requirements for this grant and procedures have been put in place to support the timely collection and reporting of this information. Measures have also been put in place to review specific compliance requirements of any future grants.