Audit 4233

FY End
2023-06-30
Total Expended
$1.50M
Findings
4
Programs
12
Year: 2023 Accepted: 2023-11-27

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
2456 2023-003 Significant Deficiency - AB
2457 2023-003 Significant Deficiency - AB
578898 2023-003 Significant Deficiency - AB
578899 2023-003 Significant Deficiency - AB

Programs

Contacts

Name Title Type
E5XFMNNT3WZ5 Heather Hipp Auditee
2189277102 Mary Reedy Auditor
No contacts on file

Notes to SEFA

Accounting Policies: NOTE 1 GENERAL The accompanying schedule of expenditures of federal awards presents the expenditures of all federal financial assistance programs of Independent School District No. 001 for the year ended June 30, 2023. The reporting entity is defined in Note 1 to the District’s financial statements. All federal financial assistance received directly from federal agencies as well as federal financial assistance pass through other government agencies is included on the schedule. The information in this schedule is presented in accordance with the requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a select portion of the operations of the District, it is not intended to and does not present the financial position or changes in net position of the District. NOTE 2 BASIS OF ACCOUNTING The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting, which is described in Note 1 to the District’s financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number 21.019, which follows criteria determined by the department of Treasury for allowability of costs. Under these principles, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10 percent de minimis in direct costs rate as allowed under Uniform Guidance.

Finding Details

Activities Allowed or Unallowed and Allowable Costs/Cost Principles Federal agency: U.S. Department of Education Federal program title: Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U, 84.425W Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): Not applicable Award Period: July 1, 2022 - June 30, 2023 Type of Finding: • Significant deficiency in internal control over compliance Criteria or Specific Requirement: Per 2 CRF section 200.430(i), the District is to maintain records for salaries and wages. This includes proper approval of the salaries and wage rates. Condition: During our testing of allowable costs/cost principles, it was noted that the District Board did not approve wage rates for certain employees. Questioned Costs: Not applicable. Context: 1 of 7 employees tested did not have their wage rate approved by the Board. Cause: Oversight. Effect: Lack of proper documentation of controls over compliance with allowable cost requirements could result in paying employees more than actually required. This could ultimately result in questioned costs. Repeat Finding: No Recommendation: We recommend the District Board approve the wage rate of all employees via contracts or separate, individual approval. Views of Responsible Official: There is no disagreement with the finding.
Activities Allowed or Unallowed and Allowable Costs/Cost Principles Federal agency: U.S. Department of Education Federal program title: Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U, 84.425W Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): Not applicable Award Period: July 1, 2022 - June 30, 2023 Type of Finding: • Significant deficiency in internal control over compliance Criteria or Specific Requirement: Per 2 CRF section 200.430(i), the District is to maintain records for salaries and wages. This includes proper approval of the salaries and wage rates. Condition: During our testing of allowable costs/cost principles, it was noted that the District Board did not approve wage rates for certain employees. Questioned Costs: Not applicable. Context: 1 of 7 employees tested did not have their wage rate approved by the Board. Cause: Oversight. Effect: Lack of proper documentation of controls over compliance with allowable cost requirements could result in paying employees more than actually required. This could ultimately result in questioned costs. Repeat Finding: No Recommendation: We recommend the District Board approve the wage rate of all employees via contracts or separate, individual approval. Views of Responsible Official: There is no disagreement with the finding.
Activities Allowed or Unallowed and Allowable Costs/Cost Principles Federal agency: U.S. Department of Education Federal program title: Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U, 84.425W Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): Not applicable Award Period: July 1, 2022 - June 30, 2023 Type of Finding: • Significant deficiency in internal control over compliance Criteria or Specific Requirement: Per 2 CRF section 200.430(i), the District is to maintain records for salaries and wages. This includes proper approval of the salaries and wage rates. Condition: During our testing of allowable costs/cost principles, it was noted that the District Board did not approve wage rates for certain employees. Questioned Costs: Not applicable. Context: 1 of 7 employees tested did not have their wage rate approved by the Board. Cause: Oversight. Effect: Lack of proper documentation of controls over compliance with allowable cost requirements could result in paying employees more than actually required. This could ultimately result in questioned costs. Repeat Finding: No Recommendation: We recommend the District Board approve the wage rate of all employees via contracts or separate, individual approval. Views of Responsible Official: There is no disagreement with the finding.
Activities Allowed or Unallowed and Allowable Costs/Cost Principles Federal agency: U.S. Department of Education Federal program title: Education Stabilization Fund Assistance Listing Number: 84.425D, 84.425U, 84.425W Pass-Through Agency: Minnesota Department of Education Pass-Through Number(s): Not applicable Award Period: July 1, 2022 - June 30, 2023 Type of Finding: • Significant deficiency in internal control over compliance Criteria or Specific Requirement: Per 2 CRF section 200.430(i), the District is to maintain records for salaries and wages. This includes proper approval of the salaries and wage rates. Condition: During our testing of allowable costs/cost principles, it was noted that the District Board did not approve wage rates for certain employees. Questioned Costs: Not applicable. Context: 1 of 7 employees tested did not have their wage rate approved by the Board. Cause: Oversight. Effect: Lack of proper documentation of controls over compliance with allowable cost requirements could result in paying employees more than actually required. This could ultimately result in questioned costs. Repeat Finding: No Recommendation: We recommend the District Board approve the wage rate of all employees via contracts or separate, individual approval. Views of Responsible Official: There is no disagreement with the finding.