Federal Pell Grant Program, Assistance Listing Number 84.063 Federal Direct Student Loans, Assistance Listing Number 84.268 U.S. Department of Education Program Year 2021-2022 Criteria or specific requirement ? Special Tests and Provisions ? Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition ? The University?s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs ? $0 Context ? Out of the population of 1,927 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be statistically valid. There were 14 attributes tested for each student with at least one status change. Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records: 5. OPEID Number 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent addressThe University reported the following enrollment status changes incorrectly: ? The University reported the incorrect Campus Enrollment Effective Date for six students ? The University reported the incorrect Enrollment Status for five students ? The University reported the incorrect Program Enrollment Status for five students ? The University reported the incorrect Program Enrollment Effective Date for 10 students ? The University failed to report enrollment status changes within the required 60-day timeframe for three students ? The University failed to report changes in student permanent address within the required 60-day timeframe for three students The above errors were noted in 12 of the 25 students selected at varying levels. Effect ? The University reported incorrect dates for students? status changes, incorrect enrollment statuses, and did not ensure timely submission of reports of changes in enrollment status and permanent address information. Cause ? The University?s processes did not ensure status changes were reported timely and accurately. Identification as repeat finding, if applicable ? N/A Recommendation ? The University should update their controls to ensure changes in students? enrollment status are reported in a timely and accurate manner. Views of responsible officials and planned corrective actions ? Belhaven University?s Registrar?s Office is reviewing the National Student Loan Data Systems (NSLDS) enrollment reporting guide, receiving annual training on updates, and amending reporting procedures as needed. Any revisions will be reviewed by Student Financial Services Office to ensure compliance with updated financial aid policy and procedures.
Federal Pell Grant Program, Assistance Listing Number 84.063 Federal Direct Student Loans, Assistance Listing Number 84.268 U.S. Department of Education Program Year 2021-2022 Criteria or specific requirement ? Special Tests and Provisions ? Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition ? The University?s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs ? $0 Context ? Out of the population of 1,927 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be statistically valid. There were 14 attributes tested for each student with at least one status change. Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records: 5. OPEID Number 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent addressThe University reported the following enrollment status changes incorrectly: ? The University reported the incorrect Campus Enrollment Effective Date for six students ? The University reported the incorrect Enrollment Status for five students ? The University reported the incorrect Program Enrollment Status for five students ? The University reported the incorrect Program Enrollment Effective Date for 10 students ? The University failed to report enrollment status changes within the required 60-day timeframe for three students ? The University failed to report changes in student permanent address within the required 60-day timeframe for three students The above errors were noted in 12 of the 25 students selected at varying levels. Effect ? The University reported incorrect dates for students? status changes, incorrect enrollment statuses, and did not ensure timely submission of reports of changes in enrollment status and permanent address information. Cause ? The University?s processes did not ensure status changes were reported timely and accurately. Identification as repeat finding, if applicable ? N/A Recommendation ? The University should update their controls to ensure changes in students? enrollment status are reported in a timely and accurate manner. Views of responsible officials and planned corrective actions ? Belhaven University?s Registrar?s Office is reviewing the National Student Loan Data Systems (NSLDS) enrollment reporting guide, receiving annual training on updates, and amending reporting procedures as needed. Any revisions will be reviewed by Student Financial Services Office to ensure compliance with updated financial aid policy and procedures.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
Federal Pell Grant Program, Assistance Listing Number 84.063 Federal Direct Student Loans, Assistance Listing Number 84.268 U.S. Department of Education Program Year 2021-2022 Criteria or specific requirement ? Special Tests and Provisions ? Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition ? The University?s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs ? $0 Context ? Out of the population of 1,927 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be statistically valid. There were 14 attributes tested for each student with at least one status change. Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records: 5. OPEID Number 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent addressThe University reported the following enrollment status changes incorrectly: ? The University reported the incorrect Campus Enrollment Effective Date for six students ? The University reported the incorrect Enrollment Status for five students ? The University reported the incorrect Program Enrollment Status for five students ? The University reported the incorrect Program Enrollment Effective Date for 10 students ? The University failed to report enrollment status changes within the required 60-day timeframe for three students ? The University failed to report changes in student permanent address within the required 60-day timeframe for three students The above errors were noted in 12 of the 25 students selected at varying levels. Effect ? The University reported incorrect dates for students? status changes, incorrect enrollment statuses, and did not ensure timely submission of reports of changes in enrollment status and permanent address information. Cause ? The University?s processes did not ensure status changes were reported timely and accurately. Identification as repeat finding, if applicable ? N/A Recommendation ? The University should update their controls to ensure changes in students? enrollment status are reported in a timely and accurate manner. Views of responsible officials and planned corrective actions ? Belhaven University?s Registrar?s Office is reviewing the National Student Loan Data Systems (NSLDS) enrollment reporting guide, receiving annual training on updates, and amending reporting procedures as needed. Any revisions will be reviewed by Student Financial Services Office to ensure compliance with updated financial aid policy and procedures.
Federal Pell Grant Program, Assistance Listing Number 84.063 Federal Direct Student Loans, Assistance Listing Number 84.268 U.S. Department of Education Program Year 2021-2022 Criteria or specific requirement ? Special Tests and Provisions ? Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition ? The University?s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs ? $0 Context ? Out of the population of 1,927 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be statistically valid. There were 14 attributes tested for each student with at least one status change. Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records: 5. OPEID Number 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent addressThe University reported the following enrollment status changes incorrectly: ? The University reported the incorrect Campus Enrollment Effective Date for six students ? The University reported the incorrect Enrollment Status for five students ? The University reported the incorrect Program Enrollment Status for five students ? The University reported the incorrect Program Enrollment Effective Date for 10 students ? The University failed to report enrollment status changes within the required 60-day timeframe for three students ? The University failed to report changes in student permanent address within the required 60-day timeframe for three students The above errors were noted in 12 of the 25 students selected at varying levels. Effect ? The University reported incorrect dates for students? status changes, incorrect enrollment statuses, and did not ensure timely submission of reports of changes in enrollment status and permanent address information. Cause ? The University?s processes did not ensure status changes were reported timely and accurately. Identification as repeat finding, if applicable ? N/A Recommendation ? The University should update their controls to ensure changes in students? enrollment status are reported in a timely and accurate manner. Views of responsible officials and planned corrective actions ? Belhaven University?s Registrar?s Office is reviewing the National Student Loan Data Systems (NSLDS) enrollment reporting guide, receiving annual training on updates, and amending reporting procedures as needed. Any revisions will be reviewed by Student Financial Services Office to ensure compliance with updated financial aid policy and procedures.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.
COVID-19 ? Education Stabilization Fund, Assistance Listing No. 84.425 U.S. Department of Education Award Year 2021-2022 Criteria or specific requirement ? Activities Allowed or Unallowed? CARES Act Section 18004(c); CRRSAA section 314(c)(3) and ARP section 2003 Condition ? The institution applied emergency grants to students and applied amounts to students? outstanding account balances without obtaining explicit authorization from students. Questioned costs ? ALN 84.425E ? $10,645 ? Questioned costs include amounts applied to students? outstanding account balances for students who requested a cash grant. Context ? Out of a population of 1,028 grants to students, 25 student grants were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. Of the transactions tested, 4 were applied to students? outstanding account balances without obtaining explicit authorization for applying the amount to the outstanding balances. Three of the students request both to have the funds assist with tuition and other institutional charges and to have a cash grant, and one student only selected to get a cash grant. There was no documentation of clarification with the student how much they needed as a cash grant and how much they wanted to apply to tuition or institutional charges. Effect ? The University reduced outstanding accounts receivable balances rather than distributing emergency grants to students. Cause ? The University?s controls did not ensure that the amounts applied to students? outstanding account balances were only applied with authorization from the students. Identification as a repeat finding, if applicable ? N/A Recommendation ? Management should review procedures around expenditures of federal awards to ensure that controls are properly designed to ensure expenditures on allowable activities. Views of responsible officials and planned corrective actions ? Belhaven University personnel are verifying 100 percent of CARES grant applications to be sure the University awarded CARES grant monies consistently and based on explicit authorization from students.