Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.
Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.
Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.
Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.
Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.
Finding No. 2022-001: Controls Over Student Financial Assistance Special Tests and Provisions ? Enrollment Reporting Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change. Condition: During the compliance testing of ?Special Tests and Provisions? requirements related to Enrollment Reporting, we noted the following exceptions: ? Two (2) students were reported as dropped when they should have been reported as withdrawn. ? One (1) student was missed being reported to the Clearinghouse. Questioned Costs: None Context: Of the forty (40) students tested for Enrollment Reporting purposes, one (1) was not reported within the 60-day time frame and two (2) were not reported with the correct status. Effect: Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS. Cause: When the student withdrew during the 100% refund period, the College did not contact faculty to obtain and record the specific last date of attendance within that period of time. The College failed to implement additional internal checks for all undergraduate students to ensure the student?s division type was correctly coded and reported to the Clearinghouse. Recommendation: We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS. Management?s Response: Management agrees with the finding.
Finding No. 2022-002: Controls Over Student Financial Assistance ? Disbursements to Students Federal Program Name Student Financial Assistance Program Project No. P063P200542, P063P210542, P007A211184, P033A211184 CFDA No. 84.063, 84.007, 84.033 Federal Agency U.S. Department of Education Criteria/Specific Requirement: The Student Financial Aid Handbook states a Title IV credit balance is created when the Title IV funds credited to the student?s account exceeds the amount assessed to the student for allowable charges associated with the payment period. When paying the credit balance owed to the student the school must pay the balance owed within 14 days from the time it was created. Condition: During our testing it was noted that three (3) students? refunds were not processed within the required 14 days. Questioned Costs: None Context: During our student financial aid testing, it was noted that three (3) of out seventy-one (71) students? credit balances were not returned within the required time frame. Effect: The student did not receive a refund within the required 14 days. Cause: The Bursar Office was using a report built to identify only students with credit balances of $5 or more in a current semester and were reviewing past semesters on a monthly basis. Recommendation: We recommend the College implement a review process over application of funds to student accounts. Management?s Response: Management agrees with the finding.