Audit 4100

FY End
2023-06-30
Total Expended
$76.88M
Findings
4
Programs
32
Year: 2023 Accepted: 2023-11-27

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
2394 2023-001 Significant Deficiency - C
2395 2023-002 Significant Deficiency - L
578836 2023-001 Significant Deficiency - C
578837 2023-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.425U Covid-19 - Arp Esser III $21.99M Yes 0
84.010 Title I, Part A-Improving Basic Programs* $12.99M Yes 0
10.555 National School Lunch Program-Combined* $11.06M - 0
84.425D Covid-19 - Crrsa Esser II $10.93M Yes 0
84.027 Idea-B Formula* $5.37M - 0
10.553 National School Breakfast Program* $4.26M - 0
84.367 Title Ii, Part A Supporting Effective Instruction $1.39M - 0
10.555 Covid-19 - Supply Chain Assistance (sca) $1.27M - 0
93.323 Covid-19 School Health Support Grant $1.21M Yes 2
10.555 Cash in Lieu of Commodities Program* $1.19M - 0
84.027 Idea-B Formula-Arp $988,337 - 0
84.424 Title Iv, Part A Subpart 1 $709,803 - 0
93.600 Head Start $448,386 - 0
84.048 Title I, Part C, Carl D Perkins Career and Technical Education Act Grant $435,703 - 0
84.365 Title Iii, Part A - Ela $428,705 - 0
93.778 Medicaid Administrative Claiming (mac) $392,448 - 0
94.006 Amarillo Isd Americorps 2022-2023 $360,132 - 0
12.000 Rotc Salaries & Other (note A) $282,709 - 0
84.196 2021-2022 Texas Education for Homeless Children & Youth $206,910 - 0
84.425W Covid-19 - Arp Homeless I-Tehcy Supplemental $203,905 Yes 0
84.425W Covid-19 - Arp Homeless II $202,927 Yes 0
84.027 Idea-B, Discretionary Deaf* $98,478 - 0
84.011 Title I, Part C, Migrant $89,773 - 0
84.173 Idea B, Preschool* $86,092 - 0
94.006 Amarillo Isd Americorps 2022-2023 - Arp Match Replacement $80,821 - 0
17.278 Wioa Dislocated Worker Formula Grants $66,503 - 0
84.010 Ttl I 1003(a) Priority and Focus School Grant* $33,053 Yes 0
84.173 Idea B, Preschool-Arp $31,384 - 0
84.196 2020-2021 Texas Education for Homeless Children & Youth $18,769 - 0
10.555 Covid-19 - P-Ebt Admin Expense Reimbursement $5,950 - 0
93.600 Covid-19 - Head Start $1,938 - 0
94.006 Amarillo Isd Americorps 2021-2022 $103 - 0

Contacts

Name Title Type
P79XJJP6TTL4 Daniel West Auditee
8063261128 Janie Arnold Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 – GENERAL Accounting Policies: NOTE 1 – GENERAL The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal awards programs of Amarillo Independent School District (the District) for the year ended June 30, 2023. The District's reporting entity is defined in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. Federal financial assistance received directly from federal agencies as well as assistance passed through other government agencies is included on the Schedule. The District did not elect to use the 10% de minimis indirect cost rate. The District did not provide pass-through funds to subrecipients for the year ended June 30, 2023. NOTE 2 - BASIS OF ACCOUNTING The accompanying Schedule is presented using the modified accrual basis of accounting, which is described in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. NOTE 3 - RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Amounts reported in the accompanying Schedule agree with the amounts reported in the related federal financial reports considering timing differences of cash receipts. NOTE 4 - COMMITMENTS AND CONTINGENCIES The District participates in numerous state and federal grant programs, which are governed by various rules and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to audit and adjustment by the grantor agencies; therefore, to the extent that the District has not complied with the rules and regulations governing the grants, refunds of any money received may be required. In the opinion of the District's administration, there are no significant contingent liabilities relating to compliance with the rules and regulations governing the respective grant. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal awards programs of Amarillo Independent School District (the District) for the year ended June 30, 2023. The District's reporting entity is defined in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. Federal financial assistance received directly from federal agencies as well as assistance passed through other government agencies is included on the Schedule. The District did not elect to use the 10% de minimis indirect cost rate. The District did not provide pass-through funds to subrecipients for the year ended June 30, 2023
Title: NOTE 2 - BASIS OF ACCOUNTING Accounting Policies: NOTE 1 – GENERAL The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal awards programs of Amarillo Independent School District (the District) for the year ended June 30, 2023. The District's reporting entity is defined in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. Federal financial assistance received directly from federal agencies as well as assistance passed through other government agencies is included on the Schedule. The District did not elect to use the 10% de minimis indirect cost rate. The District did not provide pass-through funds to subrecipients for the year ended June 30, 2023. NOTE 2 - BASIS OF ACCOUNTING The accompanying Schedule is presented using the modified accrual basis of accounting, which is described in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. NOTE 3 - RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Amounts reported in the accompanying Schedule agree with the amounts reported in the related federal financial reports considering timing differences of cash receipts. NOTE 4 - COMMITMENTS AND CONTINGENCIES The District participates in numerous state and federal grant programs, which are governed by various rules and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to audit and adjustment by the grantor agencies; therefore, to the extent that the District has not complied with the rules and regulations governing the grants, refunds of any money received may be required. In the opinion of the District's administration, there are no significant contingent liabilities relating to compliance with the rules and regulations governing the respective grant. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule is presented using the modified accrual basis of accounting, which is described in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements.
Title: NOTE 3 - RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Accounting Policies: NOTE 1 – GENERAL The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal awards programs of Amarillo Independent School District (the District) for the year ended June 30, 2023. The District's reporting entity is defined in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. Federal financial assistance received directly from federal agencies as well as assistance passed through other government agencies is included on the Schedule. The District did not elect to use the 10% de minimis indirect cost rate. The District did not provide pass-through funds to subrecipients for the year ended June 30, 2023. NOTE 2 - BASIS OF ACCOUNTING The accompanying Schedule is presented using the modified accrual basis of accounting, which is described in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. NOTE 3 - RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Amounts reported in the accompanying Schedule agree with the amounts reported in the related federal financial reports considering timing differences of cash receipts. NOTE 4 - COMMITMENTS AND CONTINGENCIES The District participates in numerous state and federal grant programs, which are governed by various rules and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to audit and adjustment by the grantor agencies; therefore, to the extent that the District has not complied with the rules and regulations governing the grants, refunds of any money received may be required. In the opinion of the District's administration, there are no significant contingent liabilities relating to compliance with the rules and regulations governing the respective grant. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Amounts reported in the accompanying Schedule agree with the amounts reported in the related federal financial reports considering timing differences of cash receipts.
Title: NOTE 4 - COMMITMENTS AND CONTINGENCIES Accounting Policies: NOTE 1 – GENERAL The accompanying Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal awards programs of Amarillo Independent School District (the District) for the year ended June 30, 2023. The District's reporting entity is defined in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. Federal financial assistance received directly from federal agencies as well as assistance passed through other government agencies is included on the Schedule. The District did not elect to use the 10% de minimis indirect cost rate. The District did not provide pass-through funds to subrecipients for the year ended June 30, 2023. NOTE 2 - BASIS OF ACCOUNTING The accompanying Schedule is presented using the modified accrual basis of accounting, which is described in Note 1 - Summary of Significant Accounting Policies to the District's basic financial statements. NOTE 3 - RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Amounts reported in the accompanying Schedule agree with the amounts reported in the related federal financial reports considering timing differences of cash receipts. NOTE 4 - COMMITMENTS AND CONTINGENCIES The District participates in numerous state and federal grant programs, which are governed by various rules and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to audit and adjustment by the grantor agencies; therefore, to the extent that the District has not complied with the rules and regulations governing the grants, refunds of any money received may be required. In the opinion of the District's administration, there are no significant contingent liabilities relating to compliance with the rules and regulations governing the respective grant. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The District participates in numerous state and federal grant programs, which are governed by various rules and regulations of the grantor agencies. Costs charged to the respective grant programs are subject to audit and adjustment by the grantor agencies; therefore, to the extent that the District has not complied with the rules and regulations governing the grants, refunds of any money received may be required. In the opinion of the District's administration, there are no significant contingent liabilities relating to compliance with the rules and regulations governing the respective grant.

Finding Details

Program: Coronavirus State and Local Fiscal Recovery Funds ALN #93.323 Program Requirement: Cash Management Criteria: Per 2 CFR 200.305, “non-Federal entities other than states, payments methods must minimize the time elapsing between the transfer of funds from the United States Treasury or pass-through entity and the disbursement by the non-Federal Entity”. The non-Federal entity has cash on hand from federal funds, interest begins to accrue from the date of receipt of the drawdown and will be required to be remitted back to the federal government once the total aggregate amount of interest earned on federal grant awards equals $500. Condition: In accordance with 2 CFR 200.305 the District deposited federal grant funds into an interest bearing account. Interest earned on the federal funds exceeded $500. Context: The District received an allocation of Covid funding in FY 2022 but the funds were not expended until FY 2023. Cause: The District utilized the grant to purchase a HVAC Auto Cleaning air system which is subject to procurement and bid test work. With higher interest rates and the timing of the grant funds received and expended; interest accrued on the federal funds in excess of $500. Effect: At June 30, 2023, he District has accrued the interest payable to remit to the Department of Health and Human Services Payment Management System. Questioned Costs: No Repeat Finding: No Recommendation: The District needs to implement additional monitoring to ensure compliance with 2 CFR 200.305 and advances on federal funds. Views of Responsible Officials: The District agrees with the recommendation.
Program: Coronavirus State and Local Fiscal Recovery Funds ALN # 93.323 Program Requirement: Reporting Criteria: Amounts reported in the Final Expenditure Report should agree to underlying documentation and indirect cost calculations. Condition: The indirect cost per the final expenditure report was based on a previous year rate resulting in an incorrect amount. Context: The annual expenditure report contained an error. Cause: The District used the previous year’s indirect cost rate for reporting purposes instead of the current year indirect cost rate. Effect: The Expenditure report contained an error. The District will file an amended report. Questioned Costs: No Repeat Finding: No Recommendation: To ensure reports are filed correctly, the District needs to review the amounts reported and supporting documentation. Views of Responsible Officials: The District agrees with the recommendation.
Program: Coronavirus State and Local Fiscal Recovery Funds ALN #93.323 Program Requirement: Cash Management Criteria: Per 2 CFR 200.305, “non-Federal entities other than states, payments methods must minimize the time elapsing between the transfer of funds from the United States Treasury or pass-through entity and the disbursement by the non-Federal Entity”. The non-Federal entity has cash on hand from federal funds, interest begins to accrue from the date of receipt of the drawdown and will be required to be remitted back to the federal government once the total aggregate amount of interest earned on federal grant awards equals $500. Condition: In accordance with 2 CFR 200.305 the District deposited federal grant funds into an interest bearing account. Interest earned on the federal funds exceeded $500. Context: The District received an allocation of Covid funding in FY 2022 but the funds were not expended until FY 2023. Cause: The District utilized the grant to purchase a HVAC Auto Cleaning air system which is subject to procurement and bid test work. With higher interest rates and the timing of the grant funds received and expended; interest accrued on the federal funds in excess of $500. Effect: At June 30, 2023, he District has accrued the interest payable to remit to the Department of Health and Human Services Payment Management System. Questioned Costs: No Repeat Finding: No Recommendation: The District needs to implement additional monitoring to ensure compliance with 2 CFR 200.305 and advances on federal funds. Views of Responsible Officials: The District agrees with the recommendation.
Program: Coronavirus State and Local Fiscal Recovery Funds ALN # 93.323 Program Requirement: Reporting Criteria: Amounts reported in the Final Expenditure Report should agree to underlying documentation and indirect cost calculations. Condition: The indirect cost per the final expenditure report was based on a previous year rate resulting in an incorrect amount. Context: The annual expenditure report contained an error. Cause: The District used the previous year’s indirect cost rate for reporting purposes instead of the current year indirect cost rate. Effect: The Expenditure report contained an error. The District will file an amended report. Questioned Costs: No Repeat Finding: No Recommendation: To ensure reports are filed correctly, the District needs to review the amounts reported and supporting documentation. Views of Responsible Officials: The District agrees with the recommendation.