Audit 408706

Management of the County is committed to taking steps to communicate with vendors concerning invoicing requirements to be included in initial contracts for CSLFRF projects. The County entered into a signed amendment by both parties as of 6/10/2024 to the original contract that for all future invoices provide a detailed explanation of sales tax amount to be reimbursed to the County and other ancillary costs above $50,000 concerning the AWIN Radio Towers Project. In addition, future invoices must contain detailed information specifying exactly the work which was performed. Management has further committed and is making attempts to obtain sufficient detailed documentation from Motorola Solutions on the AWIN Radio Towers Project. The County has continued to request additional detailed documentation multiple times to be provided by Motorola Solutions. A refund of sales taxes was issued to the County in October 2024 amounting to $340,693.48 relating to this project and Motorola. A letter from the Rose Law Firm was sent on 6/24/2025 to Motorola formally requesting documentation of detailed invoices for work Motorola performed. Motorola sent the requested invoice detailed support for the project for work performed as of 7/13/2023 on 11/20/2025. Motorola then sent the final invoice and detailed invoice support for the project on 5/1/2026. The County sent a letter to the U.S. Department of the Treasury on 6/17/2026 detailing the current status of the project which is the most recent correspondence on the project. As of the date of the audit report, the only remaining pending item on this Motorola Invoicing finding is the sales taxes to be paid on the Motorola project at completion which the County and Motorola are currently discussing to finalize.