Audit 405617

Tenant File Documentation Maintenance (Significant Deficiency, Noncompliance) Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871; Grant Period- Fiscal Year-End September 30, 2025 Criteria The Housing Choice Voucher Program Guidebook, the Code of Federal Regulations and HUD PIH Notices provide requirements and guidance for which the Section 8 Housing Choice Voucher Program is to be administered and operated under with respect to tenant eligibility and reexaminations, and document maintenance. Condition and Perspective During audit fieldwork, forty Section 8 Housing Choice Voucher Program participant tenant files were requested for review for compliance with Program eligibility, reexamination and document maintenance requirements. The review results noted the following omissions: 1) 7 files did not contain HUD Form 52517 Request for Tenancy Approval 2) 3 files did not contain HUD Form 9886 or 9886-A Authorization for Release of Information/Privacy Act Notice 3) 2 files did not contain HUD Form 52641 HAP Contract and HUD Form 52641-A Tenancy Addendum 4) 1 file did not contain HUD Form 50058 Family Report Questioned Costs – None noted Cause Deficiency over tenant file documentation maintenance requirements. Effect Non-compliance with tenant file documentation maintenance requirements. Recommendation We recommend that the Authority catalog and maintain all required tenant file documents in accordance with federal requirements and the Authority’s internal policies.Management’s Response Management's Response- The Authority will catalog and maintain all required tenant file documents in accordance with federal requirements and the Authority’s internal policies. Ms. LaTonya Coley-McKenley, Executive Director, has assumed the responsibility of executing this corrective action by August 1, 2026.

SEMAP Reporting (Significant Deficiency, Noncompliance) Section 8 Housing Choice Voucher Program – Assistance Listing No. 14.871; Grant Period- Fiscal Year-End September 30, 2025 Criteria The Authority was required to submit its Section Eight Management Assessment Program (SEMAP) certification to HUD within sixty days of its fiscal year-end, by November 29, 2025. Condition and Perspective The Authority did not submit its SEMAP certification by the November 2025 due date. Questioned Costs – None noted Cause Deficiency over HUD’s SEMAP reporting requirements. Effect Non-compliance with HUD’s SEMAP reporting requirements. Recommendation We recommend that the Authority submit its SEMAP certification to HUD within sixty days of its fiscal year-end. Management’s Response The Authority will submit its SEMAP certification to HUD within sixty days of its fiscal year-end. Ms. LaTonya Coley-McKenley, Executive Director, has assumed the responsibility of executing this corrective action by November 29, 2026.