Audit 400089

Federal Agency: United States Department of Education Federal Program Name: Student Financial Aid Assistance Listing Number: Student Financial Aid Cluster Award Period: August 1, 2024 to July 31, 2025 Type of Finding: • Significant Deficiency in Internal Control Over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR §690.83 and COD reporting requirements require institutions to accurately report student financial aid disbursement dates to the COD system to ensure compliance with federal regulations. Condition: During testing of Unsubsidized loan disbursements, we noted that 1 of the 40 students tested had incorrect Unsubsidized loan disbursement dates reported to the COD system. Questioned Costs: None Context: Federal regulations require institutions to accurately report student financial aid disbursement dates to the COD system. These dates are critical for tracking compliance and ensuring proper administration of Title IV funds. Incorrect reporting can lead to discrepancies in federal records and potential compliance issues with U.S. Department of Education requirements. Cause: The University did not have a process in place to ensure student financial aid disbursement information was being accurately reported to the COD system. Effect or Potential Effect of Finding: Incorrect reporting of student financial aid disbursement dates may result in noncompliance with federal regulations, potential audit findings, and risk of inaccurate student financial aid records. Repeat Finding: No. Recommendation: We recommend the University establish a process to ensure that all disbursement information is accurately reported to the COD system. Views of Responsible Officials: There is no disagreement with the audit finding.

Federal Agency: United States Department of Education Federal Program Name: Student Financial Aid Assistance Listing Number: Student Financial Aid Cluster Award Period: August 1, 2024 to July 31, 2025 Type of Finding: • Significant Deficiency in Internal Control Over Compliance • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date. Also, the Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. There are two categories of enrollment information; "Campus Level" and "Program Level," both of which need to be reported accurately and have separate record types. Condition: During our testing, we noted the following errors in NSLDS recording: 1.) 2 out of 40 students had instances greater than 60 days where their records were not updated. Questioned Costs: None Context: Some updates to NSLDS were not completed in a timely manner. Cause: The University did not have a process in place to ensure all graduates had accurate information updated in NSLDS in a timely fashion. Effect or Potential Effect of Finding: The NSLDS system is not updated with the student information which can cause a student to not properly enter the repayment period. Repeat Finding: No. Recommendation: We recommend the University review its reporting procedures to ensure the students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of Responsible Officials: There is no disagreement with the audit finding.