Audit 395532

Assistance Listing, Federal Agency, and Program Name - Student Financial Assistance Cluster (Federal Pell Grant Program - 84.063, Federal Direct Student Loans - 84.268) Federal Award Identification Number and Year - 84.063 and 84.268 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - Yes 2024-003, 2023-003 Criteria - Under the Direct Loan programs (Direct Loan, 34 CFR Section 685.309) and Federal Pell (Pell, 34 CFR Section 690.83(b)(2)), changes in a student's status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a student status confirmation report sent to NSLDS within 60 days of the status change. Condition - Of the 40 students selected for enrollment reporting testing, 2 students did not have their status change updated appropriately and 3 students did not have their Classification of Instructional Programs (CIP) code updated appropriately. Questioned Costs - None If Questioned Costs are Not Determinable, Description of Why Known Questioned Costs were Undetermined or Otherwise Could Not be Reported - N/A Identification of How Questioned Costs Were Computed - N/A Context - Of the 40 students selected for enrollment reporting testing, 2 students did not have their status change updated appropriately. One of these students was reported to the third-party administrator but the third-party administrator did not update the student's status from three quarters time to less than half time. In addition, 3 students did not have their CIP code updated appropriately. Cause and Effect - A control was lacking to ensure status change reporting and CIP code updates are properly reported. This resulted in 2 students that did not have their status change updated appropriately and 3 students that did not have their CIP code updated appropriately. Recommendation - The University should establish a review and follow-up procedure to ensure that enrollment status changes are being sent to NSLDS in order to report status changes in a timely manner. Views of Responsible Officials and Corrective Action Plan - The Director of Student Financial Services now oversees enrollment reporting to the third-party servicer. The director reviews enrollment reporting to the third party and also reviews reporting to the third-party servicer to ensure accurate and timely reporting to NSLDS.