FAC Explorer

Audit 392625

FY End
2025-06-30
Total Expended
$22.22M
Findings
1
Programs
5
Organization: Housing Authority of the City of Monroe (LA)
Year: 2025 Accepted: 2026-03-18
Auditor: RECTOR REEDER & LOFTON PC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1181378 2025-001 Material Weakness Yes E

Programs

ALN Program Spent Major Findings
14.850 PUBLIC HOUSING OPERATING FUND $7.22M Yes 1
14.872 PUBLIC HOUSING CAPITAL FUND $3.44M Yes 0
14.870 RESIDENT OPPORTUNITY AND SUPPORTIVE SERVICES - SERVICE COORDINATORS $156,741 Yes 0
14.895 JOBS-PLUS PILOT INITIATIVE $153,684 Yes 0
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $146,734 Yes 0

Contacts

Name Title Type
NJN4M2H5APK7 Shelva Thomas Auditee
3183881500 Dale R. Rector Auditor
No contacts on file

Notes to SEFA

The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the Authority under programs of the federal government for the year ended June 30, 2025. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Authority.
The Authority provided no federal awards to subrecipients during the fiscal year ending June 30, 2025.
The Housing Authority of the Town of Monroe received no federal awards of non-monetary assistance that are required to be disclosed for the year ended June 30, 2025. The Housing Authority of the Town of Monroe had no loans, loan guarantees, or federally restricted endowment funds required to be disclosed for the fiscal year ended June 30, 2025. The Housing Authority of the Town of Monroe maintains the following limits of insurance as of June 30, 2025: Property $ 172,748,795 Liability $ 10,000,000 Commercial Auto $ 1,000,000 Worker Compensation Regulatory Public Officials Liability $ 1,000,000 Fidelity Bond $ 200,000 Settled claims have not exceeded the above commercial insurance coverage limits over the past three years.

Finding Details

Finding 2025-001
Finding 2025-001 – Low Rent Public Housing Tenant Files – Eligibility – Rent Calculations Noncompliance & Significant Deficiency Low Rent Public Housing – ALN 14.850 Condition & Cause: Our review of seventy-five (75) Low Rent Public Housing tenant files identified noncompliance in ten (10) files, representing 13% of the sample. We noted the following discrepancies: • Seven (7) files contained miscalculations of annual income • Two (2) files where verified deductions were not input onto the 50058 • One (1) file relied on self-declaration without documented attempts to gather the preferred verification The identified deficiencies were the result of employee errors and failure by the Agency to properly review and correct the errors. While the Agency has increased its internal quality control procedures in recent years, misunderstandings in staff roles and responsibilities during the audit period allowed the discrepancies to remain undetected. We were able to extrapolate the total potential misstatement and found it to be immaterial to the financial statements. However, due to the percentage of files not in compliance, we feel the Agency has a significant deficiency in this area. Criteria: The Code of Federal Regulations, the Housing Authority’s Admissions and Continued Occupancy Policy (ACOP), and specific HUD guidelines in documenting and maintaining Public Housing tenant files. Effect: Improper calculation and verification of adjusted annual income can lead to the incorrect calculation of rental charges and misstatements in the financial statements. Ongoing noncompliance may also draw scrutiny from regulatory bodies, increasing the risk of financial penalties or loss of funding for the Public Housing program. Recommendation: We recommend that the Agency continue to monitor and enhance its quality control procedures to ensure the accuracy and adequacy of income calculations and verifications, to assess the need for further staff training, and to effectively monitor compliance with local and federal regulations regarding the maintenance of tenant files. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes Views of responsible officials: The PHA agrees with the results of the audit and recommendations.