FAC Explorer

Audit 389695

FY End
2025-06-30
Total Expended
$29.02M
Findings
6
Programs
16
Organization: Carthage College (WI)
Year: 2025 Accepted: 2026-02-28
Auditor: CLIFTONLARSONALLEN LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1175795 2025-001 Material Weakness Yes N
1175796 2025-001 Material Weakness Yes N
1175797 2025-001 Material Weakness Yes N
1175798 2025-001 Material Weakness Yes N
1175799 2025-001 Material Weakness Yes N
1175800 2025-001 Material Weakness Yes N

Programs

ALN Program Spent Major Findings
84.268 FEDERAL DIRECT STUDENT LOANS $19.06M Yes 1
84.063 FEDERAL PELL GRANT PROGRAM $4.87M Yes 1
84.038 FEDERAL PERKINS LOAN PROGRAM_FEDERAL CAPITAL CONTRIBUTIONS $1.61M Yes 1
47.070 COMPUTER AND INFORMATION SCIENCE AND ENGINEERING $527,377 Yes 0
47.083 INTEGRATIVE ACTIVITIES $258,055 Yes 0
47.074 BIOLOGICAL SCIENCES $189,860 Yes 0
84.033 FEDERAL WORK-STUDY PROGRAM $171,245 Yes 1
43.012 SPACE TECHNOLOGY $136,036 Yes 0
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $129,750 Yes 1
43.001 SCIENCE $120,107 Yes 0
43.007 SPACE OPERATIONS $69,127 Yes 0
84.379 TEACHER EDUCATION ASSISTANCE FOR COLLEGE AND HIGHER EDUCATION GRANTS (TEACH GRANTS) $60,352 Yes 1
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) $39,928 Yes 0
47.049 MATHEMATICAL AND PHYSICAL SCIENCES $33,236 Yes 0
16.525 GRANTS TO REDUCE DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING ON CAMPUS $14,810 Yes 0
47.041 ENGINEERING $2,343 Yes 0

Contacts

Name Title Type
XLYHHWMEWKJ4 Vince Ceja Auditee
2625515763 Jake Lenell Auditor
No contacts on file

Notes to SEFA

The accompanying Schedule of Expenditures of Federal Awards and Schedule of State Awards for Carthage College are presented in accordance with the requirements of Uniform Guidance, Audits of States, Local Governments, and Non-Profit Organizations and the Wisconsin State Single Audit Guidelines issued by the Wisconsin Department of Administration.

Finding Details

Finding 2025-001
Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.063, 84.007, 84.033, 84.268, 84.038, 84.379 Federal Award Identification Number and Year: P268K252434-2025, P007A244490-2025, P033A244490-2025, P063P242434-2025, P379T252434-2025 Award Period: July 1, 2024 through June 30, 2025 Type of Finding: - Significant Deficiency in Internal Control over Compliance - Other Matters Criteria or Specific Requirement: Title IV credit balances must be paid directly to the student or parent within 14 days after (1) the first day of class of a payment period if the credit balance occurred on or before that day, or (2) the day the credit balance occurred if that was after the first day of class. An institution is permitted to hold credit balances if it obtains a voluntary authorization from the student. Regardless of any authorization obtained by the institution, the institution must pay any remaining loan balance by the end of the loan period and any other remaining Title IV funds by the end of the last payment period in the award year for which the funds were awarded. Condition: We tested a sample of 8 credit balance returns across 5 students that had Title IV credit balances, and we noted that the College returned Title IV Credit balances for 4 of those students after the 14-day requirement. The College did not maintain documentation of authorization to hold the credit balances for those 4 students. Questioned Costs: None Context: The Colleges serves more than 2,500 students. The College has a process for notifying students regarding credit balances and the options they have regarding those balances, and obtaining verbal authorizations to hold the balances, however, the College did not maintain documentation of the authorization to hold the funds beyond of the 14-day timeframe. Effect: The student received the Title IV credit balance after the 14-day required timeframe. Repeat Finding: No Recommendation: We recommend that the College updates its processes and internal controls designed to ensure compliance with the requirement to return Title IV credit balances within the required timeframe and maintain documentation of student authorizations if balances will be held longer than the 14-day timeframe. Views of responsible officials: There is no disagreement with the audit finding.