Audit 384965

Criteria Management is responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, or misappropriation of assets. Those charged with governance are responsible for oversight of management's system of internal control, including establishing expectations for ethical conduct and financial accountability and monitoring the effectiveness of controls implemented by management. Condition and Context The Organization has limited segregation of duties over certain financial reporting and compliance-related processes, as key responsibilities for initiating, reviewing, and approving transactions and reports were concentrated with a limited number of individuals. In addition, oversight by those charged with governance was not performed effectively to support the design and monitoring of compensating controls over these processes. Cause The Organization’s size and staffing structure resulted in reliance on a limited number of individuals to perform multiple financial and reporting functions, and compensating review controls were not consistently applied. Effect Lack of properly designed control increase risk that fraud or error could occur in financial reporting or compliance-related activities and not be prevented or detected on a timely basis. Recommendation Management should enhance segregation of duties and oversight by implementing and documenting compensating review controls, including independent review of key transactions and reports by other members of management or those charged with governance. Views of Responsible Official Management agrees with the audit finding. A corrective action plan has been developed and is included to address the identified deficiency.

Criteria Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance or 2 CFR Part 200), Subpart F , requires Single Audit reporting to be submitted to the Federal Audit Clearinghouse within 30 days of receiving the completed reports or nine months after the entity's fiscal year end, whichever comes first. Condition and Context The December 31, 2024 single audit reports were not submitted to the Federal Audit Clearinghouse on a timely basis. Cause Management did not have a formalized process to monitor total Federal expenditures or evaluate Single Audit applicability during the year. A transition in executive leadership limited continuity of institutional knowledge regarding Federal funding, and oversight processes did not identify the requirement until the audit was underway. Effect The Single Audit was completed and submitted after the required deadline, resulting in noncompliance with Uniform Guidance reporting requirements. Questioned Costs None. Repeat Finding From Prior Year This is not a repeat finding. Recommendation Management should implement a formal process to monitor federal expenditures during the year and evaluate Single Audit applicability on a timely basis, including communication of applicable requirements to those charged with governance. Views of Responsible Official Management agrees with the audit finding. A corrective action plan has been developed and is included to address the identified deficiency.

Criteria Uniform Guidance requires that costs charged to federal awards be allowable, allocable, and in accordance with the terms and conditions of the award, including approved budgets and budget modification requirements. Condition and Context During the year ended December 31, 2024, certain unallowable costs, including utilities and telecommunications expenses, were charged to a federal program prior to obtaining approval for a budget modification. Management identified and corrected the costs prior to year-end during a review of program expenditures conducted after a change in executive leadership. The unallowable amounts were withheld from a subsequent reimbursement request after corrected information was submitted. Cause The Organization’s controls over review and approval were not sufficient to ensure that costs charged to the federal program were allowable and consistent with the approved budget prior to submission for reimbursement. Effect Unallowable costs were initially charged to the federal program, causing noncompliance with federal award requirements. Questioned Costs None. Repeat Finding From Prior Year This is not a repeat finding. Recommendation Management should enhance controls over cost allowability by implementing documented preventive review procedures, including independent review of reimbursement submissions prior to submission, to ensure costs charged to federal programs are allowable and consistent with approved budgets. Views of Responsible Official Management agrees with the audit finding. A corrective action plan has been developed and is included to address the identified deficiency