Audit 382576

Finding 2025-002 – Special Tests and Provisions – Enrollment Reporting (Material Weakness and Noncompliance) Information on the federal program: U.S. Department of Education Student Financial Assistance Cluster Criteria: Under the Pell grant and loan programs, institutions must update the Enrollment Reporting Roster for changes in student status. Each update must include the effective date of the status change, the revised anticipated program completion date, and must be submitted electronically through either the batch reporting method or the National Student Loan Data System (NSLDS) Professional Access website. Institutions are responsible for ensuring timely and accurate reporting, whether performed directly or through a third-party servicer. Reportable changes include reductions or increases in attendance level, withdrawals, graduations, and approved leaves of absence. Condition: We tested a sample of 25 withdrawn students who received financial aid. Eight instances of noncompliance were identified: the enrollment status change for 2 students was not reported to the U.S. Department of Education, and for 6 students the change in status was not reported to the U.S. Department of Education within the required 60‑day timeframe. Cause: The Enrollment Reporting Roster file is not being submitted timely or accurately to report changes in student enrollment status.Effect: The College did not correctly report student status as required under special tests and provisions compliance related to enrollment reporting. Questioned costs: None Recommendation: We recommend the College strengthen its policies and procedures related to enrollment reporting to ensure compliance with federal requirements. Views of Responsible Officials: See Management’s View and Corrective Action Plan included at the end of the report.

Finding 2025-003 – Special Tests and Provisions – Withdrawal Testing (Material Weakness and Noncompliance) Information on the federal program: U.S. Department of Education Student Financial Assistance Cluster Criteria: 34 CFR part 668 establishes rules governing the student withdrawal process including the determination of withdrawal date, calculation of earned Title IV assistance, and return of unearned Title IV aid. Also, when a student withdraws the University must ensure exit counseling is provided to the student within 30 days in accordance with 34 CFR 685.304(b). Condition: We tested a sample of 25 withdrawn students who received financial aid. Two instances of noncompliance were identified: In one instance in which the College did not properly calculate the return of Title IV funds. The College returned $1,749 but they should have only returned $555. There were nine instances in which the College had no documentation that exit counseling was completed nor did they have documentation that the College notified and sent the exit counseling materials to the student within the 30 days as required. Cause: The College did not accurately calculate the amount of aid earned and therefore returned the incorrect amount. The College could not provide documentation that the required exit counseling interviews were completed or the College attempted to contact the borrower to complete the required counseling. Effect: The College did not calculate the amount of aid earned or complete exit counseling for student borrowers under withdrawal compliance requirements. Questioned costs: None Recommendation: We recommend the College strengthen its policies and procedures related to the withdrawal process to comply with withdrawal requirements. Views of Responsible Officials: See Management’s View and Corrective Action Plan included at the end of the report.