Audit 366922

Finding: 2024-001 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Selection from the Waiting List Type of Finding: Nonmaterial Noncompliance Criteria: The Authority must have written policies in its Housing Choice Voucher program administrative plan for selecting applicants from the waiting list and documentation must show that the Authority follows those policies when selecting applicants for admission from the waiting list. Condition: The Authority was unable to provide documentation to show that the three (3) new applicants tested for the project-based voucher development Cromwell Hills Apartments were housed in accordance with the Authority’s administrative plan. Cause: The Authority did not maintain documentation to support that the Authority’s administrative plan was followed in the selection of applicants from the waiting list. Effect: The Authority was not in compliance with the waiting list selection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: The Authority implemented a process prior to December 31, 2024 to ensure that waitlist procedures at the property were correctly followed. We recommend the Authority monitor the property to ensure these new policies are being followed. Questioned Costs: None. Management’s Response: The Authority has hired a staff person to oversee the selection of applicants for Cromwell Hills Apartments. The Authority is conducting weekly meetings with staff to provide ongoing guidance and review of the process.

Finding: 2024-002 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Housing Quality Standards Inspections Type of Finding: Significant Deficiency; Nonmaterial Noncompliance Criteria: The Authority must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards. Condition: The required inspections for two (2) tenants out of a sample of forty (40) were not completed timely. Cause: The Authority did not have appropriate controls in place over housing quality inspections to ensure they were completed at least biennially. Effect: The Authority was not in compliance with the housing quality inspection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: We recommend the Authority review its process for completing housing quality inspections and verify that all required inspections have been completed timely. Questioned Costs: None. Management’s Response: The Authority’s Inspections Field Services Manager will meet with the Program Director on a monthly basis to review for any upcoming delinquent inspections to devise a plan to expedite any that are identified.

Finding: 2024-001 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Selection from the Waiting List Type of Finding: Nonmaterial Noncompliance Criteria: The Authority must have written policies in its Housing Choice Voucher program administrative plan for selecting applicants from the waiting list and documentation must show that the Authority follows those policies when selecting applicants for admission from the waiting list. Condition: The Authority was unable to provide documentation to show that the three (3) new applicants tested for the project-based voucher development Cromwell Hills Apartments were housed in accordance with the Authority’s administrative plan. Cause: The Authority did not maintain documentation to support that the Authority’s administrative plan was followed in the selection of applicants from the waiting list. Effect: The Authority was not in compliance with the waiting list selection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: The Authority implemented a process prior to December 31, 2024 to ensure that waitlist procedures at the property were correctly followed. We recommend the Authority monitor the property to ensure these new policies are being followed. Questioned Costs: None. Management’s Response: The Authority has hired a staff person to oversee the selection of applicants for Cromwell Hills Apartments. The Authority is conducting weekly meetings with staff to provide ongoing guidance and review of the process.

Finding: 2024-002 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Housing Quality Standards Inspections Type of Finding: Significant Deficiency; Nonmaterial Noncompliance Criteria: The Authority must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards. Condition: The required inspections for two (2) tenants out of a sample of forty (40) were not completed timely. Cause: The Authority did not have appropriate controls in place over housing quality inspections to ensure they were completed at least biennially. Effect: The Authority was not in compliance with the housing quality inspection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: We recommend the Authority review its process for completing housing quality inspections and verify that all required inspections have been completed timely. Questioned Costs: None. Management’s Response: The Authority’s Inspections Field Services Manager will meet with the Program Director on a monthly basis to review for any upcoming delinquent inspections to devise a plan to expedite any that are identified.

Finding: 2024-001 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Selection from the Waiting List Type of Finding: Nonmaterial Noncompliance Criteria: The Authority must have written policies in its Housing Choice Voucher program administrative plan for selecting applicants from the waiting list and documentation must show that the Authority follows those policies when selecting applicants for admission from the waiting list. Condition: The Authority was unable to provide documentation to show that the three (3) new applicants tested for the project-based voucher development Cromwell Hills Apartments were housed in accordance with the Authority’s administrative plan. Cause: The Authority did not maintain documentation to support that the Authority’s administrative plan was followed in the selection of applicants from the waiting list. Effect: The Authority was not in compliance with the waiting list selection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: The Authority implemented a process prior to December 31, 2024 to ensure that waitlist procedures at the property were correctly followed. We recommend the Authority monitor the property to ensure these new policies are being followed. Questioned Costs: None. Management’s Response: The Authority has hired a staff person to oversee the selection of applicants for Cromwell Hills Apartments. The Authority is conducting weekly meetings with staff to provide ongoing guidance and review of the process.

Finding: 2024-002 Program Name: Housing Voucher Cluster (14.871-CL) Federal Awarding Authority: Department of Housing and Urban Development Compliance Requirement: Housing Quality Standards Inspections Type of Finding: Significant Deficiency; Nonmaterial Noncompliance Criteria: The Authority must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards. Condition: The required inspections for two (2) tenants out of a sample of forty (40) were not completed timely. Cause: The Authority did not have appropriate controls in place over housing quality inspections to ensure they were completed at least biennially. Effect: The Authority was not in compliance with the housing quality inspection compliance requirements for the year ended December 31, 2024. Auditor Recommendation: We recommend the Authority review its process for completing housing quality inspections and verify that all required inspections have been completed timely. Questioned Costs: None. Management’s Response: The Authority’s Inspections Field Services Manager will meet with the Program Director on a monthly basis to review for any upcoming delinquent inspections to devise a plan to expedite any that are identified.