Audit 359621

FY End
2024-09-30
Total Expended
$1.26M
Findings
4
Programs
2
Organization: East Prairie Housing Authority (AR)
Year: 2024 Accepted: 2025-06-24

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
565962 2024-004 Material Weakness Yes N
565963 2024-005 Material Weakness Yes N
1142404 2024-004 Material Weakness Yes N
1142405 2024-005 Material Weakness Yes N

Programs

ALN Program Spent Major Findings
14.872 Public Housing Capital Fund $1.00M Yes 0
14.850 Public and Indian Housing $257,275 Yes 2

Contacts

Name Title Type
FN7HK7PD4F76 Robin Pastori Auditee
5736493010 Louis Barrale Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: NOTE 1 - Basis of Presentation The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all Federal award programs of the Authority. All Federal awards received directly from Federal agencies as well as Federal awards passed through other governmental agencies or other entities are included in the Schedule. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) Because the Schedule presents only a select position, changes in net position or cash flows of the Authority. NOTE 2 - Significant Accounting Policies The Authority’s Schedule of Federal Awards has been prepared on the accrual basis of accounting. Grant revenue is recognized on the modified accrual bases and, when all applicable eligibility requirements are met in accordance with the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The criteria established by GASB for accrual-bases recognition require that all eligibility requirements must be met, and the revenues must be available. “Available” means that the government has collected the revenues in the current period or expects to collect them soon enough after the end of the period to use them to pay liabilities of the current period. Resources received or recognized as receivables before the time requirements are met are reported as deferred revenues. The Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. NOTE 3 - Contingencies In connection with various Federal grant programs the Authority is obligated to administer related programs and spend the funds in accordance with regulatory restrictions and is subject to audit by grantor agencies and other auditors. In cases of noncompliance, the agencies involved may require the Authority to refund program funds. De Minimis Rate Used: N Rate Explanation: The Housing Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all Federal award programs of the Authority. All Federal awards received directly from Federal agencies as well as Federal awards passed through other governmental agencies or other entities are included in the Schedule. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) Because the Schedule presents only a select position, changes in net position or cash flows of the Authority.
Title: Significant Accounting Policies Accounting Policies: NOTE 1 - Basis of Presentation The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all Federal award programs of the Authority. All Federal awards received directly from Federal agencies as well as Federal awards passed through other governmental agencies or other entities are included in the Schedule. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) Because the Schedule presents only a select position, changes in net position or cash flows of the Authority. NOTE 2 - Significant Accounting Policies The Authority’s Schedule of Federal Awards has been prepared on the accrual basis of accounting. Grant revenue is recognized on the modified accrual bases and, when all applicable eligibility requirements are met in accordance with the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The criteria established by GASB for accrual-bases recognition require that all eligibility requirements must be met, and the revenues must be available. “Available” means that the government has collected the revenues in the current period or expects to collect them soon enough after the end of the period to use them to pay liabilities of the current period. Resources received or recognized as receivables before the time requirements are met are reported as deferred revenues. The Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. NOTE 3 - Contingencies In connection with various Federal grant programs the Authority is obligated to administer related programs and spend the funds in accordance with regulatory restrictions and is subject to audit by grantor agencies and other auditors. In cases of noncompliance, the agencies involved may require the Authority to refund program funds. De Minimis Rate Used: N Rate Explanation: The Housing Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. The Authority’s Schedule of Federal Awards has been prepared on the accrual basis of accounting. Grant revenue is recognized on the modified accrual bases and, when all applicable eligibility requirements are met in accordance with the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The criteria established by GASB for accrual-bases recognition require that all eligibility requirements must be met, and the revenues must be available. “Available” means that the government has collected the revenues in the current period or expects to collect them soon enough after the end of the period to use them to pay liabilities of the current period. Resources received or recognized as receivables before the time requirements are met are reported as deferred revenues. The Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance.
Title: Contingencies Accounting Policies: NOTE 1 - Basis of Presentation The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all Federal award programs of the Authority. All Federal awards received directly from Federal agencies as well as Federal awards passed through other governmental agencies or other entities are included in the Schedule. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) Because the Schedule presents only a select position, changes in net position or cash flows of the Authority. NOTE 2 - Significant Accounting Policies The Authority’s Schedule of Federal Awards has been prepared on the accrual basis of accounting. Grant revenue is recognized on the modified accrual bases and, when all applicable eligibility requirements are met in accordance with the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The criteria established by GASB for accrual-bases recognition require that all eligibility requirements must be met, and the revenues must be available. “Available” means that the government has collected the revenues in the current period or expects to collect them soon enough after the end of the period to use them to pay liabilities of the current period. Resources received or recognized as receivables before the time requirements are met are reported as deferred revenues. The Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. NOTE 3 - Contingencies In connection with various Federal grant programs the Authority is obligated to administer related programs and spend the funds in accordance with regulatory restrictions and is subject to audit by grantor agencies and other auditors. In cases of noncompliance, the agencies involved may require the Authority to refund program funds. De Minimis Rate Used: N Rate Explanation: The Housing Authority has elected not to use the 10-percent de minims indirect cost rate allowed under the Uniform Guidance. In connection with various Federal grant programs the Authority is obligated to administer related programs and spend the funds in accordance with regulatory restrictions and is subject to audit by grantor agencies and other auditors. In cases of noncompliance, the agencies involved may require the Authority to refund program funds

Finding Details

2024-004 Failure to comply with federal reporting deadlines Criteria: The U.S. Department of Housing and Urban Development (HUD) requires Public Housing Agencies (PHAs) to submit financial statements within specific deadlines. Late submissions can result in deductions to a property's FASS score. HUD may impose financial penalties on property owners who consistently fail to meet reporting deadlines. Continued non-compliance may result in restrictions on program participation or funding reductions. Condition: Unaudited FDS information is due to PIH-REAC two months after the Housing Authority’s fiscal year end, which is consistent with the requirements of both the Uniform Financial Reporting Standards and OMB Uniform Guidance. PHAs must submit audited financial data within nine months of the end of their fiscal year. An Independent Public Accountant (IPA) must approve the data before it can be submitted. Questioned Costs: None. Cause: The Housing Authority did not ensure that the unaudited FDS submission was provided in a timely manner, which has cause the audited submission to also be late. Effect: The Housing Authority did not comply with the unaudited FDS submission due date. Recommendation: We recommend that the Housing Authority place greater emphasis on all federal reporting deadlines.
2024-005 Missing Documentation – Operating Budget Criteria: An operating budget is a financial plan that outlines an organization's expected revenues and expenses for a specific period. It's used to manage day-to-day operations, allocate resources, and achieve short-term financial goals. Condition: The Housing Authority was unable to produce an operating budget or operating budget revision for the requested fiscal year end. Questioned Cost: Cannot be determined, due to incomplete information. Effect: We are unable to determine whether the Housing Authority worked within the budget constraints during the fiscal year. Cause: Lack of Board and management oversight. Recommendation: We recommend the Authority implement a system to maintain the operating budget.
2024-004 Failure to comply with federal reporting deadlines Criteria: The U.S. Department of Housing and Urban Development (HUD) requires Public Housing Agencies (PHAs) to submit financial statements within specific deadlines. Late submissions can result in deductions to a property's FASS score. HUD may impose financial penalties on property owners who consistently fail to meet reporting deadlines. Continued non-compliance may result in restrictions on program participation or funding reductions. Condition: Unaudited FDS information is due to PIH-REAC two months after the Housing Authority’s fiscal year end, which is consistent with the requirements of both the Uniform Financial Reporting Standards and OMB Uniform Guidance. PHAs must submit audited financial data within nine months of the end of their fiscal year. An Independent Public Accountant (IPA) must approve the data before it can be submitted. Questioned Costs: None. Cause: The Housing Authority did not ensure that the unaudited FDS submission was provided in a timely manner, which has cause the audited submission to also be late. Effect: The Housing Authority did not comply with the unaudited FDS submission due date. Recommendation: We recommend that the Housing Authority place greater emphasis on all federal reporting deadlines.
2024-005 Missing Documentation – Operating Budget Criteria: An operating budget is a financial plan that outlines an organization's expected revenues and expenses for a specific period. It's used to manage day-to-day operations, allocate resources, and achieve short-term financial goals. Condition: The Housing Authority was unable to produce an operating budget or operating budget revision for the requested fiscal year end. Questioned Cost: Cannot be determined, due to incomplete information. Effect: We are unable to determine whether the Housing Authority worked within the budget constraints during the fiscal year. Cause: Lack of Board and management oversight. Recommendation: We recommend the Authority implement a system to maintain the operating budget.