Audit 359245

FY End
2024-09-30
Total Expended
$2.84M
Findings
2
Programs
3
Organization: Dearborn Housing Commission (MI)
Year: 2024 Accepted: 2025-06-19

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
565385 2024-001 Material Weakness - B
1141827 2024-001 Material Weakness - B

Programs

ALN Program Spent Major Findings
14.872 Public Housing Capital Fund $1.64M Yes 1
14.850 Public Housing Operating Fund $1.16M - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $42,359 - 0

Contacts

Name Title Type
GL13G1NA2KZ1 Sean El Khatib Auditee
3139432458 Cole Monroe Auditor
No contacts on file

Notes to SEFA

Title: Scope of Presentation Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by Dearborn Housing Commission that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: N/A The accompanying schedule presents the expenditures incurred (and related awards received) by Dearborn Housing Commission that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule.
Title: Basis of Accounting Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by Dearborn Housing Commission that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: N/A The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements.

Finding Details

Criteria The Commission is responsible for the preparation and review of their financial information and fiscal management of funds entrusted by HUD and other grantors. Condition The Commission has $1.6 million due from HUD Capital Fund Program that has not been drawn down from Line of Credit Control System (eLOCCS). Context The Commission spent $1.6 million on capital improvement projects during the year under the Capital Fund Program. Due to the Commission not drawing any money down from the eLOCCS, the Commission used $1.6 million of Public Housing funds to pay for the capital improvements. Cause The Commission's previous Executive Director did not make any draw downs during the year and the new Executive Director still does not have access to the eLOCCS to pull any funds down. Effect The Commission used Public Housing funds to cover the cost of the Capital Fund program, which is unallowable. Recommendations Obtain access to the eLOCCS and start pulling funds down in a timely manner. Management Views Management is in the process of granting the new Executive Director access to the eLOCCS system.
Criteria The Commission is responsible for the preparation and review of their financial information and fiscal management of funds entrusted by HUD and other grantors. Condition The Commission has $1.6 million due from HUD Capital Fund Program that has not been drawn down from Line of Credit Control System (eLOCCS). Context The Commission spent $1.6 million on capital improvement projects during the year under the Capital Fund Program. Due to the Commission not drawing any money down from the eLOCCS, the Commission used $1.6 million of Public Housing funds to pay for the capital improvements. Cause The Commission's previous Executive Director did not make any draw downs during the year and the new Executive Director still does not have access to the eLOCCS to pull any funds down. Effect The Commission used Public Housing funds to cover the cost of the Capital Fund program, which is unallowable. Recommendations Obtain access to the eLOCCS and start pulling funds down in a timely manner. Management Views Management is in the process of granting the new Executive Director access to the eLOCCS system.