Audit 357739

FY End
2024-06-30
Total Expended
$1.82M
Findings
4
Programs
4
Year: 2024 Accepted: 2025-06-02
Auditor: Crs CPAS

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
562120 2024-004 Material Weakness - LP
562121 2024-005 - - LP
1138562 2024-004 Material Weakness - LP
1138563 2024-005 - - LP

Contacts

Name Title Type
JWJJMX8LJXW9 Barry Cooper Auditee
7314233653 Katie Little Auditor
No contacts on file

Notes to SEFA

Accounting Policies: Note 1: The accompanying schedule of expenditures of federal awards and state financial assistance includes the federal and state grant activity of the Organization and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of "Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards." Therefore, some of the amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the financial statements. Note 2: Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance De Minimis Rate Used: N Rate Explanation: Note 1: The accompanying schedule of expenditures of federal awards and state financial assistance includes the federal and state grant activity of the Organization and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of "Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards." Therefore, some of the amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the financial statements. Note 2: Summary of Significant Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Organization has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance

Finding Details

2024 – 004 Disbursements not receiving proper approval - Block Grants for Prevention and Treatment of Substance Abuse – ALN 93.959 (Material Weakness under Government Auditing Standards and Noncompliance) Condition: During testing auditor reviewed multiple disbursements that did not have documented approval. Criteria: Uniform Guidance requires entities receiving federal funding to have robust internal controls around the disbursement of funds. Cause: The prior bookkeeper did not obtain sufficient approval relating to disbursements. Effect: This exposes JACOA to a greater risk of fraud, loss, and undetected error. Recommendation: We recommend all disbursements receive proper documented approval before the payment of invoices. Response: Documented approval will be obtained for all disbursements prior to processing payments.
2024 – 005 Failure to submit Federal Financial Report - Block Grants for Prevention and Treatment of Substance Abuse – ALN 93.959 (Noncompliance) Condition: JACOA failed to submit SF-425, Federal Financial Report, a standard form used to report on the detail expenditures, obligations, and any remaining balances related to the federal grant. Criteria: Uniform Guidance under federal program ALN 93.959 requires the Organization to submit quarterly financial reports. Cause: JACOA was unaware of this submission. Effect: This could cause JACOA to have delayed or withheld funding. Recommendation: We recommend for JACOA to comply with the Compliance Supplement of their major program. Response: Federal Financial Reports for our major program will be submitted accurately and timely. 27
2024 – 004 Disbursements not receiving proper approval - Block Grants for Prevention and Treatment of Substance Abuse – ALN 93.959 (Material Weakness under Government Auditing Standards and Noncompliance) Condition: During testing auditor reviewed multiple disbursements that did not have documented approval. Criteria: Uniform Guidance requires entities receiving federal funding to have robust internal controls around the disbursement of funds. Cause: The prior bookkeeper did not obtain sufficient approval relating to disbursements. Effect: This exposes JACOA to a greater risk of fraud, loss, and undetected error. Recommendation: We recommend all disbursements receive proper documented approval before the payment of invoices. Response: Documented approval will be obtained for all disbursements prior to processing payments.
2024 – 005 Failure to submit Federal Financial Report - Block Grants for Prevention and Treatment of Substance Abuse – ALN 93.959 (Noncompliance) Condition: JACOA failed to submit SF-425, Federal Financial Report, a standard form used to report on the detail expenditures, obligations, and any remaining balances related to the federal grant. Criteria: Uniform Guidance under federal program ALN 93.959 requires the Organization to submit quarterly financial reports. Cause: JACOA was unaware of this submission. Effect: This could cause JACOA to have delayed or withheld funding. Recommendation: We recommend for JACOA to comply with the Compliance Supplement of their major program. Response: Federal Financial Reports for our major program will be submitted accurately and timely. 27