Audit 357301

2024-001 – Special Tests and Provisions – Wage Rate Requirements Criteria: Certified payroll records should be submitted by the contractor each week as required by the Wage Rate Requirements. Conditions: The District contracted with a consulting engineering firm to oversee the contractor’s work, including compliance with Federal requirements. Neither the Consultant, nor the District requested certified payroll records from the Contractor as work progressed, and the Contractor did not prepare those certified payroll reports, as required by the Wage Rate Requirements. Cause: This appears to be caused by vague language in the agreements with both project management engineering firm, and the Contractor regarding the federal requirements needed to be followed. Additionally, the District did not explicitly include the Wage Rate Requirements as part of their oversight of the Contractor’s compliance with federal requirements. Effect: As a result, we were unable to test whether the District complied with the Wage Rate Requirements. Context: As indicated previously, this appears to be an isolated instance regarding this contract, as other federal award programs tested in the current and previous years have included the proper language in the contracts, and evidence observed indicates that the Wage Rate Requirements were followed in those other instances. Once notified of the lack of oversight, the District worked to include amendments to its agreements, and make assignments to ensure Wage Rate Requirement are followed on any current and future contracts. There was no similar finding in prior years or in other federal programs tested. Recommendation: We recommended the District ensure agreements with contractors and agreements with oversight engineering firms include explicit language regarding Wage Rate Requirements, and assign individuals with responsibility for ensuring such oversight activities take place. Corrective action plan – The District’s response to the finding is included in the corrective action plan, which can be found on the following page.

2024-001 – Special Tests and Provisions – Wage Rate Requirements Criteria: Certified payroll records should be submitted by the contractor each week as required by the Wage Rate Requirements. Conditions: The District contracted with a consulting engineering firm to oversee the contractor’s work, including compliance with Federal requirements. Neither the Consultant, nor the District requested certified payroll records from the Contractor as work progressed, and the Contractor did not prepare those certified payroll reports, as required by the Wage Rate Requirements. Cause: This appears to be caused by vague language in the agreements with both project management engineering firm, and the Contractor regarding the federal requirements needed to be followed. Additionally, the District did not explicitly include the Wage Rate Requirements as part of their oversight of the Contractor’s compliance with federal requirements. Effect: As a result, we were unable to test whether the District complied with the Wage Rate Requirements. Context: As indicated previously, this appears to be an isolated instance regarding this contract, as other federal award programs tested in the current and previous years have included the proper language in the contracts, and evidence observed indicates that the Wage Rate Requirements were followed in those other instances. Once notified of the lack of oversight, the District worked to include amendments to its agreements, and make assignments to ensure Wage Rate Requirement are followed on any current and future contracts. There was no similar finding in prior years or in other federal programs tested. Recommendation: We recommended the District ensure agreements with contractors and agreements with oversight engineering firms include explicit language regarding Wage Rate Requirements, and assign individuals with responsibility for ensuring such oversight activities take place. Corrective action plan – The District’s response to the finding is included in the corrective action plan, which can be found on the following page.