Audit 355222

FY End
2024-12-31
Total Expended
$1.95M
Findings
4
Programs
2
Organization: Grandview Apartments, Inc. (PA)
Year: 2024 Accepted: 2025-05-01

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
558983 2024-001 - - A
558984 2024-002 - - N
1135425 2024-001 - - A
1135426 2024-002 - - N

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $1.84M Yes 2
14.195 Section 8 Housing Assistance Payments Program $117,233 - 0

Contacts

Name Title Type
CCJLV44HJAG5 Steve Bucklew Auditee
4126736942 Heather Cuhran Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Note B Summary of Significant Accounting Policies Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The project has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance since the Project is a single purpose entity that only incurs costs based on the reasonable and necessary costs for one single project. Federal loan programs with continuing program compliance requirements are presented on the Schedule with the beginning of the year loan balance. The ending balance is $1,837,500. De Minimis Rate Used: N Rate Explanation: The project has not elected to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance since the Project is a single purpose entity that only incurs costs based on the reasonable and necessary costs for one single project. Note A Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal awards activity of Grandview Apartments Inc. (the “Project”) under programs of the federal government for the year ended December 31, 2024. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Project, it is not intended to and does not present the balance sheet, changes in net assets or cash flows of the Project.

Finding Details

Finding 2024-001 Questioned Costs: $27,281 Information on Universe and Population Size: N/A Sample Size Information: N/A Noncompliance Information: The Project withdrew funds from the Reserve for Replacement (RFR) account without prior HUD approval. Condition: RFR withdrawals exceeded HUD approved withdrawal requests by $27,281 for the year ended December 31, 2024. Criteria: The HUD Regulatory Agreement requires that the Project receive prior HUD approval for all RFR account withdrawals. Cause: Management experienced a great deal of problems finding a cost-effective replacement solution for the original PTAC units. In addition to a very warm summer with more PTAC units failing than expected, elderly tenants complaining of the heat, and staffing shortages, the Project experienced a shortfall in available operating cash to make the RFR deposits because HUD delayed subsidy payments for the months September - December 2024 while not communicating to Management in a timely matter during Management’s repeated attempts to respond to HUD and resolve the situation that the Project's UEI number needed re-verified. Effect or Potential Effect: The 9250 Funds Authorization form was not submitted and the Project made unauthorized RFR withdrawals used to fund replacement of the PTAC units for the year ended December 31, 2024. Recommendation: Management should submit a Form 9250 Fund Authorization for the 2024 unapproved withdrawals and receive approval. Future RFR requests should be in amounts necessary for specific funding requests and spending should be monitored to ensure that funds are not withdrawn from the RFR account in excess of specific HUD-approved amounts. Reporting Views of Responsible Officials: Management submitted a Form 9250 Fund Authorization on March 26, 2025 for combined 2024 unapproved withdrawals and additional 2025 fund requests. Management is awaiting approval.
Finding 2024-002 Questioned Costs: $16,000 Information on Universe and Population Size: N/A Sample Size Information: N/A Noncompliance Information: The Project did not make sufficient required deposits to the Reserve for Replacements (RFR) account during the year ended December 31, 2024. Condition: The RFR account is deficient deposits in the amount of $16,000 for the year ending December 31, 2024. Criteria: The HUD Regulatory Agreement requires that the Project make monthly deposits to the RFR account as approved by HUD. Cause: The Project experienced a shortfall in available operating cash to make the RFR deposits because HUD delayed subsidy payments for the months September - December 2024 while not communicating to Management in a timely matter during Management’s repeated attempts to respond to HUD and resolve the situation that the Project's UEI number needed re-verified. Effect or Potential Effect: The Project RFR account is underfunded as of December 31, 2024. Recommendation: Management should make the required deposits as soon as operating cash is sufficient to do so. Reporting Views of Responsible Officials: Management made a $11,400 deposit on 1/17/2025. The Project finally received the outstanding 2024 subsidy payments in February 2025 and Management made the additional deposit of $4,600 on 3/25/2025. The finding is cleared.
Finding 2024-001 Questioned Costs: $27,281 Information on Universe and Population Size: N/A Sample Size Information: N/A Noncompliance Information: The Project withdrew funds from the Reserve for Replacement (RFR) account without prior HUD approval. Condition: RFR withdrawals exceeded HUD approved withdrawal requests by $27,281 for the year ended December 31, 2024. Criteria: The HUD Regulatory Agreement requires that the Project receive prior HUD approval for all RFR account withdrawals. Cause: Management experienced a great deal of problems finding a cost-effective replacement solution for the original PTAC units. In addition to a very warm summer with more PTAC units failing than expected, elderly tenants complaining of the heat, and staffing shortages, the Project experienced a shortfall in available operating cash to make the RFR deposits because HUD delayed subsidy payments for the months September - December 2024 while not communicating to Management in a timely matter during Management’s repeated attempts to respond to HUD and resolve the situation that the Project's UEI number needed re-verified. Effect or Potential Effect: The 9250 Funds Authorization form was not submitted and the Project made unauthorized RFR withdrawals used to fund replacement of the PTAC units for the year ended December 31, 2024. Recommendation: Management should submit a Form 9250 Fund Authorization for the 2024 unapproved withdrawals and receive approval. Future RFR requests should be in amounts necessary for specific funding requests and spending should be monitored to ensure that funds are not withdrawn from the RFR account in excess of specific HUD-approved amounts. Reporting Views of Responsible Officials: Management submitted a Form 9250 Fund Authorization on March 26, 2025 for combined 2024 unapproved withdrawals and additional 2025 fund requests. Management is awaiting approval.
Finding 2024-002 Questioned Costs: $16,000 Information on Universe and Population Size: N/A Sample Size Information: N/A Noncompliance Information: The Project did not make sufficient required deposits to the Reserve for Replacements (RFR) account during the year ended December 31, 2024. Condition: The RFR account is deficient deposits in the amount of $16,000 for the year ending December 31, 2024. Criteria: The HUD Regulatory Agreement requires that the Project make monthly deposits to the RFR account as approved by HUD. Cause: The Project experienced a shortfall in available operating cash to make the RFR deposits because HUD delayed subsidy payments for the months September - December 2024 while not communicating to Management in a timely matter during Management’s repeated attempts to respond to HUD and resolve the situation that the Project's UEI number needed re-verified. Effect or Potential Effect: The Project RFR account is underfunded as of December 31, 2024. Recommendation: Management should make the required deposits as soon as operating cash is sufficient to do so. Reporting Views of Responsible Officials: Management made a $11,400 deposit on 1/17/2025. The Project finally received the outstanding 2024 subsidy payments in February 2025 and Management made the additional deposit of $4,600 on 3/25/2025. The finding is cleared.