Audit 348132

FY End
2024-06-30
Total Expended
$12.38M
Findings
8
Programs
10
Organization: Wheaton College (MA)
Year: 2024 Accepted: 2025-03-25
Auditor: Rsm US LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
530087 2024-001 Significant Deficiency - N
530088 2024-001 Significant Deficiency - N
530089 2024-002 Significant Deficiency - N
530090 2024-002 Significant Deficiency - N
1106529 2024-001 Significant Deficiency - N
1106530 2024-001 Significant Deficiency - N
1106531 2024-002 Significant Deficiency - N
1106532 2024-002 Significant Deficiency - N

Contacts

Name Title Type
QMNKAZSELHR8 Sarah Langis Auditee
5082863523 Michele Divito Auditor
No contacts on file

Notes to SEFA

Title: Basis of presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Wheaton College (the College) under programs of the federal government for the year ended June 30, 2024. The information in the Schedule is presented in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College. The College includes loans granted under the Federal Perkins Loan Program and Federal Direct Student Loans Program as expenditures of federal awards.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Federal Perkins Loan Program Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The federal student loan program listed below is administered directly by the College and balances and transactions relating to this program are included in the College’s basic financial statements. Loans outstanding at the beginning of the year and loans made during the year are included in the Federal expenditures presented in the Schedule. The balance of loans outstanding at June 30, 2024, consists of $434,121. The Federal Perkins Loan program expired on September 30, 2017. As such, there were no new loans issued or administrative cost allowance claimed under the program for the year ended June 30, 2024.
Title: Federal Direct Loans Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College distributed $8,604,801 of federally guaranteed loans to students of the College through the Federal Direct Loan Program (ALN 84.268), which includes Direct Subsidized and Unsubsidized Loans, and Direct Parent Loans for Undergraduate Students. These distributions and the related funding sources are not included in the College’s financial statements.
Title: Sub-recipients Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The College has elected to not use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College did not pass federal funds through to sub-recipients during the year ended June 30, 2024.

Finding Details

2024-001 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education if a student completed or withdrew from the program during the award year and the date the student completed or withdrew from the program. Condition: Two students were not reported as withdrawn at the program level in NSLDS. Cause: Due to the timing of the changes, the withdrawal dates had to be manually updated, which resulted in the status changes not being reported at the program level. There was no review of these entries at the program level. Effect: Noncompliance with federal regulations for enrollment reporting at the program level. Questioned costs: None Prevalence: Two of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should accurately report all student status changes to the NSLDS. In addition, the College should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.
2024-001 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education if a student completed or withdrew from the program during the award year and the date the student completed or withdrew from the program. Condition: Two students were not reported as withdrawn at the program level in NSLDS. Cause: Due to the timing of the changes, the withdrawal dates had to be manually updated, which resulted in the status changes not being reported at the program level. There was no review of these entries at the program level. Effect: Noncompliance with federal regulations for enrollment reporting at the program level. Questioned costs: None Prevalence: Two of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should accurately report all student status changes to the NSLDS. In addition, the College should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.
2024-002 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education the initial enrollment date of a student in the program. Condition: Two students were not reported as enrolled at the program level in NSLDS and enrollment dates were inaccurately reported for six students at the program level in NSLDS. Cause: A software defect caused incomplete and inaccurate data to be generated for reporting to NSLDS. There was no review of the system generated report at the program level. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Eight of the 25 students selected randomly and tested were not reported in accordance with NSLDS program enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should review and perform user acceptance testing of system upgrades to ensure the updates are operating correctly. Views of responsible officials: Management agrees with this finding.
2024-002 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education the initial enrollment date of a student in the program. Condition: Two students were not reported as enrolled at the program level in NSLDS and enrollment dates were inaccurately reported for six students at the program level in NSLDS. Cause: A software defect caused incomplete and inaccurate data to be generated for reporting to NSLDS. There was no review of the system generated report at the program level. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Eight of the 25 students selected randomly and tested were not reported in accordance with NSLDS program enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should review and perform user acceptance testing of system upgrades to ensure the updates are operating correctly. Views of responsible officials: Management agrees with this finding.
2024-001 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education if a student completed or withdrew from the program during the award year and the date the student completed or withdrew from the program. Condition: Two students were not reported as withdrawn at the program level in NSLDS. Cause: Due to the timing of the changes, the withdrawal dates had to be manually updated, which resulted in the status changes not being reported at the program level. There was no review of these entries at the program level. Effect: Noncompliance with federal regulations for enrollment reporting at the program level. Questioned costs: None Prevalence: Two of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should accurately report all student status changes to the NSLDS. In addition, the College should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.
2024-001 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment changes at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education if a student completed or withdrew from the program during the award year and the date the student completed or withdrew from the program. Condition: Two students were not reported as withdrawn at the program level in NSLDS. Cause: Due to the timing of the changes, the withdrawal dates had to be manually updated, which resulted in the status changes not being reported at the program level. There was no review of these entries at the program level. Effect: Noncompliance with federal regulations for enrollment reporting at the program level. Questioned costs: None Prevalence: Two of the 25 students selected randomly and tested were not reported in accordance with NSLDS enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should accurately report all student status changes to the NSLDS. In addition, the College should review its policies and procedures to ensure withdrawal dates are accurately reflected in the enrollment management system and enrollment changes are reported timely. Views of responsible officials: Management agrees with this finding.
2024-002 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education the initial enrollment date of a student in the program. Condition: Two students were not reported as enrolled at the program level in NSLDS and enrollment dates were inaccurately reported for six students at the program level in NSLDS. Cause: A software defect caused incomplete and inaccurate data to be generated for reporting to NSLDS. There was no review of the system generated report at the program level. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Eight of the 25 students selected randomly and tested were not reported in accordance with NSLDS program enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should review and perform user acceptance testing of system upgrades to ensure the updates are operating correctly. Views of responsible officials: Management agrees with this finding.
2024-002 U.S. Department of Education (Direct) Student Financial Assistance Cluster: Federal Direct Loan Program (84.268) and Federal Pell Grant Program (84.063) Federal Award Numbers: P268K241617 and P063P231617 Federal Award Year: 2023-2024 Finding: The College did not accurately report enrollment dates at the program level to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 668.408(a), an institution offering a group of substantially similar programs must report to the Department of Education the initial enrollment date of a student in the program. Condition: Two students were not reported as enrolled at the program level in NSLDS and enrollment dates were inaccurately reported for six students at the program level in NSLDS. Cause: A software defect caused incomplete and inaccurate data to be generated for reporting to NSLDS. There was no review of the system generated report at the program level. Effect: Noncompliance with federal regulations for enrollment reporting. Questioned costs: None Prevalence: Eight of the 25 students selected randomly and tested were not reported in accordance with NSLDS program enrollment reporting. The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No Recommendation: The College should review and perform user acceptance testing of system upgrades to ensure the updates are operating correctly. Views of responsible officials: Management agrees with this finding.