Audit 345730

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐002 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Title I Grants to Local Educational Agencies 84.010 S010A230003 N/A Education Stabilization Fund 84.425U, 84.425W S425U210038, S425W210003 N/A Federal Agency: U.S. Department of Education Pass‐Through Agency: Arizona Department of Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Activities Allowed or Unallowed, Period of Performance Criteria Under 2CFR §200.303, District management is responsible for establishing and maintaining internal controls over journal entries that are adequate to ensure that all financial activities are properly processed and recorded. All journal entries related to federal monies must be supported by documentation, signed, dated, properly recorded, and approved by an authorized person. Condition The District did not follow federal regulations and guidelines related to activities allowed or unallowed and period of performance. Cause Due to turnover in the District’s finance office and not following established procedures. Controls in place were not always followed. Effect The District was not in compliance with federal regulations and guidelines related to activities allowed or unallowed and period of performance. Context For three of 10 journal entries reviewed from the Title I Grants to Local Educational Agencies program, the journal entry was not approved by an authorized person other than the preparer. Finally, for two of five journal entries reviewed from the Education Stabilization Fund, the journal entry was not approved by an authorized person other than the preparer. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow journal entry procedures established to ensure compliance with federal requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐002 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Title I Grants to Local Educational Agencies 84.010 S010A230003 N/A Education Stabilization Fund 84.425U, 84.425W S425U210038, S425W210003 N/A Federal Agency: U.S. Department of Education Pass‐Through Agency: Arizona Department of Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Activities Allowed or Unallowed, Period of Performance Criteria Under 2CFR §200.303, District management is responsible for establishing and maintaining internal controls over journal entries that are adequate to ensure that all financial activities are properly processed and recorded. All journal entries related to federal monies must be supported by documentation, signed, dated, properly recorded, and approved by an authorized person. Condition The District did not follow federal regulations and guidelines related to activities allowed or unallowed and period of performance. Cause Due to turnover in the District’s finance office and not following established procedures. Controls in place were not always followed. Effect The District was not in compliance with federal regulations and guidelines related to activities allowed or unallowed and period of performance. Context For three of 10 journal entries reviewed from the Title I Grants to Local Educational Agencies program, the journal entry was not approved by an authorized person other than the preparer. Finally, for two of five journal entries reviewed from the Education Stabilization Fund, the journal entry was not approved by an authorized person other than the preparer. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow journal entry procedures established to ensure compliance with federal requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐001 Repeat Finding: No Program Name/Assistance Listing Title: Special Education Cluster Assistance Listing Numbers: 84.027, 84.027X, 84.173, 84.173X Federal Agency: U.S. Department of Education Federal Award Numbers: H027A230007, H027X210007, H173A230003, H173X210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Procurement, Suspension and Debarment Criteria Non‐federal entities are prohibited from contracting with or making sub awards under covered transactions to parties that are suspended or debarred. “Covered transactions” include those procurement contracts for goods and services awarded under a non‐procurement transaction that are expected to equal or exceed $25,000 or meet certain other criteria as specified in 2 CFR §180.220. Additionally, the District should adhere to procurement methods outlined in 2 CFR §200.320. Condition Verification of suspension and debarment was not performed for one vendor the District utilized and spent at least $25,000 of federal grant monies. Additionally, the District did not follow federal guidelines for purchases exceeding the small purchases threshold. Cause Due to turnover in the procurement department, the District did not perform due diligence for the cooperative contracts used to make the purchases; therefore, documentation was not prepared or maintained for verification of suspension and debarment. Effect The District was not in compliance with federal regulations and guidelines related to suspension and debarment or procurement. However, it was subsequently determined that the vendor utilized was not suspended or debarred. Context For one of three purchases with vendors above $25,000 sampled, the District did not maintain documentation that verification a vendor was non suspended or debarred. In addition, for three purchases that exceeded the Federal micro‐purchase threshold, the written quotes obtained did not allow sufficient time before the purchase was to be made to allow vendors to effectively respond. The District only allowed 24 hours for several of the requests for quotes. Therefore, the District’s method of procurement was not in accordance with federal guidelines. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow purchasing policies and procedures established to ensure compliance with federal procurement requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐002 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Title I Grants to Local Educational Agencies 84.010 S010A230003 N/A Education Stabilization Fund 84.425U, 84.425W S425U210038, S425W210003 N/A Federal Agency: U.S. Department of Education Pass‐Through Agency: Arizona Department of Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Activities Allowed or Unallowed, Period of Performance Criteria Under 2CFR §200.303, District management is responsible for establishing and maintaining internal controls over journal entries that are adequate to ensure that all financial activities are properly processed and recorded. All journal entries related to federal monies must be supported by documentation, signed, dated, properly recorded, and approved by an authorized person. Condition The District did not follow federal regulations and guidelines related to activities allowed or unallowed and period of performance. Cause Due to turnover in the District’s finance office and not following established procedures. Controls in place were not always followed. Effect The District was not in compliance with federal regulations and guidelines related to activities allowed or unallowed and period of performance. Context For three of 10 journal entries reviewed from the Title I Grants to Local Educational Agencies program, the journal entry was not approved by an authorized person other than the preparer. Finally, for two of five journal entries reviewed from the Education Stabilization Fund, the journal entry was not approved by an authorized person other than the preparer. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow journal entry procedures established to ensure compliance with federal requirements. Views of Responsible Officials See Corrective Action Plan.

Finding Number: 2024‐002 Repeat Finding: No Program Names/Assistance Listing Titles: Assistance Listing Numbers: Federal Award Numbers: Questioned Costs: Title I Grants to Local Educational Agencies 84.010 S010A230003 N/A Education Stabilization Fund 84.425U, 84.425W S425U210038, S425W210003 N/A Federal Agency: U.S. Department of Education Pass‐Through Agency: Arizona Department of Education Type of Finding: Noncompliance, Significant Deficiency Compliance Requirements: Activities Allowed or Unallowed, Period of Performance Criteria Under 2CFR §200.303, District management is responsible for establishing and maintaining internal controls over journal entries that are adequate to ensure that all financial activities are properly processed and recorded. All journal entries related to federal monies must be supported by documentation, signed, dated, properly recorded, and approved by an authorized person. Condition The District did not follow federal regulations and guidelines related to activities allowed or unallowed and period of performance. Cause Due to turnover in the District’s finance office and not following established procedures. Controls in place were not always followed. Effect The District was not in compliance with federal regulations and guidelines related to activities allowed or unallowed and period of performance. Context For three of 10 journal entries reviewed from the Title I Grants to Local Educational Agencies program, the journal entry was not approved by an authorized person other than the preparer. Finally, for two of five journal entries reviewed from the Education Stabilization Fund, the journal entry was not approved by an authorized person other than the preparer. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should follow journal entry procedures established to ensure compliance with federal requirements. Views of Responsible Officials See Corrective Action Plan.