FAC Explorer

Audit 344579

FY End
2023-12-31
Total Expended
$1.83M
Findings
4
Programs
1
Organization: Delaware Parents Association, Inc. (DE)
Year: 2023 Accepted: 2025-03-03
Auditor: Barbacane Thornton & Company LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
525511 2023-001 Material Weakness Yes P
525512 2023-002 Material Weakness Yes P
1101953 2023-001 Material Weakness Yes P
1101954 2023-002 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
10.558 Child and Adult Care Food Program $1.83M Yes 2

Contacts

Name Title Type
CNPTBA1T9C89 W. Rick Fletcher Auditee
3026789288 Jeffrey A. Kowalczyk, Cpa, Cfe, Cgap Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF ACCOUNTING Accounting Policies: All expenditures included in the schedule of expenditures of federal awards are presented on the basis that expenditures are reported to the respective federal grantor agencies. Accordingly, expenditures are recorded when the federal obligation is determined. De Minimis Rate Used: N Rate Explanation: Delaware Parents Association, Inc. has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. All expenditures included in the schedule of expenditures of federal awards are presented on the basis that expenditures are reported to the respective federal grantor agencies. Accordingly, expenditures are recorded when the federal obligation is determined.
Title: FEDERAL EXPENDITURES Accounting Policies: All expenditures included in the schedule of expenditures of federal awards are presented on the basis that expenditures are reported to the respective federal grantor agencies. Accordingly, expenditures are recorded when the federal obligation is determined. De Minimis Rate Used: N Rate Explanation: Delaware Parents Association, Inc. has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. The schedule of expenditures of federal awards reflects federal expenditures for all individual grants which were active during the fiscal year.
Title: INDIRECT COST RATE Accounting Policies: All expenditures included in the schedule of expenditures of federal awards are presented on the basis that expenditures are reported to the respective federal grantor agencies. Accordingly, expenditures are recorded when the federal obligation is determined. De Minimis Rate Used: N Rate Explanation: Delaware Parents Association, Inc. has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. Delaware Parents Association, Inc. has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2023-001
Criteria: Monthly bank reconciliations are a key financial control for the Organization. Shortly after month end, the Organization should prepare and review a reconciliation of the cash on hand in the bank to the cash recorded in the accounting records. Bank reconciliations are vital for ensuring that the accounting records are complete and accurate, and are an important tool in identifying and preventing unauthorized use of Organization funds. Condition: Bank reconciliations for the year ended December 31, 2023 were not prepared in a timely manner. Bank reconciliations for the year ended December 31, 2023 were not available for audit inspection in a timely manner. Effect: The delay in preparing bank reconciliations creates an enhanced risk that material errors could exist in the accounting records and not be detected in a timely manner. Cause: The Organization has limited staffing resources. Recommendation: We recommend that the Organization take steps to promptly complete all open bank reconciliations. Additionally, we recommend that the Organization explore additional financial staffing to ensure the operational needs of the Organization are being met.
Finding 2023-002
Criteria: Organizations which expend $750,000 or more in federal awards annually are required to file a data collection form and audited financial statements with the federal government within nine months of fiscal year end. Condition: The Organization’s data collection form was not timely filed for 2021 or 2022, and the data collection form for 2023 was not ready for filing prior to the September 30, 2024 deadline. Effect: The delay in audit readiness, resulting in a delay in completing and filing the data collection form, creates an enhanced risk that material noncompliance could exist in the accounting records and not be detected in a timely manner. Cause: The Organization has limited staffing resources. Recommendation: We recommend that the Organization take steps to promptly complete all open audits and to file the data collection forms promptly. Additionally, we recommend that the Organization explore additional financial staffing to ensure that the operational needs of the Organization are being met.
Finding 2023-001
Criteria: Monthly bank reconciliations are a key financial control for the Organization. Shortly after month end, the Organization should prepare and review a reconciliation of the cash on hand in the bank to the cash recorded in the accounting records. Bank reconciliations are vital for ensuring that the accounting records are complete and accurate, and are an important tool in identifying and preventing unauthorized use of Organization funds. Condition: Bank reconciliations for the year ended December 31, 2023 were not prepared in a timely manner. Bank reconciliations for the year ended December 31, 2023 were not available for audit inspection in a timely manner. Effect: The delay in preparing bank reconciliations creates an enhanced risk that material errors could exist in the accounting records and not be detected in a timely manner. Cause: The Organization has limited staffing resources. Recommendation: We recommend that the Organization take steps to promptly complete all open bank reconciliations. Additionally, we recommend that the Organization explore additional financial staffing to ensure the operational needs of the Organization are being met.
Finding 2023-002
Criteria: Organizations which expend $750,000 or more in federal awards annually are required to file a data collection form and audited financial statements with the federal government within nine months of fiscal year end. Condition: The Organization’s data collection form was not timely filed for 2021 or 2022, and the data collection form for 2023 was not ready for filing prior to the September 30, 2024 deadline. Effect: The delay in audit readiness, resulting in a delay in completing and filing the data collection form, creates an enhanced risk that material noncompliance could exist in the accounting records and not be detected in a timely manner. Cause: The Organization has limited staffing resources. Recommendation: We recommend that the Organization take steps to promptly complete all open audits and to file the data collection forms promptly. Additionally, we recommend that the Organization explore additional financial staffing to ensure that the operational needs of the Organization are being met.