FAC Explorer

Audit 341896

FY End
2024-06-30
Total Expended
$4.77M
Findings
8
Programs
14
Organization: Flathead Valley Community College (MT)
Year: 2024 Accepted: 2025-02-10
Auditor: Eide Bailly LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
522650 2024-001 Significant Deficiency - N
522651 2024-001 Significant Deficiency - N
522652 2024-001 Significant Deficiency - N
522653 2024-001 Significant Deficiency - N
1099092 2024-001 Significant Deficiency - N
1099093 2024-001 Significant Deficiency - N
1099094 2024-001 Significant Deficiency - N
1099095 2024-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $2.04M Yes 1
84.268 Federal Direct Student Loans $1.48M Yes 1
84.042 Trio Student Support Services $398,651 - 0
84.002 Adult Education - Basic Grants to States $132,879 - 0
47.076 Stem Education (formerly Education and Human Resources) $121,027 - 0
84.048 Career and Technical Education -- Basic Grants to States $64,715 - 0
93.859 Biomedical Research and Research Training $55,310 - 0
10.674 Wood Utilization Assistance $50,000 - 0
84.007 Federal Supplemental Educational Opportunity Grants $44,773 Yes 1
59.037 Small Business Development Centers $43,500 - 0
84.033 Federal Work-Study Program $35,003 Yes 1
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $33,115 - 0
93.136 Injury Prevention and Control Research and State and Community Based Programs $24,462 - 0
47.083 Integrative Activities $1,317 - 0

Contacts

Name Title Type
NG4DRLEQ39J1 Lorelle Davies Auditee
4067563808 Barry Weber Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 - BASIS OF PRESENTATION Accounting Policies: Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The College has not elected to use the 10% de minimis cost rate. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the Flathead Valley Community College (the College) under programs of the federal government for the year ended June 30, 2024. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Flathead Valley Community College, it is not intended to and does not present the financial position, changes in net position, or cash flows of the College.
Title: NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The College has not elected to use the 10% de minimis cost rate. Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient.
Title: NOTE 3 - INDIRECT COST RATE Accounting Policies: Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The College has not elected to use the 10% de minimis cost rate. The College has not elected to use the 10% de minimis cost rate.

Finding Details

Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.
Finding 2024-001
Direct Program - Department of Education Student Financial Assistance Cluster Federal Financial Assistance Listing: 84.007, 84.033, 84.063, 84.268 Award Numbers: P007A232416, P033A232416, R063P232851, P268K242851 Compliance Requirement: Special Tests & Provisions – Disbursement to or on Behalf of Students Type of Finding: Significant Deficiency in Internal control over Compliance Criteria: Institutions that implement an affirmative confirmation process (as described in 34 CFR 668.165 (a)(6)(i)) must make this notification to the student or parent no earlier than 30 days before, and no later than 30 days after, crediting the student’s account at the institution with Direct Loan or TEACH Grants. Institutions that do not implement an affirmative confirmation process must notify a student no earlier than 30 days before, but no later than seven days after, crediting the student’s account and must give the student 30 days to cancel all or part of the loan. Condition: In our testing of 60 samples, 12 students did not receive a timely notification of their award from the College. Cause: In the current fiscal year, the College failed to initiate the notification process timely across 265 students. The issue was discovered internally and corrected by the College, notifying those students during the fiscal year, however it was outside of the 30 day requirement. Effect: Students were not notified of their student financial aid award within 30 days of crediting the student account. Questioned Costs: None reported. Context/Sampling: Nonstatistical sample of 60 students receiving financial aid out of 609 total students receiving financial aid. Repeat Finding from Prior Year: No. Recommendation: The College should have a compensating control or process to ensure timely notifications of aid are delivered to students. Views of Responsible Officials: The College’s management agrees with the finding.