Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.
Return of Title IV Funds (R2T4) Calculation Errors
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: Per federal regulations, student refunds must be returned to the borrower within 14 business days. A refund of $215 was owed to a student for Summer 2024 was not disbursed as of July 24, 2024, which exceeded the 14-day requirement.
Context: The student was owed a refund for the Summer 2024 term, but the disbursement was delayed beyond the required timeframe.
Cause: The College did not have adequate processes in place to ensure timely refunds to students.
Effect: The College failed to comply with the requirement to return funds within 14 business days, resulting in a delayed refund to the student.
Recommendation: We recommend the College review its refund procedures and implement controls to ensure refunds are disbursed within the required time frame.
View of Responsible Officials and Planned Corrective Actions: The College will review its internal processes for handling refunds and ensure that future refunds are processed within the 14-day window. Training will be provided to the responsible staff to improve compliance with regulations.
Enrollment Reporting
Finding Type: Significant deficiency and reportable noncompliance with laws and regulations.
Criteria and Condition: The Department of Education requires accurate enrollment status reporting to the National Student Loan Data System (NSLDS) within 60 days of changes in student status.
Context: Student #1 was incorrectly reported as Withdrawn instead of Graduated due to delays in receiving grades from her studies abroad in Chile. Although she graduated on August 11, 2023, her NSLDS status as of May 2023 still shows her as withdrawn.
Cause: There was a breakdown in the College’s internal processes for ensuring accurate and timely reporting of student status changes to NSLDS.
Effect: The inaccurate reporting may lead to incorrect handling of financial aid, such as repayment obligations, for these students.
Recommendation: We recommend the College strengthen its review and reporting procedures for enrollment status changes to ensure timely and accurate updates to NSLDS.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the errors in reporting and is updating its procedures to ensure prompt communication of status changes. Staff will receive training to correctly handle student enrollment updates, and the College will implement additional checks to avoid future errors.