Audit 335404

FY End
2024-06-30
Total Expended
$2.61M
Findings
2
Programs
12
Organization: School District of Milton (WI)
Year: 2024 Accepted: 2025-01-02

Organization Exclusion Status:

Checking exclusion status...

Contacts

Name Title Type
PSTESD2LYNL8 Ross MacPherson Auditee
6088689200 Tara Bast Auditor
No contacts on file

Notes to SEFA

Title: Reporting Entity Accounting Policies: The accounting records for the grant programs are maintained on the accrual or modified accrual basis of accounting, depending on the fund type the federal and state awards are recorded in. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Guidelines. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedules of expenditures of Federal and State Awards include the federal and state grant activity of the School District of Milton.
Title: Food Distribution Accounting Policies: The accounting records for the grant programs are maintained on the accrual or modified accrual basis of accounting, depending on the fund type the federal and state awards are recorded in. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Guidelines. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. Nonmonetary assistance is reported in the schedule at the fair value of the commodities received and disbursed ($112,781).
Title: Medical Assistance Accounting Policies: The accounting records for the grant programs are maintained on the accrual or modified accrual basis of accounting, depending on the fund type the federal and state awards are recorded in. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Guidelines. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. Expenditures presented for the Medicaid SBS Benefit represent only the federal funds for the program that the District receives from DHS. District records should be consulted to determine the total amount expended for this program.
Title: Subrecipients Accounting Policies: The accounting records for the grant programs are maintained on the accrual or modified accrual basis of accounting, depending on the fund type the federal and state awards are recorded in. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Guidelines. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. The District did not pass-through any federal or state awards to subrecipients.

Finding Details

Finding #2024-001: #93.778 Medical Assistance Program – SBS Medicaid Department of Health Services Audit Guide – 3.9.3.1 Activities Allowed and Disallowed Federal Grantor: U.S. Department of Health and Human Services Pass-through Entity: Wisconsin Department of Health Services Criteria: All services billed (SBS) must be identified in the students’ IEP. Cost reimbursement is disallowed for Medicaid-coverable services not specified in the student’s IEP. Condition: Two students from the auditor’s sample were billed for nursing services that were not included in the students’ IEPs. Cause: The District billed for services that were not listed on the students’ IEPs. Effect: Billing for services not listed on the IEP is not allowed and may result in improper use of federal funds. Questioned Costs: $1,670 Recommendation: The District should review procedures with the third party billing service to ensure there is proper communication regarding the allowed services being billed under IEPs. Additionally, the District should implement regular review of billed services to verify compliance with Medicaid requirements and ensure that all billed services are properly documented with students’ IEPs. Response: The District will implement a process to verify all billed services are documented in the IEPs and provide training to staff to prevent future occurrences.
Finding #2024-001: #93.778 Medical Assistance Program – SBS Medicaid Department of Health Services Audit Guide – 3.9.3.1 Activities Allowed and Disallowed Federal Grantor: U.S. Department of Health and Human Services Pass-through Entity: Wisconsin Department of Health Services Criteria: All services billed (SBS) must be identified in the students’ IEP. Cost reimbursement is disallowed for Medicaid-coverable services not specified in the student’s IEP. Condition: Two students from the auditor’s sample were billed for nursing services that were not included in the students’ IEPs. Cause: The District billed for services that were not listed on the students’ IEPs. Effect: Billing for services not listed on the IEP is not allowed and may result in improper use of federal funds. Questioned Costs: $1,670 Recommendation: The District should review procedures with the third party billing service to ensure there is proper communication regarding the allowed services being billed under IEPs. Additionally, the District should implement regular review of billed services to verify compliance with Medicaid requirements and ensure that all billed services are properly documented with students’ IEPs. Response: The District will implement a process to verify all billed services are documented in the IEPs and provide training to staff to prevent future occurrences.